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Repair and maintenance services

Published 20/11/2020

North East (england)

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 227-560612
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Articles for the bathroom and kitchen
Bathrooms construction work
Heating works
Sanitary works
Repair and maintenance of plant
Plumbing and sanitary works
Building completion work
Repair and maintenance services of pumps
valves
taps and metal containers
Repair and maintenance services of central heating
Repair and maintenance of public conveniences
Joinery and carpentry installation work
Electrical installation work
Repair and maintenance services of electrical building installations
Installation services of electrical equipment
Energy and related services
Roof works and other special trade construction works
Painting and glazing work
Interior decorating services
Floor and wall covering work
Canopies
Building construction work
Special trade construction works other than roof works
Insulation work
Fencing
railing and safety equipment installation work
Building materials
Building installation work
Installation services of electrical and mechanical equipment
Installation services of fire protection equipment
Date Published20th Nov 2020

North East (england)

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: PROSPER
Postal address: Mistral House, Kingfisher Way, Silverlink Business Park
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE28 9NX
Country: United Kingdom
Contact person: Mr Tim Jennett
E-mail: info@prosper.uk.com
Internet address(es):
Main address: http://prosper.uk.com/
Address of the buyer profile: http://prosper.uk.com/
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=9faad0c8-5420-eb11-8105-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=9faad0c8-5420-eb11-8105-005056b64545
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Planned and Responsive Repairs and Maintenance Contractor Framework

Reference number: DN508929
II.1.2)Main CPV code
50000000 Repair and maintenance services
II.1.3)Type of contract
Services
II.1.4)Short description:

The authority seeks to establish a multi-supplier, multi-lot framework for the acquisition of planned and responsive repairs and maintenance contractors by its Members and other Public Sector Contracting Bodies within the North East, Cumbria and North Yorkshire.

The framework is split into nine lots:

Lot 1: plumbing and heating,

Lot 2: kitchens,

Lot 3: electrical,

Lot 4: roofing,

Lot 5: painting and decorating,

Lot 6: windows and doors,

Lot 7: flooring,

Lot 8: general building,

Lot 9: complete service provision.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1: Plumbing and Heating

Lot No: 1
II.2.2)Additional CPV code(s)
44410000 Articles for the bathroom and kitchen
45211310 Bathrooms construction work
45232141 Heating works
45232460 Sanitary works
45259000 Repair and maintenance of plant
45330000 Plumbing and sanitary works
45400000 Building completion work
50510000 Repair and maintenance services of pumps, valves, taps and metal containers
50720000 Repair and maintenance services of central heating
50760000 Repair and maintenance of public conveniences
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— installation of bathroom suites;

— installation of individual sanitary ware products;

— installation of shower cubicles;

— installation of water service from mains;

— installation of rainwater system;

— installation of waste systems;

— full heating installation including boiler, radiators, pipework, etc.;

— design of heating installations;

— installation of gas fire and surrounds;

— power flush existing heating systems;

— renew gas carcassing to property;

— commercial heating installations..

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Kitchens

Lot No: 2
II.2.2)Additional CPV code(s)
45420000 Joinery and carpentry installation work
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to:

— full kitchen replacements and associated activities;

— repair and install kitchen units — installation of kitchen sinktops.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3: Electrical

Lot No: 3
II.2.2)Additional CPV code(s)
45310000 Electrical installation work
50711000 Repair and maintenance services of electrical building installations
51110000 Installation services of electrical equipment
71314000 Energy and related services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— electrical design;

— upgrade consumer unit;

— install fire and heat detection;

— carry out a full electrical rewire;

— upgrade kitchen and bathroom electrics;

— install external lighting;

— work with other trades as a support service;

— electrical testing;

— renewing door entry systems;

— renewing and connecting cookers control units;

— servicing lighting circuits and repairing as required;

— electrical testing;

— servicing water heaters, immersion heaters and mixing valves;

— repairing electrical trunking, cables, distribution boards and general lighting.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4: Roofing

Lot No: 4
II.2.2)Additional CPV code(s)
45260000 Roof works and other special trade construction works
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models:

— installation of a new pitched roof;

— installation of new flat roof;

— installation of porches and canopies;

— associated works Chimney repairs: take down and cap off chimney;

— installation of rainwater systems;

— renewal of roofing timbers;

— renewal of flashings;

— renewal of roofline (Fascia/Bargeboards, etc.);

— replacing broken or damaged tiles or slates to main roofs and extension;

— replace and/or point ridge tiles;

— repair flat roofs;

— repair or renew corrugated sheeting;

— repair boarding to roofs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5: Painting and Decorating

Lot No: 5
II.2.2)Additional CPV code(s)
45440000 Painting and glazing work
79931000 Interior decorating services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models.The lot will include but is not limited to the following work streams:

— exterior works;

— paint exterior timber including preparation;

— paint exterior metal work including preparation;

— paint exterior concrete including preparation;

— paint exterior fencing and timber cladding including preparation;

— apply cleaner to exterior PVC products including minor repairs;

— paint exterior render including preparation interior works;

— paint new and existing plastered ceilings and walls including all preparation;

— paint newly installed and existing painted timber products (Skirtings, architraves, staircases, doors, windows etc.) including preparation;

— hang wall paper including preparation;

— painting on all surfaces with anti vandal paint; gloss; emulsion;

— varnish;

— hanging wallpaper;

— prepare and paint previously painted surfaces;

— remove graffiti;

— painting complete rooms after repair;

— prepare and treat fencing and posts following repairs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 6: Windows and Doors

Lot No: 6
II.2.2)Additional CPV code(s)
45420000 Joinery and carpentry installation work
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— installation of windows including removal and making good all work disturbed;

— installation of external doors including removal and making good all work disturbed;

— installation of wing lights including removal and making good all work disturbed;

— disconnection and reconnection of: bells, satellite dishes and cables, door entry systems, fans;

— the organisation of scaffolding as appropriate to work being undertaken.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 7: Flooring

Lot No: 7
II.2.2)Additional CPV code(s)
45430000 Floor and wall covering work
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— preparing existing floor to receive new floor covering;

— lay leveling compound;

— take up and relay new carpet, laminate, vinyl;

— lay real wood flooring;

— lay quarry tiles to floor.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 8: General Building

Lot No: 8
II.2.2)Additional CPV code(s)
44115710 Canopies
45210000 Building construction work
45262000 Special trade construction works other than roof works
45320000 Insulation work
45340000 Fencing, railing and safety equipment installation work
45400000 Building completion work
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— laying concrete foundations;

— building brick and block walls;

— repair and repointing brickwork;

— installation of concrete and steel lintels including making good;

— laying new and replacing old drainage systems;

— laying paths (gravel/tarmac/flagged/block paving);

— remedial works following installation of DPC;

— building steps;

— cavity wall tie installation;

— renew and install canopies;

— general brickwork repairs;

— tarmac and block paved driveways;

— plastering and plasterboard re-bedding existing concrete channels;

— renewing gullies;

— installing land drainage;

— re-bedding and renewing manholes;

— renewing pipework;

— renewing and resecuring existing ballustrades, handrails, bollards;

— renew mains services;

— renew/repair pavings;

— installation of DPC by Injection;

— erection of timber fencing;

— erection of metal fencing and gates;

— replacement of timber posts with concrete posts;

— temporary fencing;

— minor repairs to existing fencing.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 9: Complete Service Provision

Lot No: 9
II.2.2)Additional CPV code(s)
44111000 Building materials
45210000 Building construction work
45232141 Heating works
45232460 Sanitary works
45259000 Repair and maintenance of plant
45260000 Roof works and other special trade construction works
45300000 Building installation work
45400000 Building completion work
50000000 Repair and maintenance services
51100000 Installation services of electrical and mechanical equipment
51700000 Installation services of fire protection equipment
79931000 Interior decorating services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD1 Cumbria
NUTS code: UKE2 North Yorkshire
II.2.4)Description of the procurement:

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— a minimum of two of the above lots combined (Lots 1 to 8). The lot is to cover areas of work that contain a number of skill sets which requires individual site management and allows for a main contractor provision. This lot will allow the use of subcontracting, where specialist work is required in addition to the existing directly employed staff.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 90
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/12/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/12/2020
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Prosper is acting as a central purchasing body in relation to this procurement.

The framework will be available for use by the authority, its members and other contracting bodies within North East, Cumbria and North Yorkshire, including but not limited to:

Registered Social Landlords

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

Local Authorities

https://www.gov.uk/find-local-council

Educational establishments

https://get-information-schools.service.gov.uk/

https://www.gov.uk/check-a-university-is-officially-recognised

NHS bodies

https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

Police, fire and rescue

https://www.police.uk/forces/

http://www.cfoa.org.uk/12072

Registered charities

http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx

Access to the framework will be subject to the approval of the authority.

Any organisation able to access this framework will be referred to in the documentation as a contracting body.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Prosper Procurement Ltd
Postal address: Mistral House, Kingfisher Way, Silverlink Business Park
Town: Newcastle upon Tyne
Postal code: NE28 9NX
Country: United Kingdom
E-mail: info@prosper.uk.com
VI.5)Date of dispatch of this notice:
17/11/2020
More Tenders »
Tender Details
Reference2020/S 227-560612
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Articles for the bathroom and kitchen
Bathrooms construction work
Heating works
Sanitary works
Repair and maintenance of plant
Plumbing and sanitary works
Building completion work
Repair and maintenance services of pumps
valves
taps and metal containers
Repair and maintenance services of central heating
Repair and maintenance of public conveniences
Joinery and carpentry installation work
Electrical installation work
Repair and maintenance services of electrical building installations
Installation services of electrical equipment
Energy and related services
Roof works and other special trade construction works
Painting and glazing work
Interior decorating services
Floor and wall covering work
Canopies
Building construction work
Special trade construction works other than roof works
Insulation work
Fencing
railing and safety equipment installation work
Building materials
Building installation work
Installation services of electrical and mechanical equipment
Installation services of fire protection equipment
Date Published20th Nov 2020