Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Ty Gorwel, Building 14, St David’s Park, Job’s Well Road

Carmarthen

SA31 3BB

Contact

Lewis Wells

Email

lewis.wells2 [at] wales.nhs.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

http://nwssp.nhs.wales/ourservices/procurement-services/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/home.html

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/home.html

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etenderwales.bravosolution.co.uk/home.html

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fixed Wire Electrical Testing Services

Reference number

HDD-OJEU-54288

II.1.2) Main CPV code

• 71314100 - Electrical services

II.1.3) Type of contract

Services

II.1.4) Short description

Hywel Dda University Health Board (“HDUHB”) has a requirement for the provision of Fixed Wire Electrical Testing Services of the mains electrical systems at all acute sites across the three counties of Carmarthenshire, Pembrokeshire, and Ceredigion.

Electrical systems are integral parts of any modern building, but these systems are also highly dangerous. The risk of electrical shock and, in extreme cases, death are very real. Accordingly, it’s important that these electrical systems are regularly tested and maintained.

The five (5) year electrical test is a statutory requirement that HDUHB needs to adhere to. It is a series of tests that must be carried out every five (5) years on fixed electrical installations. These tests must be carried out by a qualified electrician and are statutory requirements as per the Electricity at Work Regulations and the IET Wiring Regulations (BS 7671:2008). Upon the successful completion of a five (5) year electrical test, an Electrical Installation Condition Report (“EICR”) will be issued. Possession of an in-date EICR will underline the safety of HDUHB’s electrical systems and keep HDUHB in line with the relevant regulations.

Fixed wiring systems cover any electrical infrastructure which delivers electrical power from the supply to any equipment on site. The tests involved in generating the EICR are numerous and include:

- Inspecting the condition and suitability of earthing and bonding

- The serviceability of existing equipment such as sockets, light fittings, and switches

- Establishing the wiring system in place and the current condition of the wiring

- Detailing any instances of wear and tear and potential deterioration in existing electrical systems

HDUHB is looking to award a Contract for electrical testing services for specific properties within the Carmarthenshire, Ceredigion, and Pembrokeshire areas. The contract will be awarded to a single provider on a lot-by-lot basis with the highest scoring bidders being awarded the individual lots.

The contract will be awarded via three (3) lots on a geographical basis. The three (3) lots will be;

- Lot 1 – Carmarthenshire

- Lot 2 – Pembrokeshire

- Lot 3 - Ceredigion

II.1.5) Estimated total value

Value excluding VAT: £425,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Carmarthenshire

Lot No

1

II.2.2) Additional CPV code(s)

• 71314100 - Electrical services

II.2.3) Place of performance

NUTS codes

• UKL1 - West Wales and the Valleys

II.2.4) Description of the procurement

- Prince Philip Hospital (SA14 8QF)

- Glangwili General Hospital (SA31 2AF)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

The contract will be renewed at the end of its terms subject to funding being available.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

For additional information, please contact lewis.wells2 [at] wales.nhs.uk

II.2) Description

II.2.1) Title

Pembrokeshire

Lot No

2

II.2.2) Additional CPV code(s)

• 71314100 - Electrical services

II.2.3) Place of performance

NUTS codes

• UKL1 - West Wales and the Valleys

II.2.4) Description of the procurement

- Withybush General Hospital (SA61 2PZ)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £125,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

This contract will be renewed at the end of its term via a re-tendering process subject to funding being available.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Ceredigion

Lot No

3

II.2.2) Additional CPV code(s)

• 71314100 - Electrical services

II.2.3) Place of performance

NUTS codes

• UKL1 - West Wales and the Valleys

II.2.4) Description of the procurement

- Bronglais General Hospital (SY23 1ER)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £125,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

This contract will be renewed at the end of its term via a re-tendering process subject to funding being available.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Five (5) Year Term.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 May 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

22 May 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Further notices will be published when this contract expires.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140784

(WA Ref:140784)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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