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Insurance services

Published 28/10/2020

Norwich and East Norfolk

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 210-514754
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyInsurance services
Property insurance services
Liability insurance services
Professional liability insurance services
Engineering insurance services
Technical inspection services of engineering structures
Motor vehicle liability insurance services
Date Published28th Oct 2020

Norwich and East Norfolk

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Cambridgeshire County Council Insurance in partnership with Milton Keynes Council and Northamptonshire County Council on behalf of Norwich City Council
Postal address: Shire Hall, Castle Hill
Town: Cambridge
NUTS code: UKH15 Norwich and East Norfolk
Postal code: CB3 0AP
Country: United Kingdom
Contact person: Mr Mark Greenall
E-mail: Mark.Greenall@cambridgeshire.gov.uk
Telephone: +44 1223699112
Internet address(es):
Main address: https://www.cambridgeshire.gov.uk
Address of the buyer profile: https://www.norwich.gov.uk/site/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.lgss.co.uk/services/procurement/lgss-procurement-portal/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.lgss.co.uk/services/procurement/lgss-procurement-portal/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Norwich City Council: Norwich City Services Ltd Insurance and Claims Management Programme 2021

Reference number: DN504155
II.1.2)Main CPV code
66510000 Insurance services
II.1.3)Type of contract
Services
II.1.4)Short description:

Cambridgeshire County Council Insurance in partnership with Milton Keynes Council and Northamptonshire County Council on behalf of Norwich City Council wishes to invite tenders for the supply of services in respect of Norwich City Services Ltd Insurance Programme and Claims Management Services 2021 as detailed within the tender documentation.

Services previously provided to Norwich City Council by Norwich Norse are to be brought back in-house by Norwich City Council and provided via a wholly-owned company of the Council — Norwich City Services Ltd.

Services provided by Norwich Norse Environmental will be incorporated into Norwich City Services Ltd from the 1 April, 2021, and those of Norwich Norse Building in April, 2022.

Norwich City Services Ltd, which came into being on 9 June 2020, will have its own insurance programme from 1 April 2021, noting that initially this will provide cover in respect of environmental services only.

Norwich City Services Ltd will be CHAS accredited www.chas.co.uk and Lloyd's Register Quality Assurance (LRQA) accredited.

Arthur J Gallagher has been selected to assist in the tender of Norwich City Services Insurance Programme following the intention of bring these services into the new organisation.

Please note that this does not stop other entities of Arthur J. Gallagher bidding from any of lots detailed in this notice.

Insurance brokers are not permitted to bid for this procurement.

Please note that not all lots stated shall be awarded and the authority reserves the right to award the lots as necessary and against the evaluation criteria stated in the documentation.

Please note that any questions relating to the tender process should sent via the LGSS Procurement Portal and the messaging system provided within that eTendering facility.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The authority shall award either single lots or the package lot.

II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Property Insurance covering Material Damage, Business Interruption, Money

Lot No: 1
II.2.2)Additional CPV code(s)
66515200 Property insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: property insurance covering material damage, business interruption, money.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Liability Insurance covering Employer’s Liability, Public/Products Liability

Lot No: 2
II.2.2)Additional CPV code(s)
66516000 Liability insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: liability insurance covering employer’s liability, public/products liability.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Professional Indemnity Insurance

Lot No: 3
II.2.2)Additional CPV code(s)
66516500 Professional liability insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: professional indemnity insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Crime Insurance

Lot No: 4
II.2.2)Additional CPV code(s)
66510000 Insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: crime insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Personal Accident Insurance

Lot No: 5
II.2.2)Additional CPV code(s)
66510000 Insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: personal accident insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Hired in Plant Insurance

Lot No: 6
II.2.2)Additional CPV code(s)
66510000 Insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: hired in plant insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Computer Insurance

Lot No: 7
II.2.2)Additional CPV code(s)
66515200 Property insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: computer insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Engineering Inspection Insurance

Lot No: 8
II.2.2)Additional CPV code(s)
66519200 Engineering insurance services
71631400 Technical inspection services of engineering structures
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: engineering inspection insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Motor Fleet Insurance

Lot No: 9
II.2.2)Additional CPV code(s)
66516100 Motor vehicle liability insurance services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: motor fleet insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Norwich City Services Ltd: Package Insurance

Lot No: 10
II.2.2)Additional CPV code(s)
66515200 Property insurance services
66516100 Motor vehicle liability insurance services
66516500 Professional liability insurance services
66519200 Engineering insurance services
71631400 Technical inspection services of engineering structures
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
II.2.4)Description of the procurement:

Norwich City Services Ltd: package insurance containing the following: property insurance covering material damage, business interruption, money, liability insurance covering employer’s liability, public/products liability, professional indemnity insurance, crime insurance, personal accident insurance, hired in plant insurance, computer insurance, engineering inspection insurance, motor fleet insurance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The authority proposes to enter into one contract for an initial period of 36 months with the preferred provider for each contract, with an option to extend for up to 12 months and a further 12 months, making 60 months in total for each contract awarded.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Applicants must be FCA registered.

This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

All bidders should hold a standard and poor's (or equivalent rating agency) rating of BBB+ or better.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

Self-certify that you have of experience of providing insurance cover for the public sector is and/or experience with providing cover for complex commercial organisations.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/12/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Mr Gus De Silva
Postal address: Shire Hall, Castle Hill
Town: Cambridge
Postal code: CB3 0AP
Country: United Kingdom
E-mail: GDeSilva@northamptonshire.gov.uk
VI.4.2)Body responsible for mediation procedures
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

Please note that this procurement does not stop other entities of Arthur J. Gallagher bidding from any of lots detailed in this notice.

Please note that not all lots stated shall be awarded and LGSS Insurance reserve the right to award the lots as necessary and against the evaluation criteria stated in the documentation.

The authorities have invested in an eTendering tool in order to facilitate its tendering processes in a compliant and transparent manner.

Potential provider's will need to register an account via the ‘LGSS eSourcing Portal’ at https://www.lgss.co.uk/services/procurement/lgss-procurement-portal before being able to view the full tender details.

In order to access the tender documentation, click ‘Find Opportunities’, then on the drop-down menu, filter by ‘LGSS’ by clicking on ‘Update’ to find the relevant opportunity. Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.

The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.

VI.5)Date of dispatch of this notice:
23/10/2020
More Tenders »
Tender Details
Reference2020/S 210-514754
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyInsurance services
Property insurance services
Liability insurance services
Professional liability insurance services
Engineering insurance services
Technical inspection services of engineering structures
Motor vehicle liability insurance services
Date Published28th Oct 2020