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Printing and related services

Published 14/10/2020

Oxfordshire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 200-486754
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyPrinting and related services
Services related to printing
Date Published14th Oct 2020

Oxfordshire

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: South Oxfordshire District Council
Postal address: 135 Eastern Avenue, Milton Park, Milton
Town: Abingdon
NUTS code: UKJ14 Oxfordshire
Postal code: OX14 4SB
Country: United Kingdom
Contact person: Mrs Angela Cox
E-mail: angela.cox@southandvale.gov.uk
Telephone: +44 7761329169
Internet address(es):
Main address: http://www.southoxon.gov.uk
Address of the buyer profile: http://www.southoxon.gov.uk
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.businessportal.southeastiep.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.businessportal.southeastiep.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Printing Services for Elections and Electoral Registration

Reference number: DN503861
II.1.2)Main CPV code
79800000 Printing and related services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Returning Officer (RO) of South Oxfordshire District Council and Vale of White Horse District Council is undertaking an exercise for the procurement of electoral print materials including poll cards, postal vote packs and ballot papers (‘printing material’)

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 3 is the award of both lot 1 and lot 2 to the same tenderer.

II.2)Description
II.2.1)Title:

Elections Printing

Lot No: 1
II.2.2)Additional CPV code(s)
79800000 Printing and related services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

The services being sought will include but are not necessarily limited to the following:

— printing of poll cards;

— printing of postal vote poll cards;

— printing of ballot papers;

— printing of postal voting packs;

— printing of large format ballot papers and corresponding number lists; and

— the supply of grass skirts, as required for all elections and referenda held during the contract period.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new contract will be procured before the expiry of this contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Electoral Registration Printing

Lot No: 2
II.2.2)Additional CPV code(s)
79800000 Printing and related services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

The services being sought will include, but are not necessarily limited to the following: printing of household enquiry forms and invitation to register forms, information leaflets and envelopes for individual electoral registration and the printing of personal identifier refresher letters.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new contract will be procured before the expiry of this contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Combination of Lot 1 and Lot 2

Lot No: 3
II.2.2)Additional CPV code(s)
79820000 Services related to printing
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
II.2.4)Description of the procurement:

The services being sought will include but are not necessarily limited to the following:

— printing of poll cards;

— printing of postal vote poll cards;

— printing of ballot papers;

— printing of postal voting packs;

— printing of large format ballot papers and corresponding number lists; and

— the supply of grass skirts, as required for all elections and referenda held during the contract period; and

— printing of household enquiry forms and invitation to register forms;

— information leaflets and envelopes for individual electoral registration; and

— the printing of personal identifier refresher letters.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new contract will be procured before the expiry of this contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 10/11/2020
Local time: 08:00
Place:

The tenders will be submitted through an electronic portal that is not accessible to the council until after the date /time for submission has passed.

Finance will unseal the electronic tender box and procurement will download the responses and make them available to the evaluation team.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

A new contract will be procured before the expiry of this contract.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice:
09/10/2020
More Tenders »
Tender Details
Reference2020/S 200-486754
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyPrinting and related services
Services related to printing
Date Published14th Oct 2020