Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

Contact

KerriAnne Ben Ammar

Email

kerri-anne.benammar [at] renfrewshire.gov.uk

Telephone

+44 3003000300

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

http://www.renfrewshire.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

www.publictendersscotland.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Inspection, Testing, Maintenance and Repairs of Passenger Lifts, Stairlifts and Winches – Council Wide

Reference number

RC-CPU-24-145

II.1.2) Main CPV code

• 50750000 - Lift-maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

This procurement procedure is for the appointment of an experienced Contractor to carry out a contract for the Regular Inspection, Servicing, Reactive and Emergency Repairs to Passenger Lifts throughout the Councils estate.

This will be a fully comprehensive maintenance contract and the cost for annual maintenance will include the following:

Regular statutory compliance and maintenance checks.

All necessary repairs and replacement to all portions of lifting equipment.

Maintaining a 24/7 call-out service to meet the response times detailed within the Conditions of Contract.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 42416100 - Lifts
• 42141410 - Winches
• 44115600 - Stairlifts

II.2.3) Place of performance

NUTS codes

• UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Main site or place of performance

Renfrewshire

II.2.4) Description of the procurement

This procurement procedure is for the appointment of an experienced Contractor to carry out a contract for the Regular Inspection, Servicing, Reactive and Emergency Repairs to Passenger Lifts throughout the Councils estate.

This will be a fully comprehensive maintenance contract and the cost for annual maintenance will include the following:

Regular statutory compliance and maintenance checks.

All necessary repairs and replacement to all portions of lifting equipment.

Maintaining a 24/7 call-out service to meet the response times detailed within the Conditions of Contract.

II.2.5) Award criteria

Quality criterion - Name: Quality, Community Benefits, Fair Work First / Weighting: 30%

Price - Weighting: 70%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

This contract will be for an initial Contract Period of 3 years with the Council having at its sole discretion, the option to extend the contract for additional periods of 12 months on two occasions only, up to a maximum Contract Period of 5 years.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations2015.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

It is a requirement of this contract that bidders to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service. The authorisation or membership required for this contract is noted below:

Minimum Standards:

Members of the Lift and Escalator Industry Association (LEIA) and certified to BS OHSAS 18001 (or equivalent) or have a suitable Health and Safety Policy in place.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

This Contract will include performance conditions relation to fair working practices and community benefits.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

17 December 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

17 December 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The recommended tenderer will be required to provide at Request for

Documentation stage the following documents:

Health and Safety Questionnaire and supporting information

S1EqualitiesQuestionnaire

S2EqualitiesDeclaration

S3TenderComplianceCertificate

S4NoCollusionCertificate

S5PromptPaymentCertificate

S9ListofProposedDomesticSubContractors

S14 Destruction of Personal Or Sensitive Information Certificate

Data Processor Agreement

Insurance certificates

BACS Form

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28023. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

The conditions of contract will contain a clause regarding the Consultants responsibility in regards to delivering Community Benefits.

(SC Ref:783439)

VI.4) Procedures for review

VI.4.1) Review body

Please refer to VI.4.3 below

Please refer to VI.4.3 below

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland)

Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in

the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

VI.4.4) Service from which information about the review procedure may be obtained

Court of Sessions

Parliament Square

Edinburgh

EH1 1RQ

Country

United Kingdom

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