Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Manchester City Council

Floor 5 (Mount Street Elevation), Town Hall Extension, Albert Square

Manchester

M60 2LA

Email

procurement [at] manchester.gov.uk

Telephone

+44 1612345000

Country

United Kingdom

NUTS code

UKD3 - Greater Manchester

Internet address(es)

Main address

http://www.manchester.gov.uk

Buyer's address

http://www.manchester.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TC103 - Highways Winter Maintenance – Gritting Contract

Reference number

DN734878

II.1.2) Main CPV code

• 90630000 - Ice-clearing services

II.1.3) Type of contract

Services

II.1.4) Short description

The contract is for the provision of a standby and response service and equipment to spread a measured amount of rock salt or other de-icing materials on roads and footways, or remove snow during winter periods only, to prevent or remove hazard caused by frost, ice, or snow formation, all to the written instruction of the City Council.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £3,300,000

II.2) Description

II.2.2) Additional CPV code(s)

• 34143000 - Winter-maintenance vehicles
• 44113910 - Winter-maintenance materials
• 90620000 - Snow-clearing services

II.2.3) Place of performance

NUTS codes

• UKD3 - Greater Manchester

II.2.4) Description of the procurement

The contract is for the provision of a standby and response service and equipment to spread a measured amount of rock salt or other de-icing materials on roads and footways, or remove snow during winter periods only, to prevent or remove hazard caused by frost, ice, or snow formation, all to the written instruction of the City Council.

The Rock Salt or similar material to be spread will be provided by the City Council. This contract comprises in general terms but is not necessarily limited to the provision of all necessary labour, vehicles, plant, expertise, management and other resources and consumables (except Rock Salt or other material to be laid) to facilitate the complete service, both on ‘stand by’ and by deployment as necessary.

The Contract is intended to enable the provision of winter services, to include the spreading of rock salt and liquid de-icer, along with the clearing of snow from public highways which the Council is the Highway Authority will also request other Third-Party sites which are included within the tender. The Service will involve pre-treatment gritting and de-icing to prevent ice from forming on highway surfaces; post-treatment following the formation of ice and the clearance of snow plus other associated services, either on a predetermined basis along standard routes or on a reactive basis. The Contract does not include civil emergency works caused by heavy snowfalls, provision for which will be made separately.

II.2.5) Award criteria

Quality criterion - Name: Price/Quality/Social Value / Weighting: 100

Price

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the cases listed below

• No tenders or no suitable tenders/requests to participate in response to open procedure
• Extreme urgency brought about by events unforeseeable for the contracting authority

Explanation:

This contract has been awarded under Reg 32 on the grounds of:

"insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with."

Extreme urgency was required due to the necessity to appoint a new supplier and to give the new supplier time to acquire equipment needed for the contract. Carrying out a competitive procedure would not have given a new supplier the time to have equipment in place for the commencement of the service.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-037882

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V. Award of contract

Contract No

TC103 - Highways Winter Maintenance – Gritting Contract

Title

TC103 - Highways Winter Maintenance – Gritting Contract

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

18 March 2024

V.2.2) Information about tenders

Number of tenders received: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Thermal Road Repairs Ltd

Units A&B Lancaster Fields, The Gateway, Crewe

Cheshire

CW1 6FF

Country

United Kingdom

NUTS code

• UKD3 - Greater Manchester

National registration number

09127996

The contractor is an SME

Yes

V.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £3,300,000

Section VI. Complementary information

VI.4) Procedures for review

VI.4.1) Review body

The High Court (England, Wales and Northern Ireland)

The Strand

London

WC2A 2LL

Country

United Kingdom

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