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Business services: law, marketing, consulting, recruitment, printing and security

Published 29/03/2021

Location Unknown

Country UK

Status Contract notice

CType Services

Tender Details
Reference2021/S 061-156054
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesOther
Common Procurement VocabularyBusiness services: law
marketing
consulting
recruitment
printing and security
Design consultancy services
Public relations services
Public relations management services
Public relations consultancy services
News-agency services
Advertising campaign services
Aeral advertising services
Date Published29th Mar 2021

Location Unknown

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
NUTS code: UKJ11 Berkshire
Postal code: RG2 9AX
Country: United Kingdom
E-mail: procurement@lists.ecmwf.int
Internet address(es):
Main address: https://www.ecmwf.int/
Address of the buyer profile: http://procurement.ecmwf.int/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.ecmwf.int/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.ecmwf.int/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.ecmwf.int/
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Meteorological Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Copernicus CJS2_030 Copernicus Communication Services

Reference number: CJS2_030
II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
Services
II.1.4)Short description:

ECMWF as the entrusted entity for the delivery of Copernicus Atmosphere Monitoring Service (CAMS) and Copernicus Climate Change Service (C3S) is launching an Invitation to Tender (ITT) for the provision of communication services for ECMWF Copernicus Department communication and outreach activities for both C3S and CAMS. The successful tenderer(s) shall develop and deliver communications activities for a wide range of target audiences across Europe and beyond, including policymakers, commercial and public body or NGO intermediaries, the scientific community, media and general public.

The framework agreement(s) is expected to run until 30 June 2024 with the possibility of a 12-month extension. The ITT will have four lots:

Lot 1: Corporate communication, design and content production services;

Lot 2: Public and media relations services;

Lot 3: Events and experiential marketing services;

Lot 4: Media buying, media partnership and campaign services;

Tenderers may bid for 1 or more lots.

II.1.5)Estimated total value
Value excluding VAT: 10 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1: Corporate Communication, Content Production and Design Services

Lot No: 1
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
79415200 Design consultancy services
79416000 Public relations services
79416100 Public relations management services
79416200 Public relations consultancy services
92400000 News-agency services
79341400 Advertising campaign services
II.2.3)Place of performance
NUTS code: UK United Kingdom
II.2.4)Description of the procurement:

Under ECMWF Copernicus Communication Team’s briefing and guidance, the successful tenderer shall co-develop, co-ordinate and implement ECMWF Copernicus Services’ corporate external communication strategy, producing engaging scientific (design, writing and multimedia) content across different channels and formats, while ensuring consistency in design and correct application of corporate branding guidelines across all communication materials.

The successful tenderer will lead coordination across all lots to enable flow of information and joined-up communication activities, whilst ensuring all lots have the support and content needed in time for their respective lot activity whether events, press activities, campaigns or sponsorship.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Tenderer’s financial and legal organisation / Weighting: 5
Quality criterion - Name: Track record and project examples / Weighting: 20
Quality criterion - Name: Approach and solutions / Weighting: 30
Quality criterion - Name: Quality of resources to be deployed / Weighting: 10
Quality criterion - Name: Management and implementation / Weighting: 10
Price - Weighting: 25
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The agreement(s) is expected to run until 30 June 2024 with the possibility of a 12-month extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus — The European Earth Observation Programme (http://www.copernicus.eu/)

II.2.14)Additional information

Tenderers should note that the values specified in this document are indicative maximum budgets for the whole framework contract including the possible extension (36 + 12 months) and price is one of the evaluation criteria.

Please also note the important additional information in Section VI.3) regarding funding and eligibility.

II.2)Description
II.2.1)Title:

Lot 2: Public and Media Relations Services

Lot No: 2
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
79415200 Design consultancy services
79416000 Public relations services
79416100 Public relations management services
79416200 Public relations consultancy services
92400000 News-agency services
79341400 Advertising campaign services
II.2.3)Place of performance
NUTS code: UK United Kingdom
II.2.4)Description of the procurement:

The successful tenderer will deliver media relations services and advice aimed at international, regional and national media in target countries, particularly in EU and/or ECMWF member states respectively. The tenderer will define the strategy and associated plans for media relations and press campaigns, identifying and prioritising quality media outlets. Furthermore, the successful tenderer will develop initiatives to strengthen ECMWF Copernicus Services’ position as a thought-leader, in addition to the other media activities they undertake to raise ECMWF’s Copernicus Services’ profile as trusted, reliable and credible sources of environmental data for evidence-based decision making.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Tenderer’s financial and legal organisation / Weighting: 5
Quality criterion - Name: Track record and project examples / Weighting: 20
Quality criterion - Name: Approach and solutions / Weighting: 30
Quality criterion - Name: Quality of resources to be deployed / Weighting: 10
Quality criterion - Name: Management and implementation / Weighting: 10
Price - Weighting: 25
II.2.6)Estimated value
Value excluding VAT: 2 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The agreement(s) is expected to run until 30 June 2024 with the possibility of a 12-month extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus — The European Earth Observation Programme (http://www.copernicus.eu/)

II.2.14)Additional information

Tenderers should note that the values specified in this document are indicative maximum budgets for the whole framework contract including the possible extension (36 + 12 months) and price is one of the evaluation criteria.

Please also note the important additional information in Section VI.3) regarding funding and eligibility.

II.2)Description
II.2.1)Title:

Lot 3: Events and Experiential Marketing Services

Lot No: 3
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
79415200 Design consultancy services
79416000 Public relations services
79416100 Public relations management services
79416200 Public relations consultancy services
92400000 News-agency services
79341400 Advertising campaign services
II.2.3)Place of performance
NUTS code: UK United Kingdom
II.2.4)Description of the procurement:

The successful tenderer will manage and organise internal and external events on behalf of ECMWF Copernicus and will have responsibility for event concept creation, marketing, all logistics, merchandise, storage and shipping. To maintain and support ECMWF’s Copernicus Services’ presence at external events, conferences and expositions, the successful tenderer will design and implement the event strategy, incorporating brand-building ideas, including experiential marketing techniques and tactics for lead generation, scouting new event opportunities and provide advice, design support and the creation and management of the event calendar according to ECMWF Copernicus’ needs and goals.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Tenderer’s financial and legal organisation / Weighting: 5
Quality criterion - Name: Track record and project examples / Weighting: 20
Quality criterion - Name: Approach and solutions / Weighting: 30
Quality criterion - Name: Quality of resources to be deployed / Weighting: 10
Quality criterion - Name: Management and implementation / Weighting: 10
Price - Weighting: 25
II.2.6)Estimated value
Value excluding VAT: 1 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The agreement(s) is expected to run until 30 June 2024 with the possibility of a 12-month extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus — The European Earth Observation Programme (http://www.copernicus.eu/).

II.2.14)Additional information

Tenderers should note that the values specified in this document are indicative maximum budgets for the whole framework contract including the possible extension (36 + 12 months) and price is one of the evaluation criteria.

Please also note the important additional information in Section VI.3) regarding funding and eligibility.

II.2)Description
II.2.1)Title:

Lot 4: Media Buying, Media Partnership and Campaign Services

Lot No: 4
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
79341400 Advertising campaign services
79415200 Design consultancy services
79416000 Public relations services
79416100 Public relations management services
79416200 Public relations consultancy services
92400000 News-agency services
79341500 Aeral advertising services
II.2.3)Place of performance
NUTS code: UK United Kingdom
II.2.4)Description of the procurement:

The successful tenderer will scout and provide opportunities for media partnerships, sponsorship opportunities, insight-led marketing and advertising campaigns (on-line, OOH, social media campaigns) in order to increase ECMWF Copernicus’ brand visibility and audience awareness. Tenders will cover media partnership and/or sponsorship opportunities that might be entered in to immediately as well as an approach to finding, agreeing and managing future media buying and campaign activities.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Tenderer’s financial and legal organisation / Weighting: 5
Quality criterion - Name: Track record and project examples / Weighting: 20
Quality criterion - Name: Approach and solutions / Weighting: 30
Quality criterion - Name: Quality of resources to be deployed / Weighting: 10
Quality criterion - Name: Management and implementation / Weighting: 10
Price - Weighting: 25
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The agreement(s) is expected to run until 30 June 2024 with the possibility of a 12-month extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus — The European Earth Observation Programme (http://www.copernicus.eu/).

II.2.14)Additional information

Tenderers should note that the values specified in this document are indicative maximum budgets for the whole framework contract including the possible extension (36 + 12 months) and price is one of the evaluation criteria.

Please also note the important additional information in Section VI.3) regarding funding and eligibility.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/05/2021
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/05/2021
Local time: 15:00
Place:

Reading, UK.

Information about authorised persons and opening procedure:

Not applicable.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Procedure to be applied:

The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal (http://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted.

ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.

Availability of funds:

The basis for ECMWF’s ability to implement the Copernicus Atmosphere Monitoring and Climate Change Monitoring Services on behalf of the European Commission is the conclusion of a ‘Contribution Agreement’ between the European Union and ECMWF. The negotiations are currently ongoing. They can only be concluded once the EU Space Regulation has been enacted by the European Union. Suppliers should note that the award of a contract as a result of this procurement procedure will therefore be conditional on the availability of funds following the signature and subsequent formal approval of the ‘Contribution Agreement’ by the ECMWF Council. This approval is currently expected for Q1 or Q2 2021.

General eligibility:

Presently, ECMWF will consider all tenders submitted by persons or entities based or registered in a Member State of the EU or in a Member State of ECMWF. However, it is presently uncertain which of ECMWF’s Member States, that are not also EU Member States, will eventually be eligible under the EU Space Regulation. This may affect the ability of persons based or registered in such States to participate further in tenders, be it as prime or sub-contractor. ECMWF is therefore required to reserve the right to exclude ineligible persons or entities from tenders at any point in time. All tenderers must meet all eligibility criteria throughout the whole duration of the procurement exercise as well as their prospective contracts.

Eligibility of UK entities:

The United Kingdom and the European Union agreed — in principle — that the United Kingdom may continue participating in, among others, the Copernicus component of the EU Space Programme as a third country for the period of 2021-2027. However, detailed conditions for such a participation will require further negotiations between the United Kingdom and the European Union. These negotiations are currently expected to commence after the participation of the United Kingdom in Copernicus has been established in accordance with EU Space Regulation. According to the Government of the United Kingdom, this is currently expected to happen in Q1 of 2021. Please note, however, that the United Kingdom has reserved the right to reconsider participation following the finalisation of the EU Space Regulation. Further information may be found in the following link of the UK Government, for the accuracy of which ECMWF will not assume any liability: https://www.gov.uk/guidance/uk-involvement-in-the-eu-space-programme

VI.4)Procedures for review
VI.4.1)Review body
Official name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See instructions on ECMWF's Supplier web page: https://www.ecmwf.int/en/about/suppliers

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.5)Date of dispatch of this notice:
24/03/2021
More Tenders »
Tender Details
Reference2021/S 061-156054
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesOther
Common Procurement VocabularyBusiness services: law
marketing
consulting
recruitment
printing and security
Design consultancy services
Public relations services
Public relations management services
Public relations consultancy services
News-agency services
Advertising campaign services
Aeral advertising services
Date Published29th Mar 2021