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Category Services

Type

No. of Lots 1

Status Active

Published 23rd Jun 2022

Tender Details
Referenceocds-h6vhtk-03499f
Common Procurement VocabularyTraffic-signal maintenance services
Procurement MethodOpen procedure
Value£200,000
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No location provided

Category Services

Type

No. of Lots 1

Status Active

Published 23rd Jun 2022

Tender Details
Referenceocds-h6vhtk-03499f
Common Procurement VocabularyTraffic-signal maintenance services
Procurement MethodOpen procedure
Value£200,000

Section I: Contracting authority

I.1) Name and addresses

Vale of Glamorgan Council

Civic Offices, Holton Road

BARRY

CF63 4RU

Contact

Nathan Thomas Neighbourhood Manager – Highway Maintenance / Rheolwr Cymdogaeth – Cynnal a Chadw Priffyrdd

Email

nathanthomas [at] valeofglamorgan.gov.uk

Telephone

+44 1446700111

Country

United Kingdom

NUTS code

UKL22 - Cardiff and Vale of Glamorgan

Internet address(es)

Main address

http://www.valeofglamorgan.gov.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.sell2wales.gov.wales

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.sell2wales.gov.wales

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://www.sell2wales.gov.wales

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Maintenance of Traffic Control and Associated Equipment

Reference number

VOG/NT/YC0622

II.1.2) Main CPV code

  • 50232200 - Traffic-signal maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

the provision of a service that maintains the traffic control installations within the area of the Vale of Glamorgan

II.1.5) Estimated total value

Value excluding VAT: £200,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

  • 50232200 - Traffic-signal maintenance services

II.2.3) Place of performance

NUTS codes
  • UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance

The Vale of Glamorgan

II.2.4) Description of the procurement

A call of contract for the provision of a service that maintains the traffic control installations within the area of the Vale of Glamorgan. The maintenance involves:

- Contractor to undertake a survey of each asset within three months of Contract award and record individual itemised asset within their own asset management system for ease of use throughout the management of the Contract.

- The Contractor is responsible for maintaining their own asset inventory, however this data remains the Council’s and is required to be shared when requested for the full duration of Contract (Potentially 5 Years) This data will need to be shared Microsoft Excel format for bulk import into our own asset system, known as Confirm.

- attendance and investigation of faults reported by the Council;

- minor repairs to rectify any faults found and to bring the installation back into service;

- replacement of faulty components to bring the installation back into service;

- periodic inspections as detailed in Appendix G;

- liaising with Western Power Distribution (“WPD”) to resolve power supply failures;

- provision of chargeable repair / minor upgrade works utilising a schedule of rates (Appendix J).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to a further 12 months extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

“The Vale of Glamorgan Council has declared a Climate and Nature emergency and is committed to working with suppliers that contribute to our journey towards Net Zero Carbon”


Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please see tender documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

25 July 2022

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

25 July 2022

Local time

12:00pm

Place

Electronic tender process


Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

“The Vale of Glamorgan Council has declared a Climate and Nature emergency and is committed to working with suppliers that assist with our journey towards Net Zero Carbon”

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122290.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please see tender documents

(WA Ref:122290)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom