Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Queen's University Belfast

University Road

Belfast

BT7 1NN

Contact

Dónall Patton

Email

d.patton [at] qub.ac.uk

Country

United Kingdom

NUTS code

UKN06 - Belfast

Internet address(es)

Main address

https://www.qub.ac.uk/

Buyer's address

https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

QUB/2534/24 - Provision of Air Conditioning and Refrigeration Maintenance Services

Reference number

QUB/2534/24

II.1.2) Main CPV code

• 50730000 - Repair and maintenance services of cooler groups

II.1.3) Type of contract

Services

II.1.4) Short description

This contract is for the provision of air conditioning and refrigeration maintenance services to Queen’s. The contract covers air conditioning units, chillers and cold and freezer rooms, mechanical ventilation heat recovery units (MVHRs) and an Airedale ACIS BMS system. The Economic Operator will complete a planned preventative maintenance (PPM) visit every quarter (4 visits per annum) to each asset. The first service PPM visit is to commence in August each year. It should be noted that the Airedale ACIS BMS system only requires a single "Gold" planned maintenance visit carried out by an Airedale engineer in October of each year. Reactive call outs must be attended to within 4 hours during and outside normal working hours

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50730000 - Repair and maintenance services of cooler groups
• 50000000 - Repair and maintenance services
• 50324200 - Preventive maintenance services

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast, Northern Ireland

II.2.4) Description of the procurement

This contract is for the provision of air conditioning and refrigeration maintenance services to Queen’s. The contract covers air conditioning units, chillers and cold and freezer rooms, mechanical ventilation heat recovery units (MVHRs) and an Airedale ACIS BMS system. The Economic Operator will complete a planned preventative maintenance (PPM) visit every quarter (4 visits per annum) to each asset. The first service PPM visit is to commence in August each year. It should be noted that the Airedale ACIS BMS system only requires a single "Gold" planned maintenance visit carried out by an Airedale engineer in October of each year. Reactive call outs must be attended to within 4 hours during and outside normal working hours.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Cost criterion - Name: Price / Weighting: 70

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Contract duration shall be 3 years, with options to extend its duration by up to a further 24 months

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please refer to the tender documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

3 June 2024

Local time

4:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 October 2024

IV.2.7) Conditions for opening of tenders

Date

3 June 2024

Local time

4:01pm

Place

Belfast

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 5 years

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Queen's University Belfast

University Road

Belfast

BT7 1NN

Email

procurement [at] qub.ac.uk

Country

United Kingdom

Internet address

https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

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