Construction Contract Leads

Scope

Reference

SSC CAM EQP 09_26

Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Catering Equipment, Extraction Cleaning and Gas Shut Off Services.

This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids.

All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid.

The ITT aims to:

Provide information to Bidders on the Procurement and the opportunities available;

Set out clearly the Authority’s requirements;

Provide information on the Authority’s approach to the open procedure process;

Set out the deliverables required from Bidders; and

Set out the evaluation criteria and weightings that the Authority will use to assess Bids.

Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract.

The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership (“the Procurement Portal”).

Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system.

When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project.

The deadline for submissions of the tender will be 26th August at 12 noon.

Arrangements will be made for Companies to visit St Edmund’s College, University of Cambridge, Mount Pleasant, Cambridge CB3 0BN and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Wednesday 12th August 2026 at 9:00am. Please note that the site visit is not mandatory to submit a bid.

Please allow sufficient time to make your return as late returns will not be permitted.

Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Total value (estimated)

• £0 including VAT

Below the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• Possible extension to 31 August 2031
• 5 years

Description of possible extension:

The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Main procurement category

Services

CPV classifications

• 39310000 - Catering equipment
• 42500000 - Cooling and ventilation equipment
• 50883000 - Repair and maintenance services of catering equipment
• 90910000 - Cleaning services

Contract locations

• UKH12 - Cambridgeshire CC

Submission

Tender submission deadline

26 August 2026, 11:59pm

Submission address and any special instructions

https://in-tendhost.co.uk/sscpartnership

Tenders may be submitted electronically

Yes

Award criteria

The contract award decision will be made on the basis of the most advantageous tender (MAT), based on the application of the detailed evaluation criteria within the ITT documents.

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

https://in-tendhost.co.uk/sscpartnership

Contracting authority

ST EDMUND'S COLLEGE CAMBRIDGE

• Charity Commission (England and Wales): 1137454

St Edmund's College

Cambridge

CB3 0BN

United Kingdom

Email: facilities [at] st-edmunds.cam.ac.uk

Region: UKH12 - Cambridgeshire CC

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

SSC Partnership Limited

Summary of their role in this procurement: Agent

• Companies House: 09976389

Ash House 1 Journeyman's Way

Southend-on-sea

SS2 5TF

United Kingdom

Email: procurement [at] sscpartnership.co.uk

Region: UKH31 - Southend-on-Sea

Contact organisation

Contact SSC Partnership Limited for any enquiries.

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