Construction Contract Leads
Scotland
Category Services
Type Tender
No. of Lots 1
Status Active
Published 3rd Feb 2026
| Reference | ocds-h6vhtk-061537 |
| Common Procurement Vocabulary | Accommodation, building and window cleaning services |
| Procurement Method | Open procedure |
| Value | £400,000 |
Scotland
Category Services
Type Tender
No. of Lots 1
Status Active
Published 3rd Feb 2026
| Reference | ocds-h6vhtk-061537 |
| Common Procurement Vocabulary | Accommodation, building and window cleaning services |
| Procurement Method | Open procedure |
| Value | £400,000 |
Section I: Contracting authority
I.1) Name and addresses
Heriot-Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
Contact
Rosemary Carson
R.R.Carson [at] hw.ac.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Window Cleaning Services
Reference number
HWU-UK-2526-079-00
II.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
II.1.3) Type of contract
Services
II.1.4) Short description
The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.
II.1.5) Estimated total value
Value excluding VAT: £400,000
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh campus
II.2.4) Description of the procurement
The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.
II.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The University reserves the right to extend the Agreement for a further 24 months (12 + 12) subject to satisfactory performance and continuation of the University’s requirements.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must confirm if they hold the authorisation or memberships. This includes the requirement of authorisation or membership from the Federation of Window Cleaners (FWC) and the Safety Accredited Member (SAM) scheme, or equivalent.
Bidders must confirm they can provide the following supporting evidence at point of award.
Please refer to Selection Criteria: Question A.1 of Part IV [SPD].
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
5 March 2026
Local time
12:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.7) Conditions for opening of tenders
Date
5 March 2026
Local time
12:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: January 2031.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The ratio for this procurement exercise is Technical 60% and Commercial 40%. Detail on this award criteria can be found in Section 3 of the ITT.
Tenderers will be asked to complete the following forms in the Technical Questionnaire in PCS-Tender: Form of Tender; Bona Fide Tender; Freedom of Information; Supply Chain Code of Conduct; and General Code of Safety Rules. Please note that these forms are for information only and will not be scored.
The successful Contractor must confirm they comply with Modern Slavery Act 2015.
Where the capability & capacity of a subcontractor, members of a consortia or any other body will be relied on to meet the selection criteria, a separate SPD is required from each of those other parties relied on. Where subcontractors are to be used but their capability & capacity are not relied on, the University may choose to request a separate SPD.
Bidders are not required to produce supporting documentary evidence at the time of submitting the SPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the SPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage.
There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31107. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:822479)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom