Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Southampton City Council

Civic Centre, Civic Centre Road,

SOUTHAMPTON

SO14 7LY

Contact

Jason Barrett

Email

tendermanagement [at] southampton.gov.uk

Telephone

+44 2380832688

Country

United Kingdom

NUTS code

UKJ32 - Southampton

Internet address(es)

Main address

https://www.southampton.gov.uk

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/Account/Login

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Mechanical Services MTC (Planned Maintenance/Term Servicing, Breakdown & Repair Services)

Reference number

DN2703

II.1.2) Main CPV code

• 50712000 - Repair and maintenance services of mechanical building installations

II.1.3) Type of contract

Services

II.1.4) Short description

The requirement is to establish a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.

Such services shall generally comprise:-

* planned maintenance & term servicing;

* breakdown and repair services (inc emergency call-outs);

* replacements;

to a range of commercial plant and equipment, including:

* commercial boilers (primarily gas, but also oil and biomass);

* heating systems & hot and cold water plant and services;

* ventilation and air conditioning equipment;

* and associated equipment and control systems

including all electrical and builders work associated with these mechanical services.

A more detailed description of the service required is provided within the suite of supporting bidding documents.

II.1.5) Estimated total value

Value excluding VAT: £9,500,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ32 - Southampton

II.2.4) Description of the procurement

The requirement is to establish a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.

Such services shall generally comprise:-

* planned maintenance & term servicing;

* breakdown and repair services (inc emergency call-outs);

* replacements;

to a range of commercial plant and equipment, including:

* commercial boilers (primarily gas, but also oil and biomass);

* heating systems & hot and cold water plant and services;

* ventilation and air conditioning equipment;

* and associated equipment and control systems

including all electrical and builders work associated with these mechanical services.

A more detailed description of the service required is provided within the suite of supporting bidding documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £9,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

The contract shall be for an initial 5 year term followed by a 3-year extension option and a further 2-year extension option (to a maximum of 10 years); all subject to satisfactory performance, retention of competitive rates and a demonstration of fit for purpose.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 January 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 January 2025

Local time

12:15pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Procurement Review Body

London

Country

United Kingdom

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