Construction Contract Leads

Scope

Reference

TD2340

Description

The Council is seeking to establish a multi-supplier Highways Framework Agreement to support the delivery of highway maintenance, improvement, construction, specialist services, materials supply, plant hire and associated activities across the highway network and related infrastructure.

The Framework will provide a compliant and flexible route to market for planned and reactive works and services and will be divided into the following 11 lots:

Lot 1 - Road Markings & High Friction Surfacing

Lot 2 - Road Restraint Systems

Lot 3 - Temporary Traffic Management

Lot 4 - Traffic Signals

Lot 5 - Multi-Disciplined

Lot 6 - Carriageway Maintenance

Lot 7 - Carriageway and Footway Surface Treatments

Lot 8 - Hire of Equipment (with/without Operators)

Lot 9 - Haulage with Driver

Lot 10 - Supply of Asphalt

Lot 11 - Highways Resource Support

The Framework has an estimated core value of £71,550,000 million Ex VAT over its full term. In anticipation of Local Government Reorganisation (LGR), the Council reserves the right to vary the scope, value and volume of services procured through the Framework. Should additional requirements arise as a result of LGR, the total estimated Framework value may increase to a maximum of £107,325,000 million EX VAT.

Stage 1 - Invitation to Participate

This will be the PSQ stage that suppliers complete such as their economic and financial standing and their technical/ professional ability. The Council will also ask scored and weighted questions to arrive at a shortlist of a maximum four highest scoring suppliers for each lot to take to Stage 2.

Stage 2 - Invitation to Submit Final Tenders

Suppliers successful from Stage 1 will be invited to submit their tenders which will consist of their pricing, quality and social value methodologies.

The values attributed to individual lots are indicative only and do not represent any guarantee of expenditure. Actual spend may vary between lots depending on operational requirements, available funding and any changes arising from LGR.

Call-off contracts may include highway maintenance works, specialist highway services, traffic management, supply of materials, plant and equipment hire, haulage services and resource support. Requirements may range from small-scale reactive works to larger planned maintenance and capital improvement schemes.

Appointment to the Framework does not guarantee any minimum value or volume of work. Call-off contracts may be awarded by direct award and/or further competition in accordance with the Framework terms and procurement documents.

Commercial tool

Establishes a framework

Total value (estimated)

• £107,325,000 excluding VAT
• £128,790,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 May 2027 to 30 April 2031
• 4 years

Options

The right to additional purchases while the contract is valid.

Local Government Reorganisation

The Contracting Authority has identified Local Government Reorganisation ("LGR") as a potential future event which may affect the delivery and/or administration of the Services during the Contract Term. LGR may result in changes to local government structures, administrative boundaries, functions, responsibilities, service delivery arrangements or the identity of the organisation responsible for the Services

The Contract may therefore require modification as a consequence of LGR. Where permitted by the Procurement Act 2023, such modifications may include consequential changes to the scope, geographical coverage, volumes, service requirements, governance and reporting arrangements, and/or arrangements for the transfer of responsibility for the Services to a successor or reorganised local authority. Any modification will be limited to changes permitted under the Procurement Act 2023, including where applicable Schedule 8, and will not change the overall nature of the Contract.

Local Government Reorganisation (LGR) proposals continue to be developed across a number of areas and may result in changes to council structures, service delivery arrangements, responsibilities and geographical coverage during the term of this contract. Whilst the final outcome and implementation arrangements remain subject to government decisions and further local development, it is possible that the effects of LGR could lead to changes in service demand and/or the need to extend provision to additional areas, organisations or client groups. The Authority therefore reserves the right to vary the scope and value of the contract to reflect any future changes arising from LGR. For further information, please refer to the Government's Local Government Reorganisation updates: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates

The core framework value across all lots is estimated at £72,000,000 (Excluding VAT) based on current known service requirements. Due to the potential impact of the Local Government Reorganisation this value may rise. Therefore, the total contract value may rise to £108,000,000 (Excluding VAT) £129,600,000 (Including VAT). These figures are estimations and due to only being in the early stages of the process the Council cannot give any commitment on these figures but would like to build scope into the Contract should the need arise. Bidders should take this identified risk into account when preparing their Tender and pricing.

Innovation and Product Development

The Council recognises that products, materials, technologies, techniques and methods of delivery within the scope of this Framework may develop during the Framework Term.

The Framework is intended to accommodate appropriate developments and innovations within the existing scope of each Lot. Contractors and suppliers may therefore propose new or improved products, materials, technologies, techniques or solutions where these:

Fall within the scope and intended purpose of the relevant Lot;

meet or exceed the applicable technical, performance, safety and regulatory requirements;

represent an improvement or development of the type of works, products, materials, technology or solutions contemplated by the Framework;

do not materially alter the overall nature or scope of the Framework or the relevant Lot; and

can be procured through the Framework in accordance with the Procurement Act 2023. The Council may consider such developments when undertaking Call-Offs under the Framework, where permitted by the applicable Call-Off procedure.

The inclusion of this provision does not guarantee that any innovative product, technology or solution will be purchased by the Council. A contractor/supplier introducing a new or innovative product or solution shall not acquire an exclusive right to supply that product or solution through the Framework. Other contractors/suppliers shall be able to offer equivalent or alternative solutions. These can only be accessed via the use of a further competition.

Main procurement category

Works

Contract locations

• UKF11 - Derby

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Road Markings & High Friction Surfacing

Description

Supply and installation of Road Markings, High Friction Surfacing and Road Studs.

The core value of this lot is £950,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £1,425,000.00 over the 4 year term.

Lot value (estimated)

• £1,425,000 excluding VAT
• £1,710,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45233000 - Construction, foundation and surface works for highways, roads

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Road Restraint Systems

Description

Installation and maintenance of road restraint systems.

The core value of this lot is £500,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £750,000.over the 4 year term.

Lot value (estimated)

• £750,000 excluding VAT
• £900,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45000000 - Construction work
• 34928110 - Road barriers

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 3. Temporary Traffic Management

Description

Provision of temporary traffic management for works and other third parties

The core value of this lot is £800,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £1,200,000.00 over the 4 year term.

Lot value (estimated)

• £1,200,000 excluding VAT
• £1,440,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45233100 - Construction work for highways, roads
• 34923000 - Road traffic-control equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 4. Traffic Signals

Description

Traffic signals supply and installation including controller cabinets, poles, equipment, cabling, and detectors and maintenance.

The core value of this lot is £6,000,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £9,000,000.00 over the 4 year term.

Lot value (estimated)

• £9,000,000 excluding VAT
• £10,800,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45233100 - Construction work for highways, roads
• 34923000 - Road traffic-control equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 5. Multi-Disciplined

Description

Multi-disciplinary highway works across Derby including improvement schemes, junction improvement schemes, road safety schemes, city centre improvements, maintenance and improvement of structures and drainage schemes. The contracts will cover construction activities but may also include design works.

The core value of this lot is £20,000,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £30,000,000 over the 4 year term.

Lot value (estimated)

• £30,000,000 excluding VAT
• £36,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45233139 - Highway maintenance work

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 6. Carriageway Maintenance

Description

Undertake carriageway maintenance to include planning, carriageway and footway surfacing, kerbing and ironworks.

The core value of this lot is £24,000,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £36,000,000 EX VAT over the 4 year term.

Lot value (estimated)

• £36,000,000 excluding VAT
• £43,200,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45233141 - Road-maintenance works
• 45233139 - Highway maintenance work

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 7. Carriageway and Footway Surface Treatments

Description

Undertake surface dressing, micro asphalt, footway slurry sealing treatments, pre patching and ironworks to carriageways and footways.

The core value of this lot is £6,000,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £9,000,000 EX VAT over the 4 year term.

Lot value (estimated)

• £9,000,000 excluding VAT
• £10,800,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45233223 - Carriageway resurfacing works

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 8. Hire of Equipment (with/without Operators)

Description

Provide various handheld tools, self-drive plant and equipment, and operated equipment to complement existing Client workforces under the supervision of The Client's workforce.

The core value of this lot is £2,600,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £3,900,000 EX VAT over the 4 year term.

Lot value (estimated)

• £3,900,000 excluding VAT
• £4,680,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45500000 - Hire of construction and civil engineering machinery and equipment with operator

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 9. Haulage with Driver

Description

Provide operated hired vehicles to the Client's in-house Highway Operations team so they can carry out a variety of civil engineering schemes across the city of Derby.

The core value of this lot is £1,200,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £1,800,000 EX VAT over the 4 year term.

Lot value (estimated)

• £1,800,000 excluding VAT
• £2,160,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 60180000 - Hire of goods-transport vehicles with driver
• 45500000 - Hire of construction and civil engineering machinery and equipment with operator

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 10. Supply of Asphalt

Description

Provide the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and Coated Chippings for collection and delivery.

The core value of this lot is £6,300,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £9,450,000EX VAT over the 4 year term.

Lot value (estimated)

• £9,450,000 excluding VAT
• £11,340,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45233222 - Paving and asphalting works
• 44113620 - Asphalt

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 11. Highways Resource Support

Description

Provision of skilled and semi-skilled labour to complement existing workforces, sometimes at short notice, for completion of projects under the supervision of The Council's workforce.

The core value of this lot is £3,200,000 EX VAT over the 4 year term.

The value plus any options (LGR) is £4,800,000 EX VAT over the 4 year term.

Lot value (estimated)

• £4,800,000 excluding VAT
• £5,760,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 79620000 - Supply services of personnel including temporary staff
• 45233139 - Highway maintenance work

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Individual Call off Contracts will be awarded via the Framework in accordance with one of the following procedures

Direct Award (Basket of Rates)

Direct Award (Ranked Order)

Further Competition

Framework Providers will not be compelled to bid for all business offered via further competition. It is recognised that not all Call Off Contracts will necessarily suit every Framework Provider because of the type of services / works required.

Not all routes above are applicable to all lots

Individual Call off Contracts may be of any reasonable duration regardless of when they commenced, i.e., an individual call off contract may outlive the expiry of the Framework Lot itself. However, given the nature of the works being sourced, it is anticipated that the duration of most individual call off contracts will last no longer than one year.

The Council intends that all call-off competitions and other framework activities will be managed through its E-Procurement system.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

Lot 1. Road Markings & High Friction Surfacing

As detailed in the tender documents

Lot 2. Road Restraint Systems

Lot 3. Temporary Traffic Management

Lot 4. Traffic Signals

Lot 5. Multi-Disciplined

Lot 6. Carriageway Maintenance

Lot 7. Carriageway and Footway Surface Treatments

Lot 8. Hire of Equipment (with/without Operators)

Lot 9. Haulage with Driver

Lot 10. Supply of Asphalt

Lot 11. Highways Resource Support

As per tender documents

Technical ability conditions of participation

Lot 1. Road Markings & High Friction Surfacing

As detailed in the tender documents

Lot 2. Road Restraint Systems

Lot 3. Temporary Traffic Management

Lot 4. Traffic Signals

Lot 5. Multi-Disciplined

Lot 6. Carriageway Maintenance

Lot 7. Carriageway and Footway Surface Treatments

Lot 8. Hire of Equipment (with/without Operators)

Lot 9. Haulage with Driver

Lot 10. Supply of Asphalt

Lot 11. Highways Resource Support

As per tender documents

Submission

Enquiry deadline

20 October 2026, 5:00pm

Submission type

Requests to participate

Deadline for requests to participate

2 November 2026, 12:00pm

Submission address and any special instructions

https://app.panacea-software.com/sourceeastmidlands/eRFX-Suppliers/OpenReq.aspx?requirementId=1f0d9cc6-cfa3-45e9-8604-11a0e9dd9a7b

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Lot 1. Road Markings & High Friction Surfacing

Lot 2. Road Restraint Systems

Lot 3. Temporary Traffic Management

Lot 4. Traffic Signals

Lot 5. Multi-Disciplined

Lot 6. Carriageway Maintenance

Lot 7. Carriageway and Footway Surface Treatments

Lot 8. Hire of Equipment (with/without Operators)

Lot 9. Haulage with Driver

Lot 10. Supply of Asphalt

Lot 11. Highways Resource Support

Minimum 4 suppliers per lot

Award decision date (estimated)

1 December 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 May 2030

Award criteria

Lot 1. Road Markings & High Friction Surfacing

Lot 3. Temporary Traffic Management

Lot 4. Traffic Signals

Lot 8. Hire of Equipment (with/without Operators)

Lot 11. Highways Resource Support

Lot 2. Road Restraint Systems

Lot 10. Supply of Asphalt

Lot 5. Multi-Disciplined

Lot 6. Carriageway Maintenance

Lot 7. Carriageway and Footway Surface Treatments

Lot 9. Haulage with Driver

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This Invitation to Participate stage (Stage 1) includes a Procurement Specific Questionnaire (PSQ) , which all Bidders are required to complete and return.

Stage 1 - Invitation to Participate

This will be the PSQ stage that suppliers complete to be set up on the Central Digital Platform such as their economic and financial standing and their technical/ professional ability. The Council will also ask scored and weighted questions to arrive at a shortlist of a maximum of the four highest scoring suppliers for each lot to take to Stage 2.

Stage 2 - Invitation to Submit Final Tenders

Suppliers successful from Stage 1 will be invited to submit their tenders which will consist of their pricing, quality and social value methodologies.

Documents

Documents to be provided after the tender notice

This procurement will be undertaken through a two-stage process. At Stage 1, suppliers are invited to express interest and/or submit responses to the selection stage requirements. Further procurement documents, including detailed specifications, pricing information and award criteria, will be issued to suppliers progressing to Stage 2.

Contracting authority

Derby City Council

• Public Procurement Organisation Number: PQVM-1383-ZBXP

The Council House, Corporation Street

Derby

DE1 2FS

United Kingdom

Contact name: Deanna Sutcliffe

Email: procurement [at] derby.gov.uk

Website: https://www.derby.gov.uk

Region: UKF11 - Derby

Organisation type: Public authority - sub-central government

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