Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Bristol City Council

Bristol City Council, P O Box 3176

BRISTOL

BS3 9FS

Contact

Mrs Penny Sharp

Email

penny.sharp [at] bristol.gov.uk

Telephone

+44 1179223379

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.bristol.gov.uk/

Buyer's address

https://www.bristol.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/Procurer/Advert/View?advertId=4363e190-5aa3-ef11-8132-005056b64545&fromAdvertEvent=True

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com

I.4) Type of the contracting authority

Regional or local Agency/Office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

GR/HGW/Defect Response and Emergency Work Term Maintenance Contract 2025

Reference number

DN726859

II.1.2) Main CPV code

• 45233142 - Road-repair works

II.1.3) Type of contract

Works

II.1.4) Short description

The Council wishes to appoint a provider to deliver its Defect Response and Emergency Works Term Maintenance contract. This contract is essential for Highways Maintenance team to deliver statutory duties, including:

- minor maintenance works;

- minor coated macadam patching and pothole reinstatement to carriageways and footways;

- relaying and replacing slabs;

- relaying and replacing kerbs and channels;

- adjusting boxes;

- fixing and adjusting small signs;

- cutting and trimming trees, hedges and shrubs;

- removing obstructions from the highway;

- providing assistance to the emergency services;

- reacting to civil contingencies which may include severe weather events and oil spills;

II.1.5) Estimated total value

Value excluding VAT: £16,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

The contract will be let via open tender, with details of the evaluation criteria contained within the tender documents.

The contract length will be for 8 years, with the option to extend for up to a further 4 years (2 x 24month extensions).

The estimated value is £2million per annum - up to £16million for the initial period and up to £24million if all extensions are exercised.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

Yes

Description of renewals

Option to extend for up to a further 4 years (2 x 24month extensions).

The estimated value is £2million per annum - up to £16million for the initial period and up to £24million if all extensions are exercised.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-030238

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 January 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 January 2025

Local time

12:00pm

Information about authorised persons and opening procedure

The tender will be opened electronically by a member of Bristol City Councils, Procurement

& Contract Management Service

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Bristol Magistrates Court

Bristol

Country

United Kingdom

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