Construction Contract Leads

Section I: Contracting authority/entity

I.1) Name and addresses

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

Email

commercialservices [at] powys.gov.uk

Telephone

+44 01597826000

Country

United Kingdom

NUTS code

UKL24 - Powys

Internet address(es)

Main address

https://www.powys.gov.uk/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Management of operation of a household recycling centre in Welshpool, Powys

II.1.2) Main CPV code

• 90500000 - Refuse and waste related services

II.1.3) Type of contract

Services

II.1.4) Short description

Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC’s, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management.

All five sites are currently managed and operated under contract by Sundorne Products (Welshpool) Limited, t/a Potters Waste Management, and this contract is due to expire on 31st March 2025.

Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from.

As part of the Council’s review of the current operating model for the management and operation of the HRC’s, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot.

Therefore, the Council is intending to award a seven-year contract to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC’s which is planned to be published following completion of this notice.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £4,500,000

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKL24 - Powys

II.2.4) Description of the procurement

Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC’s, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management.

All five sites are currently managed and operated under contract by Sundorne Products (Welshpool) Limited, t/a Potters Waste Management, and this contract is due to expire on 31st March 2025.

Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from.

As part of the Council’s review of the current operating model for the management and operation of the HRC’s, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot.

Therefore, the Council is intending to award a seven-year contract to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC’s which is planned to be published following completion of this notice.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the cases listed below

• The procurement falls outside the scope of application of the regulations

Explanation:

Powys County Council provides five household recycling centres (HRC) within the County of Powys for residents to recycle waste items that are not usually collected as part of the waste and recycling collection service. Of the five HRC’s, four are owned by the Council (Lower Cwmtyrch, Brecon Llandrindod Wells, Newtown) with the fifth HRC (Welshpool) being owned by an external organisation, Sundorne Products (Welshpool) Limited t/a Potters Waste Management.

All five sites are currently managed and operated under contract by Sundorne Products (Welshpool) Limited, t/a Potters Waste Management, and this contract is due to expire on 31st March 2025.

Over several years, the Council has explored the option to establish a Council owned site in the Welshpool area but has been unsuccessful in securing a suitable site in the area to operate a HRC from.

As part of the Council’s review of the current operating model for the management and operation of the HRC’s, the marketplace has been engaged with via a soft market test which, amongst other points, explored the lotting of the contract with feedback from all respondents being that the four Council owned sites should be offered as one lot with the Welshpool HRC being treated as a separate lot.

Therefore, the Council is intending to award a seven-year contract to Sundorne Products (Welshpool) Limited t/a Potters Waste Management, for the management and operation of the Welshpool HRC to reflect the contract term for the contract opportunity for the remaining four HRC’s which is planned to be published following completion of this notice.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-001074

Section V. Award of contract/concession

A contract/lot is awarded: Yes

V.2) Award of contract/concession

V.2.1) Date of conclusion of the contract

1 August 2024

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

Potters Waste Management

Henfaes Lane

Welshpool

SY217BE

Telephone

+44 1938552396

Country

United Kingdom

NUTS code

• UKL24 - Powys

The contractor/concessionaire is an SME

Yes

V.2.4) Information on value of contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: £4,500,000

Section VI. Complementary information

VI.3) Additional information

(WA Ref:140369)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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