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Repair and maintenance services

Published 27/10/2020

Manchester

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 209-511810
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Construction work for multi-dwelling buildings and individual houses
Erection of aerials
Paving and asphalting works
Heating-plant repair and maintenance work
Roof works and other special trade construction works
Alarm system and antenna installation work
Insulation work
Sanitary fixture installation work
Gas-fitting installation work
Erection of fencing
Plastering work
Installation of doors and windows
Floor-laying and covering
wall-covering and wall-papering work
Painting and glazing work
Decoration work
Electrical-system repair services
Preventive maintenance services
Gas appliance maintenance services
Repair and maintenance services of building installations
Heating engineering services for buildings
Interior decorating services
Asbestos removal services
Accommodation
building and window cleaning services
Tank-cleaning services
Date Published27th Oct 2020

Manchester

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Manchester City Council on its own behalf and on behalf of Northwards Housing Ltd
Postal address: Level 3 Town Hall Extension
Town: Manchester
NUTS code: UKD33 Manchester
Postal code: M60 2LA
Country: United Kingdom
Contact person: Mr Neil Davies
E-mail: n.davies@manchester.gov.uk
Internet address(es):
Main address: http://www.manchester.gov.uk
Address of the buyer profile: http://www.manchester.gov.uk
I.1)Name and addresses
Official name: Northwards Housing Ltd
Town: Manchester
NUTS code: UKD3 Greater Manchester
Country: United Kingdom
E-mail: n.davies@manchester.gov.uk
Internet address(es):
Main address: www.northwardshousing.co.uk
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

TC1072 Northwards Housing Managed Stock and Leasehold Properties and New Adaptations across all Manchester City Council Housing (2021-2024)

Reference number: DN500067
II.1.2)Main CPV code
50000000 Repair and maintenance services
II.1.3)Type of contract
Services
II.1.4)Short description:

This contract consists of statutory and recommended servicing, responsive repairs, security, minor renewals, improvements and new adaptations to the Manchester City Council housing stock which is managed by Northwards Housing Ltd, including communal areas and garages, tenanted and void, arising from its general requirements and statutory and common law duties as landlord, as may be ordered from time to time.

An emergency service is also required which includes having a call out facility 24 hours a day, 365 days a year.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
45211000 Construction work for multi-dwelling buildings and individual houses
45232330 Erection of aerials
45233222 Paving and asphalting works
45259300 Heating-plant repair and maintenance work
45260000 Roof works and other special trade construction works
45312000 Alarm system and antenna installation work
45320000 Insulation work
45332400 Sanitary fixture installation work
45333000 Gas-fitting installation work
45342000 Erection of fencing
45410000 Plastering work
45421130 Installation of doors and windows
45432000 Floor-laying and covering, wall-covering and wall-papering work
45440000 Painting and glazing work
45451000 Decoration work
50116100 Electrical-system repair services
50324200 Preventive maintenance services
50531200 Gas appliance maintenance services
50700000 Repair and maintenance services of building installations
71314310 Heating engineering services for buildings
79931000 Interior decorating services
90650000 Asbestos removal services
90911000 Accommodation, building and window cleaning services
90913100 Tank-cleaning services
II.2.3)Place of performance
NUTS code: UKD33 Manchester
II.2.4)Description of the procurement:

Manchester City Council and Northwards Housing Ltd (NHL) wish to engage a contractor/service provider to undertake repairs and maintenance services to Northwards Housing area managed stock and leaseholder properties. NHL is the company established to act as an Arm’s Length Management Organisation (ALMO) for Manchester City Council's housing in north Manchester and the procurement exercise is for both bodies as the Council is acting on its own behalf and on behalf of NHL. The framework contract will comprise recommended and statutory servicing, day to day repairs and maintenance including void property and minor works repairs, execution of general building works, emergency call outs and an out of hours service, including the following: all aspects of repairs and maintenance services to domestic dwellings and communal areas including: gas appliance maintenance services; repair and maintenance services for central heating; repairs and maintenance of building installations including typical works listed here but, not limited to:

— asbestos surveying, sampling, reporting, removal and encapsulation;

— plumbing installation and repairs including above and below ground drainage and rainwater goods;

— plastering and dry lining;

— joinery and carpentry installation and repairs;

— bricklaying, pointing and associated lintels, flashings cavity tray installs, etc.;

— roofing and roof-line repairs;

— chimney demolition, renewals and repairs; gas fitting installations and repairs;

— electrical installation and repairs;

— groundworks and concrete foundations work;

— concrete flooring and paving;

— asphalt tanking, flooring and paving;

— tarmac paving repairs;

— fencing installation and repair — concrete, steel and timber;

— internal insulation installation;

— external wall insulation and render repair works;

— external re-decoration;

— internal re-decoration;

— PVCu and composite doors and window installation and repairs;

— double and single glazing;

— metalwork including aluminium window system repairs;

— scaffolding and working at height tasks;

— occasional demolitions of chimneys, roofs, garages, sheds and walls and occasional propping and structural repairs of various types.

There is also multi-trade work to install and maintain fire precautions installations which involves work to improve and repair fire stopping and compartmentation elements throughout the NHL housing stock.

In addition, there is specialist commercial and multi-story mechanical and electrical engineering services including repairs and servicing of: lifts, gas, commercial heating systems, Switch 2 metered heating system, solar thermal heating, photo voltaic panel systems and inverters, ground source heating systems, air source heating systems, heat exchanger systems, commercial burglar alarms, door entry systems, automatic gates, panic alarm systems, fire alarm systems, air conditioning systems, TV aerials and satellite systems, legionella and water quality Testing, PAT testing, electrical inspection condition tests and reports, lightning protection, portable fire equipment, fire stopping, dry risers, fire alarm detection systems, auto operated ventilation systems, sprinkler systems, hearing loop systems.

The contract work also includes new adaptations installation work (excluding lifts/hoists) to potentially any of the Council’s HRA properties, three Housing PFIs and other managed properties. This work includes minor disabled adaptations works and occasional major works which could involve extending or altering existing building layouts.

The contract will involve approximately 12 312 council housing stock managed by NHL as at 31 March 2020 and a complete address list and breakdown by property types is contained within the Northwards managed property summary on the Chest. Repairs are also required for an additional 450 leaseholders as at 31 March 2020, a complete address list is contained within the Northwards Leaseholders List on the Chest. Property numbers within the scope of the contract may vary over the contract period. The contract may include extra properties, in the future, if the Council needs to add further residential units for new build, or at the end of other existing management agreements. Properties may be removed from the contract at any time through Right to Buy (RTB) sales, government required sales of empty homes and strategic disposals. Two tenant management organisations (Avro Hollows TMO and SHOUT TMO) who manage approximately 415 properties may, in addition, access and/or utilise the contract. A list of potential addresses is included on the Chest.

The initial contract period will be 3 years with possible options to extend thereafter for up to an additional 3 years. The anticipated services commencement date is 3 April 2021. Further information on the contract and the Council's and NHL's requirements are contained in the tender documents available on the Chest. The Council and NHL will order services and works under the framework contract by entering into one or a number of Public Sector Partnering Contracts with the contractor. No guarantee or warranty is given as to the precise (framework) contract value, this will depend on requirements and budget and the number of properties within the scope of the contract at any given time. The current service provider is a private sector limited company. It will be a condition of the bid and tender process that TUPE will apply to relevant employees of the current service provider and that the local government pension scheme membership of former council employees transferring under TUPE will be protected.

The successful tenderer will be required to actively participate in the economic and social regeneration of the locality and surroundings, of the place of delivery of the contract. Therefore selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/04/2021
End: 02/04/2024
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract may be extended beyond the initial 3-year contract term by further extension periods up to a maximum of an additional 3 years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/11/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 23/11/2020
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.3)Additional information:

The Council is using the eBusiness portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the online portal by 11 a.m. on 23 November 2020 as referred to in IV.2.2). Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.

The contract will be for 3 year(s), expected to commence 3 April 2021 with an option to extend for up to a further 3 years.

The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the places of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project.

The Council reserves the right not to award the contract, as a result of this contract notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract/framework.

All submissions must be in English and any clarifications, discussions or negotiations which mat take place will be conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.

VI.4.3 – Review procedure

The Council will incorporate a minimum 10 calendar days standstill period from the point when information on the intention to award the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who consider themselves to have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Manchester City Council
Town: Manchester
Country: United Kingdom
VI.5)Date of dispatch of this notice:
22/10/2020
More Tenders »
Tender Details
Reference2020/S 209-511810
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Construction work for multi-dwelling buildings and individual houses
Erection of aerials
Paving and asphalting works
Heating-plant repair and maintenance work
Roof works and other special trade construction works
Alarm system and antenna installation work
Insulation work
Sanitary fixture installation work
Gas-fitting installation work
Erection of fencing
Plastering work
Installation of doors and windows
Floor-laying and covering
wall-covering and wall-papering work
Painting and glazing work
Decoration work
Electrical-system repair services
Preventive maintenance services
Gas appliance maintenance services
Repair and maintenance services of building installations
Heating engineering services for buildings
Interior decorating services
Asbestos removal services
Accommodation
building and window cleaning services
Tank-cleaning services
Date Published27th Oct 2020