Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

2Gether Support Solutions Limited

William Harvey Hospital, Kennington Road, Ashford

Kent

TN24 0LZ

Contact

Tracey Constant

Email

tracey.constant2 [at] nhs.net

Telephone

+44 7811992674

Country

United Kingdom

NUTS code

UKJ44 - East Kent

Internet address(es)

Main address

https://www.2gethersupportsolutions.org/

Buyer's address

https://www.2gethersupportsolutions.org/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://health-family.force.com/s/Welcome

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://health-family.force.com/s/Welcome

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://health-family.force.com/s/Welcome

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TEKH1441 GAS SAFETY INSPECTIONS AND MAINTENANCE TENDER

II.1.2) Main CPV code

• 50413100 - Repair and maintenance services of gas-detection equipment

II.1.3) Type of contract

Services

II.1.4) Short description

2gether support solutions is looking for a contractor to covers the provision of Annual Gas Safety Inspections and Maintenance of Gas Appliances within 2gether Support Solutions Ltd (2gether) on behalf of East Kent Hospitals University NHS Foundation Trust (EKHUFT).
2gether requires a competent contractor to carry out gas safety inspections and undertake necessary remedial repairs in order to maintain the safety and continuity of the gas installations, and on completion provide a Gas Safety Certificate.

The Contractor shall operate a 24/7 Call-Out Facility in order to be able to respond to emergency call-outs with a 4 hour response time for instances of loss of service.
The contract will seek to provide the following service.

(a) Planned Maintenance
(b) Remedial Maintenance
(c) Reactive Maintenance
(d) Emergency Maintenance

II.1.5) Estimated total value

Value excluding VAT: £120,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50531200 - Gas appliance maintenance services

II.2.3) Place of performance

NUTS codes

• UKJ44 - East Kent

II.2.4) Description of the procurement

SCOPE OF WORKS

The successful Contractor shall carry out a Risk Assessment and produce a Method Statement (RAMS) of their proposed inspection and testing process

A programme of the sequence of Works shall be agreed upon between the AO and Contractor with input from the end users.

Before commencement, the Contractor shall allow for attending a pre-contract/mobilising meeting with the AO and other stakeholders. This meeting will also discuss the day-to-day arrangements of the Contractor’s safe methods of working including approach and methods for liaising with the relevant wards and departments before each stage of the Works. Notes of decisions will be taken and circulated by the Compliance Manager.

The Contractor shall allow for attending quarterly progress meetings with relevant parties.

The Contractor shall ensure that assets have their annual Gas Safety Inspection on or before the last inspected date.

The Contractor shall be responsible for providing advance notice to the AO of any necessary required shut down and the period of shut down and recommencement of system

The Contractor shall immediately notify the AO of any condition that is unsafe or likely to become unsafe within a short time.

The Contractor is to provide his engineers with all the necessary PPE, tools and access equipment including step ladders, scaffold towers and mobile elevating work platforms (MEWP) etc. required to undertake the work safely.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £120,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

3 June 2024

End date

2 June 2027

This contract is subject to renewal

Yes

Description of renewals

2 x 12 months extension depending on overall performance

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

26 April 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 September 2024

IV.2.7) Conditions for opening of tenders

Date

27 March 2024

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

East Kent Hospitals University NHS Foundation Trust

Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road

Canterbury

CT1 3NG

Country

United Kingdom

Internet address

https://www.ekhuft.nhs.uk

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