Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Capital City College Group

211 Gray's Inn Road, Kings Cross

London

WC1X 8RA

Contact

Anna Manns

Email

anna [at] agmprocurement.com

Country

United Kingdom

NUTS code

UKI - London

Internet address(es)

Main address

https://www.capitalccg.ac.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.in-tendhost.co.uk/educationportal/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.in-tendhost.co.uk/educationportal/aspx/Home

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Outsourced Cleaning Services

Reference number

CLEA_0225

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Capital City College (referred to as CCCG) currently operates two contracts for outsourced cleaning services, both contracts will expire on 31 July 2025 and CCCG are seeking to use this procurement as an opportunity to consolidate expenditure with one supplier for all sites. Proposals are therefore requested for the multisite outsourced cleaning service of a large FE establishment in central London 52 weeks per annum starting 01.08.2025. Please see the Guidance document in the Tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home for further information.

II.1.5) Estimated total value

Value excluding VAT: £12,500,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKI - London

Main site or place of performance

Across all Capital City College group sites - see the Guidance document in the tender pack for further details

II.2.4) Description of the procurement

Outsourced Cleaning Services at all sites 52 weeks per year starting 01.08.25

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 August 2025

End date

31 July 2027

This contract is subject to renewal

Yes

Description of renewals

The proposed contract will operate for an initial two-year term commencing 01 August 2025 with three options to extend in one-year increments (or as agreed between the parties) up to a maximum term ending 31 July 2030 subject to satisfactory performance and an agreement of rates.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please register for free on https://www.in-tendhost.co.uk/educationportal/aspx/Home to access all documents.Registrations to attend teams briefing on 24.02.25 and site visits on 25.02.25 and 04.03.25 must be sent via the correspondence function of In-tend.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please see the Guidance document within the tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please see the Guidance document, Specification and Minimum Cleaning Standards within the tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

17 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31 July 2025

IV.2.7) Conditions for opening of tenders

Date

17 March 2025

Local time

12:00pm

Place

Tenders should be submitted electronically only via https://www.in-tendhost.co.uk/educationportal/aspx/Home. This is a secure, auditable site and the opening procedure will be conducted electronically using the In-tend Education Portal in accordance with CCCG Financial Regulations

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 12 months prior to the end of the contract - this is currently anticipated around Autumn 2029 for a contract start 01.08.30 subject to the utilisation of all available extensions

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please read the Guidance in the tender pack available for download (for free at) https://www.in-tendhost.co.uk/educationportal/aspx/Home

VI.4) Procedures for review

VI.4.1) Review body

Capital City College Group

211 Gray’s Inn Road, King’s Cross

London

WC1X 8RA

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Standstill will apply. This is currently anticipated to take place between 07.05.25 and 18.05.25. Please raise all queries in writing via In-Tend or email Anna [at] agmprocurement.comAll tender’s initiated before the introduction of the new Procurement Act 2023 on 24 February 2025 (including this outsourced cleaning tender) are subject to the Public Contracts Regulations 2015 only. To ensure compliance and best practice this tender process has been designed in accordance with all PCR2015 requirements and CCCG Financial Regulations using an open tender with interviews (if required).

• Share
• Share
• Share