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Mail delivery services

Published 14/06/2021

Location Unknown

Country UK

Status Contract award notice

CType Services

Tender Details
Reference2021/S 113-298339
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyMail delivery services
Mail transport by road
Mail transport by railway
Mailing services
Scheduled airmail transport services
Date Published14th Jun 2021

Location Unknown

Country UK

Status Contract award notice

CType Services

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: NEUPC Ltd
Postal address: NEUPC Ltd, Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UK United Kingdom
Postal code: LS1 5QX
Country: United Kingdom
Contact person: Andy Hughes
E-mail: a.hughes@neupc.ac.uk
Telephone: +44 1134871756
Internet address(es):
Main address: https://neupc.delta-esourcing.com/
Address of the buyer profile: http://www.neupc.ac.uk
I.1)Name and addresses
Official name: Southern Universities Purchasing Consortium
Postal address: Reading Enterprise Park, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UK United Kingdom
Postal code: RG6 6BU
Country: United Kingdom
E-mail: supc@reading.ac.uk
Internet address(es):
Main address: https://www.supc.ac.uk/
I.1)Name and addresses
Official name: London Universities Purchasing Consortia
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UK United Kingdom
Postal code: W1t 7NZ
Country: United Kingdom
E-mail: enquiries@lupc.ac.uk
Internet address(es):
Main address: https://www.lupc.ac.uk
I.1)Name and addresses
Official name: North West Universities Purchasing Consortia
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code: UK United Kingdom
Postal code: M1 3HZ
Country: United Kingdom
E-mail: sarah.dye@manchester.ac.uk
Internet address(es):
Main address: https://www.nwupc.ac.uk/
I.1)Name and addresses
Official name: APUC
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UK United Kingdom
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: ang@apuc-scot.ac.uk
Internet address(es):
Main address: http://www.apuc-scot.ac.uk/#&information
I.1)Name and addresses
Official name: Higher Education Purchasing Consortia for Wales
Postal address: 8 th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UK United Kingdom
Postal code: CF24 0DE
Country: United Kingdom
E-mail: h.allaway@wales.ac.uk
Internet address(es):
Main address: http://www.hepcw.ac.uk/members/
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Mail Services

Reference number: PMR2006 NE
II.1.2)Main CPV code
64121100 Mail delivery services
II.1.3)Type of contract
Services
II.1.4)Short description:

The NEUPC is leading a tender process to establish a framework for the HE sector for mail services. This will include two lots covering both UK business mail services and international mail services.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 30 000 000.00 GBP
II.2)Description
II.2.1)Title:

UK Business Mail Services

Lot No: 1
II.2.2)Additional CPV code(s)
60160000 Mail transport by road
60220000 Mail transport by railway
64121100 Mail delivery services
79571000 Mailing services
II.2.3)Place of performance
NUTS code: UK United Kingdom
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Lot 1 is a new provision for the sector having never been tendered officially previously, the UK domestic business mail lot seeks to award up to 3 suppliers to provide a down stream access provision for business mail services. Bidders would be required to ensure supply chain in place for final mile delivery, potentially provide IT solutions to give institutional efficiencies and establish a confirmed working pattern of collection and delivery on an individual call off basis with institutions.

Advice where required on mail processes and best practice within the UK mail sector detailed management information ability to structure internal accounts and invoice appropriately as required by members.

Suppliers awarded to either or both lots would be expected to establish a productive relationship with the postal operations group to communicate and advise on best practice.

II.2.5)Award criteria
Quality criterion - Name: Quality — sustainability / Weighting: 10
Quality criterion - Name: Quality — technical ability and service / Weighting: 18
Quality criterion - Name: Contract and framework management / Weighting: 20
Quality criterion - Name: Additional services offered / Weighting: 7
Cost criterion - Name: Price — rate card and retrospective rebate / Weighting: 45
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.

II.2.14)Additional information

The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015 for clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:

Lot 1 UK Business Mail Services- https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP

II.2)Description
II.2.1)Title:

International Mail Services

Lot No: 2
II.2.2)Additional CPV code(s)
60160000 Mail transport by road
60220000 Mail transport by railway
60411000 Scheduled airmail transport services
64121100 Mail delivery services
79571000 Mailing services
II.2.3)Place of performance
NUTS code: UK United Kingdom
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

A retender of a previous provision which was for International Air Mail the scope of the new lot has been redefined simply as International Mail Services to encourage bidders to propose the best value for money provision for the requirement and not restrict the method of delivery.

Coverage is required for a global mail delivery service including but not restricted to:

— collection from any member institution for outbound delivery to any destination outside of the UK (allowing for prohibited lists);

— inbound services;

— advice where required on HMRC regulation and regulation at point of delivery;

— detailed management information;

— ability to structure internal accounts and invoice appropriately as required by members;

— suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.

It is intended to award this lot to up to 3 suppliers.

II.2.5)Award criteria
Quality criterion - Name: Quality — sustainability / Weighting: 10
Quality criterion - Name: Quality — technical ability and service / Weighting: 20
Quality criterion - Name: Contract and framework management / Weighting: 20
Quality criterion - Name: Additional services offered / Weighting: 5
Cost criterion - Name: Price — rate card and retrospective rebate / Weighting: 45
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.

II.2.14)Additional information

For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links for each are below:

Lot 2 International Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S

The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 214-525832
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1
Lot No: 1
Title:

UK Business Mail

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/05/2021
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Royal Mail Group Ltd
National registration number: 04138203
Postal address: 100 Victoria Embankment
Town: London
NUTS code: UK United Kingdom
Postal code: EC4Y 0HQ
Country: United Kingdom
E-mail: samantha.c.parsons@royalmail.com
Internet address: www.royalmailgroup.com
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: DHL Parcel UK t/a UK Mail
National registration number: 00965783
Postal address: 120 Buckingham Avenue
Town: Slough
NUTS code: UK United Kingdom
Postal code: SL1 4LZ
Country: United Kingdom
E-mail: kaththomason@ukmail.com
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 28 000 000.00 GBP
Total value of the contract/lot: 28 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 2
Lot No: 2
Title:

International Business Mail

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/05/2021
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Royal Mail
National registration number: 4138203
Postal address: 100 Victoria Embankment
Town: London
NUTS code: UK United Kingdom
Postal code: EC4Y 0HQ
Country: United Kingdom
E-mail: samantha.c.parsons@royalmail.com
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Deltec International Ltd
National registration number: 1925142
Postal address: Skynet House, 18-21 Pulborough Way
Town: Hounslow
NUTS code: UK United Kingdom
Postal code: TW4 6DE
Country: United Kingdom
E-mail: anne.mason@deltec-international.com
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Citipost Ltd
National registration number: 03451070
Postal address: 51 Hailey Road
Town: ERITH
NUTS code: UK United Kingdom
Postal code: DA18 4AA
Country: United Kingdom
E-mail: nchapman@citipost.co.uk
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2 000 000.00 GBP
Total value of the contract/lot: 2 000 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:

Lot 1: UK Business Mail Services: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP

Lot 2: International Mail Services: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S

To view this notice, please click here:

https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=593661101

Go reference: GO-202167-PRO-18361794

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEUPC Ltd
Postal address: NEUPC Ltd, Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
E-mail: a.hughes@neupc.ac.uk
Telephone: +44 1134871756
VI.4.2)Body responsible for mediation procedures
Official name: NEUPC Ltd
Postal address: NEUPC Ltd, Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
E-mail: a.hughes@neupc.ac.uk
Telephone: +44 1134871756
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEUPC Ltd
Postal address: NEUPC Ltd, Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
Telephone: +44 1134871756
VI.5)Date of dispatch of this notice:
09/06/2021
More Tenders »
Tender Details
Reference2021/S 113-298339
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyMail delivery services
Mail transport by road
Mail transport by railway
Mailing services
Scheduled airmail transport services
Date Published14th Jun 2021