Construction Contract Leads
South West
Category Services
Type
No. of Lots 5
Status Active
Published 11th Nov 2024
| Reference | ocds-h6vhtk-04b567 |
| Common Procurement Vocabulary | Cleaning and sanitation services |
| Procurement Method | Open procedure |
| Value | £560,000 |
South West
Category Services
Type
No. of Lots 5
Status Active
Published 11th Nov 2024
| Reference | ocds-h6vhtk-04b567 |
| Common Procurement Vocabulary | Cleaning and sanitation services |
| Procurement Method | Open procedure |
| Value | £560,000 |
Section I: Contracting authority
I.1) Name and addresses
Somerset County Council
County Hall, The crescent
Taunton
TA1 4DY
Contact
David Carpenter
david.carpenter [at] somerset.gov.uk
Country
United Kingdom
NUTS code
UKK23 - Somerset
Internet address(es)
Main address
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning of Communal areas in HRA (Housing) Properties
II.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
II.1.3) Type of contract
Services
II.1.4) Short description
Somerset Council has a need to procure one or more contractors to cover the cleaning of sheltered housing meeting halls, extra care housing facilities , communal areas within flat blocks, and to put in place ad-hoc arrangements in place, for example the removal of graffiti, deep cleaning and disposal of sharps.
The requirement is divided into two workstreams as follows:
Workstream 1 Communal cleaning in meeting halls and extra care schemes (including specification for adhoc deep cleans and other adhoc requirements)
Workstream 2 Cleaning of communal areas in flat blocks (including specification for adhoc deep cleans and other adhoc requirements).
Workstream 1 is being procured under Lot 1 Communal cleaning in meeting halls and extra care schemes (including specification for adhoc deep cleans and other adhoc requirements)
Workstream 2 is being procured under two separate Lots, 2 and 3 as follows:
Lot 2: 50% geographical split of cleaning of communal areas in flat blocks (including specification for adhoc deep cleans and other adhoc requirements). There are sub-Lots 2A and 2B to allow potential bidders to respond to potential service and price options.
The preferred Lot for award is under sub-Lot 2A. Lot 2B will only be considered where there are no proposals under Lot A that meet the minimum standards required.
Lot 3: 50% Geographical split of cleaning of communal areas in flat blocks (including specification for adhoc deep cleans and other adhoc requirements). There are sub-Lots 3A and 3B to allow potential bidders to respond to potential service and price options.
The preferred Lot for award is under sub-Lot 3A. Lot 3B be will only be considered where there are no proposals under Lot A that meet the minimum standards required.
The Council will only award one contract for one sub-Lot for Lot 2 and one sub-Lot for Lot 3. Applicants may bid for one, two or all three Lots and therefore the number of contracts awarded will be between 1 and 3.
II.1.5) Estimated total value
Value excluding VAT: £560,000
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
II.2.1) Title
Cleaning Services - Meeting Halls and Extra Care Schemes
Lot No
1
II.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
II.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
II.2.4) Description of the procurement
Cleaning Services - Meeting Halls and Extra Care Schemes
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £80,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the
new contract.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The contract will contain 2 options to extend by 12 months
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 2A. Cleaning in Communal Areas within Flat Blocks - Area 1
Lot No
lot 2A
II.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
II.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
II.2.4) Description of the procurement
Lot 2A. Cleaning in communal areas in flat blocks - Area 1 (Approximately 50% of blocks). This option is preferred but requires bids to be received within the specified Budget
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £240,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the
new contract.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The contract will contain 2 options to extend by 12 months
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 2B. Cleaning in Communal Areas Within Flat Blocks - Area 1 (
Lot No
2B
II.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
II.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
II.2.4) Description of the procurement
Lot 2B. Cleaning in communal areas in flat blocks - Area 1 (Approximately 50% of blocks). This Lot will only apply if it is not possible to award a contract under Lot 2A
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £280,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the
new contract.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The contract will contain 2 options to extend by 12 months
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 3A. Cleaning in Communal Areas within Flat Blocks - Area 2
Lot No
3A
II.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
II.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
II.2.4) Description of the procurement
Lot 3A. Cleaning in communal areas in flat blocks - Area 2 (Approximately 50% of blocks). This option is preferred but requires bids to be received within the specified Budget
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £240,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the
new contract.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The contract will contain 2 options to extend by 12 months
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 3B. Cleaning in Communal Areas Within Flat Blocks - Area 2
Lot No
3B
II.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
II.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
II.2.4) Description of the procurement
Lot 3B. Cleaning in communal areas in flat blocks - Area 2 (Approximately 50% of blocks). This Lot will only apply if it is not possible to award a contract under Lot 3A
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £280,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
It is expected that this is an ongoing requirement and will be re-procured on the expiry of the
new contract.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The contract will contain 2 options to extend by 12 months
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
11 December 2024
Local time
12:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.7) Conditions for opening of tenders
Date
11 December 2024
Local time
1:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.4) Procedures for review
VI.4.1) Review body
Somerset Council
County Hall, The Crescent
Taunton
TA1 4DY
paul.skuse [at] somerset.gov.uk
Country
United Kingdom