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Repair, maintenance and associated services of vehicles and related equipment

Published 20/11/2020

Hertfordshire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 227-560608
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair
maintenance and associated services of vehicles and related equipment
Date Published20th Nov 2020

Hertfordshire

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Hertsmere Borough Council
Postal address: Civic Offices, Elstree Way
Town: Borehamwood
NUTS code: UKH23 Hertfordshire
Postal code: WD6 IWA
Country: United Kingdom
Contact person: Corporate Procurement
E-mail: kirsten.brown@stevenage.gov.uk
Telephone: +44 1438242775
Internet address(es):
Main address: www.hertsmere.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyhertfordshire.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HBC -Vehicle Maintenance

Reference number: HC 223
II.1.2)Main CPV code
50100000 Repair, maintenance and associated services of vehicles and related equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

Hertsmere Borough Council are currently out to tender for the provision of vehicle maintenance service this procurement is a restricted (two stage process). Any questions relating to this tender must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system.

II.1.5)Estimated total value
Value excluding VAT: 3 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: UKH23 Hertfordshire
Main site or place of performance:

II.2.4)Description of the procurement:

Hertsmere Borough Council (the Council) seeks a suitable qualified contractor to undertake vehicle maintenance from it’s three bay workshop at its Cranborne Road depot in Potters Bar. The vehicles to be maintained include refuse collection vehicles, street cleansing vehicles, recycling vehicles and general vans. The fleet comprises a total of 47 vehicles with additional vehicles hired during busy periods. Types of vehicles within the fleet include RCVs, cage tippers, mechanical sweepers, grab lorry, and vans. The majority of the vehicles are based in the Councils Cranborne Road depot, however some are based in the engineering services depot in Borehamwood. In the case of these vehicles it is the Councils responsibility to ensure the vehicles are transported to Cranborne Road depot The contract will be for a 5-year period with a possible 2-year extension.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract may at the sole discretion of the Council be extended by a further 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/12/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This procurement process is a two stage process and you will only be invited to tender if you have been successful and shortlisted from the first stage, i.e. pre-qualification. If you wish to be considered you must complete and submit a completed selection questionnaire by the specified closing date and time. Submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8.30-17.30. The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council`s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council`s requirements and remain financially viable to fulfil the requirements under the contract.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Town: London
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: the contracting authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.

VI.5)Date of dispatch of this notice:
17/11/2020
More Tenders »
Tender Details
Reference2020/S 227-560608
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair
maintenance and associated services of vehicles and related equipment
Date Published20th Nov 2020