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Repair and maintenance services

Published 14/10/2020

Oxfordshire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 200-486746
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Bus-stop shelter construction work
Installation of street furniture
Bus-stop posts
Bus shelters
Date Published14th Oct 2020

Oxfordshire

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Hampshire County Council
Postal address: The Castle
Town: Winchester
NUTS code: UKJ3 Hampshire and Isle of Wight
Postal code: SO23 8UJ
Country: United Kingdom
E-mail: procurement.partners@hants.gov.uk
Internet address(es):
Main address: www.hants.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/hampshire
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/hampshire
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply, Installation and Maintenance of Bus Stop Infrastructure and Bus Shelters

Reference number: ET15551
II.1.2)Main CPV code
50000000 Repair and maintenance services
II.1.3)Type of contract
Services
II.1.4)Short description:

The framework agreement is for the supply, installation and maintenance of bus stop infrastructure and bus shelters equipment as defined in the specification and pricing schedule. Hampshire County Council (‘the Authority’) has a network of bus routes and services which are operated commercially and under support by the authority. Across this network there are approximately 8 500 bus stops, of which 7 000 are without shelters and a further 1 500 are with shelters. This framework will enable the continued deployment of bus stop infrastructure following the recent successful funding applications under the Local Sustainable Transport Fund (LSTF) that include 3 key projects, Hampshire Sustainable Travel Towns (HSTT), Access to National Parks and Transport for South Hampshire.

The services will be delivered over two separate lots:

Lot 1: Supply, Installation and Maintenance of Bus Stop Infrastructure,

Lot 2: Supply, Installation and Maintenance of Bus Shelters.

II.1.5)Estimated total value
Value excluding VAT: 7 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1

Lot 2

Lots 1 and 2.

II.2)Description
II.2.1)Title:

Lot 1: Supply, Installation and Maintenance of Bus Stop Infrastructure

Lot No: 1
II.2.2)Additional CPV code(s)
45213315 Bus-stop shelter construction work
45233293 Installation of street furniture
34928440 Bus-stop posts
II.2.3)Place of performance
NUTS code: UKJ3 Hampshire and Isle of Wight
NUTS code: UKJ14 Oxfordshire
NUTS code: UKK21 Bournemouth and Poole
NUTS code: UKK22 Dorset CC
Main site or place of performance:

Hampshire, UK together with Oxfordshire County Council, Bournemouth, Christchurch and Poole Council, Dorset Council, Southampton City Council, Portsmouth City Council and Isle of Wight Council.

II.2.4)Description of the procurement:

This framework is being procured by Hampshire County Council and all services under the framework will be called-off directly by Hampshire County Council or the named contracting authorities. authorities permitted to use this framework are Hampshire County Council, Oxfordshire County Council, Dorset County Council, Bournemouth, Christchurch and Poole Council, Southampton City Council, Portsmouth City Council and Isle of Wight Council.

The framework will be for a period of 4 years and will commence on 1 May 2021. As a framework, there can be no guarantee of the volume and frequency of call-off orders made and there is no guarantee that any of the named contracting authorities will make any call-offs during the lifetime of the framework. The value of the framework is approximate as it is based on, and dependent on, the successful outcome of funding applications, that may be made for small scale deployments or major transport schemes. The framework will allow for call-off contracts for the maintenance of procured equipment for a period of up to 6 years from the framework commencement date.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please note that the field II.2.6) lists an estimated value for each lot. At present the figure provided is a half of the total estimated value of the framework. It is not possible to provide a better estimation of the individual lot value at this stage, so, during the course of the framework the value of each lot may vary. however, the total framework value will not exceed GBP 7 million.

II.2)Description
II.2.1)Title:

Lot 2: Supply, Installation and Maintenance of Bus Shelters

Lot No: 2
II.2.2)Additional CPV code(s)
45213315 Bus-stop shelter construction work
45233293 Installation of street furniture
44212321 Bus shelters
II.2.3)Place of performance
NUTS code: UKJ3 Hampshire and Isle of Wight
NUTS code: UKJ14 Oxfordshire
NUTS code: UKK21 Bournemouth and Poole
NUTS code: UKK22 Dorset CC
Main site or place of performance:

Hampshire, UK together with Oxfordshire County Council, Bournemouth, Christchurch and Poole Council, Dorset Council, Southampton City Council, Portsmouth City Council and Isle of Wight Council.

II.2.4)Description of the procurement:

This framework is being procured by Hampshire County Council and all services under the framework will be called-off directly by Hampshire County Council or the named contracting authorities. Authorities permitted to use this framework are Hampshire County Council, Oxfordshire County Council, Dorset County Council, Bournemouth, Christchurch and Poole Council, Southampton City Council, Portsmouth City Council and Isle of Wight Council.

The framework will be for a period of 4 years and will commence on 1 May 2021. As a framework, there can be no guarantee of the volume and frequency of call-off orders made and there is no guarantee that any of the named contracting authorities will make any call-offs during the lifetime of the framework. The value of the framework is approximate as it is based on, and dependent on, the successful outcome of funding applications, that may be made for small scale deployments or major transport schemes. The framework will allow for call-off contracts for the maintenance of procured equipment for a period of up to 6 years from the framework commencement date.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please note that the field II.2.6) lists an estimated value for each lot. At present the figure provided is a half of the total estimated value of the framework. It is not possible to provide a better estimation of the individual lot value at this stage, so, during the course of the framework the value of each lot may vary. However, the total framework value will not exceed GBP 7 million.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to the procurement documentation.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/11/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/11/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and submit their tender by 14.00 on 23 November 2020. Clarifications regarding the Tender documents must be submitted via In-Tend by 17.00 on 12 November 2020.

How to obtain Invitation to Tender (ITT) documents

In order to view the tender advert and ITT documentation, please go to https://in-tendhost.co.uk/hampshire/Aspx/

The ITT documents can be accessed, only when logged into In-Tend. If you are an existing supplier please log into the system. If you are a new supplier please make sure you register your company as an initial step on the In-Tend Website.

Select the tab ‘Tenders’ then select ‘Current’. Search for the reference number on the left hand side of the page

And press enter.

The tender advert will now be visible. To view the ITT documents, click the 'View Details' button. This will take you to a new screen, please click the express interest button. Once in the tender there are 5 tabs; 'Tender', 'ITT -documents', 'Correspondence', 'Clarifications' and 'History'. Select the second tab (ITT docs) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents.

Opting in and out:

Please note you are required to 'Opt In' before you can access the 'My Tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer wish to receive any further communication in relation to this tender along with the opportunity of providing feedback and comments for this decision. You may amend your decision to ‘Opt In or Out’ at any time during the tender process.

Further guidance:

In addition, guidance on how to participate in a tender — download and upload documents/returns and, if required, register your company (free of charge), can be found on the In-Tend website under the 'Help' or' Information for Suppliers' buttons.

Receiving notification emails.

To ensure you receive email alerts and notifications from our system, please add the email domain ‘@intend.co.uk’ to your Safe Senders list.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

As set out in the Public Contracts Directive 2014/24/EU.

VI.5)Date of dispatch of this notice:
09/10/2020
More Tenders »
Tender Details
Reference2020/S 200-486746
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Bus-stop shelter construction work
Installation of street furniture
Bus-stop posts
Bus shelters
Date Published14th Oct 2020