Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Southend City Council

Civic Centre, Victoria Avenue

Southend on Sea

SS2 6ER

Email

procurementops [at] southend.gov.uk

Country

United Kingdom

NUTS code

UKH31 - Southend-on-Sea

Internet address(es)

Main address

http://www.southend.gov.uk/

Buyer's address

http://www.southend.gov.uk/

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Water Treatment Works (Legionella Sampling and Testing) to Public Buildings and Delegated Properties within the City of Southend on Sea

Reference number

DN727860

II.1.2) Main CPV code

• 90733000 - Services related to water pollution

II.1.3) Type of contract

Services

II.1.4) Short description

Southend-on-Sea City Council is seeking to appoint suitably qualified and experienced contractors to undertake regular water hygiene testing (Legionella Control) in accordance with the approved code of practice and guidance for the control of Legionella bacteria in water systems ACOP L8 to public buildings, facilities and delegated sites (including schools and community resource buildings).

This procurement process has been divided into 2 Lots;

Lot 1 – is for the appointment of a qualified and experienced contractor to carry out Risk Assessments, regular water sampling and testing, and treatment and remedial works required to the Council’s public buildings including toilets, parks, ponds and fountains in accordance with the approved code of practice and guidance for the control of Legionella bacteria in water systems ACOP L8. These services will be appointed under a JCT Measured Term Contract 2016 Edition. The Council will be appointing one service provider for this Lot.

Lot 2 – is for the appointment of a qualified and experienced contractor to carry out daily site service visits between 1st March to 31st October and twice weekly between 1st November to 28th February to the outdoor interactive water feature at City Beach Marine Parade in accordance with the PWTAG Code of Practice and the approved code of practice and guidance for the control of Legionella bacteria in water systems ACOP L8. This service will include a 1 hour call out requirement to quickly resolve operational failures. These services will be carried out under a JCT Measured Term Contract 2016 Edition. The Council will be appointing one service provider for this Lot.

The procurement will be conducted electronically via the Council's e-tender facility Pro-Contract https://procontract.due-north.com. Your organisation will need to register on the e-tender system where registration is free of charge. Once you have registered you will need to express an interest in this opportunity (E-Tender Project ID: DN727860), then look at 'My Opportunities' where you will be able to view all the tender documents. Any tender queries in relation to this project must be raised as a clarification request via the messaging portal on the e-tender facility.

II.1.5) Estimated total value

Value excluding VAT: £780,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

II.2.1) Title

Lot No

1

II.2.2) Additional CPV code(s)

• 45232430 - Water-treatment work
• 71600000 - Technical testing, analysis and consultancy services

II.2.3) Place of performance

NUTS codes

• UKH31 - Southend-on-Sea

II.2.4) Description of the procurement

Southend-on-Sea City Council is seeking to appoint suitably qualified and experienced contractors to undertake regular water hygiene testing (Legionella Control) in accordance with the approved code of practice and guidance for the control of Legionella bacteria in water systems ACOP L8 to public buildings, facilities and delegated sites (including schools and community resource buildings).

Lot 1 – is for the appointment of a qualified and experienced contractor to carry out Risk Assessments, regular water sampling and testing, and treatment and remedial works required to the Council’s public buildings including toilets, parks, ponds and fountains in accordance with the approved code of practice and guidance for the control of Legionella bacteria in water systems ACOP L8. These services will be appointed under a JCT Measured Term Contract 2016 Edition. The Council will be appointing one service provider for this Lot.

II.2.5) Award criteria

Quality criterion - Name: Technical Questions / Weighting: 30%

Price - Weighting: 70%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

The duration of this contract is 4 years (until 31st March 2029) with an option to extend for a further 2 years (until 31st March 2031).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN727860.

II.2) Description

II.2.1) Title

Lot No

2

II.2.2) Additional CPV code(s)

• 45232430 - Water-treatment work
• 71600000 - Technical testing, analysis and consultancy services

II.2.3) Place of performance

NUTS codes

• UKH31 - Southend-on-Sea

Main site or place of performance

City Beach Interactive Fountain, Marine Parade, Southend-on-Sea

II.2.4) Description of the procurement

Southend-on-Sea City Council is seeking to appoint suitably qualified and experienced contractors to undertake regular water hygiene testing (Legionella Control) in accordance with the approved code of practice and guidance for the control of Legionella bacteria in water systems ACOP L8 to public buildings, facilities and delegated sites (including schools and community resource buildings).

Lot 2 – is for the appointment of a qualified and experienced contractor to carry out daily site service visits between 1st March to 31st October and twice weekly between 1st November to 28th February to the outdoor interactive water feature at City Beach Marine Parade in accordance with the PWTAG Code of Practice and the approved code of practice and guidance for the control of Legionella bacteria in water systems ACOP L8. This service will include a 1 hour call out requirement to quickly resolve operational failures. These services will be carried out under a JCT Measured Term Contract 2016 Edition. The Council will be appointing one service provider for this Lot.

II.2.5) Award criteria

Quality criterion - Name: Technical Questions / Weighting: 30%

Price - Weighting: 70%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

The duration of this contract is 4 years (until 31st March 2029) with an option to extend for a further 2 years (until 31st March 2031).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN727860

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

17 December 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

17 December 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Services

London

Country

United Kingdom

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