Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Brockenhurst College

Lyndhurst Road

Brockenhurst

SO42 7ZE

Email

tenders [at] litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

NUTS code

UKJ3 - Hampshire and Isle of Wight

Internet address(es)

Main address

https://www.brock.ac.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://litmustms.co.uk/respond/2QQ4FSF68P

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Brockenhurst College ~ Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Brockenhurst College is a prominent Further Education institution located near the centre of the New Forest in Hampshire.

II.1.5) Estimated total value

Value excluding VAT: £1,939,113.6

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ3 - Hampshire and Isle of Wight

Main site or place of performance

Hampshire and Isle of Wight

II.2.4) Description of the procurement

Brockenhurst College is a prominent Further Education institution located near the centre of the New Forest in Hampshire. It provides a diverse range of educational opportunities for learners, including A Level, vocational, and apprenticeship programs. The college also offers Skills and Training courses for adults, adult leisure and learning opportunities, and two Higher Education programs.

The college serves over 3,000 students aged 16-19 and employs approximately 500 staff members. While the main campus is situated near the picturesque New Forest, Brockenhurst College also has two additional off-site campuses: *The Ultima Academy* in New Milton and *The Marchwood Construction & Marine Technologies Training Centre* in Marchwood. These campuses expand the college’s reach and cater to specific educational needs in their respective fields.

The tender

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for College. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at the College.

The basis and rationale for the client’s requirements is that the successful contractor must ensure the cleaning services at the college is fit for purpose at all times. Additionally, the contractor must be proactive in managing the contract, ensuring that all specifications are met and that the cleaning frequency, as outlined in the tender specification, is adhered to.

The contract being tendered is from 1st August 2025 to 31st July 2028 with an option to extend for up to a further two years at the discretion of the client. The contract will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Contract value: The annual contract value is circa £387,822.72

The value of the new contract is circa £1,163,468.10 (Current annual contract cost, multiplied by 3-year term of the contract)

Other notes:

•Please be advised that this contract will be let on a 3 year + 1+ 1 year’s basis.

•Please be advised that there are no current cleaning staff in the LGPS

•Please be advised that the cleaning service is currently contracted to TSS (Total Support Services)

•Please be advised that the School has a minimum requirement for a contractor’s employers’ liability/ public liability and professional indemnity insurance of £10m

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m

Please see SQ document for more information.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,939,113.6

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 August 2025

End date

31 July 2030

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 January 2025

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

10 February 2025

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Brockenhurst:-School-cleaning-services./2QQ4FSF68P

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/2QQ4FSF68P

GO Reference: GO-2024122-PRO-28729886

VI.4) Procedures for review

VI.4.1) Review body

Brockenhurst College

Lyndhurst Road

Brockenhurst

SO42 7ZE

Country

United Kingdom

• Share
• Share
• Share