Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Police and Crime Commissioner for Dyfed-Powys

Police Headquarters, PO Box 99, Llangunnor

Carmarthen

SA31 2PF

Email

chris.dier [at] dyfed-powys.police.uk

Telephone

+44 1267226540

Country

United Kingdom

NUTS code

UKL1 - West Wales and the Valleys

Internet address(es)

Main address

http://www.dyfed-powys.police.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/home.html

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/home.html

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Cleaning Services for Dyfed Powys Police

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The Police and Crime Commissioner for Dyfed-Powys would like to invite tenders for the Provision of Cleaning Services via open market tender.

The purpose of this Invitation to Tender (ITT) is to seek proposals from qualified service providers for the provision of comprehensive cleaning services across multiple police sites. The objective is to ensure that all facilities maintain the highest standards of cleanliness and hygiene, contributing to a safe and healthy working environment for police personnel and visitors.

This contract will encompass regular cleaning, as well as specialist deep-cleaning services, across various locations including police stations, administrative offices, and any other associated buildings within the jurisdiction.

By engaging a professional and reliable cleaning service provider, we aim to:

Maintain a consistent level of cleanliness across all sites.

Ensure compliance with health and safety regulations.

Provide a comfortable and sanitary environment for all staff and visitors.

Enhance the operational efficiency and appearance of police facilities.

Further details can be found on the Jaggaer e-sourcing portal.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKL1 - West Wales and the Valleys

Main site or place of performance

Dyfed Powys

II.2.4) Description of the procurement

The Police and Crime Commissioner for Dyfed-Powys would like to invite tenders for the Provision of Cleaning Services via open market tender.

The purpose of this Invitation to Tender (ITT) is to seek proposals from qualified service providers for the provision of comprehensive cleaning services across multiple police sites. The objective is to ensure that all facilities maintain the highest standards of cleanliness and hygiene, contributing to a safe and healthy working environment for police personnel and visitors.

This contract will encompass regular cleaning, as well as specialist deep-cleaning services, across various locations including police stations, administrative offices, and any other associated buildings within the jurisdiction.

By engaging a professional and reliable cleaning service provider, we aim to:

Maintain a consistent level of cleanliness across all sites.

Ensure compliance with health and safety regulations.

Provide a comfortable and sanitary environment for all staff and visitors.

Enhance the operational efficiency and appearance of police facilities.

Further details can be found on the Jaggaer esourcing portal.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 70

Price - Weighting: 30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

27 May 2025

End date

26 May 2029

This contract is subject to renewal

Yes

Description of renewals

Two Additional one year extensions

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Any performance conditions will be listed on the ITT within the esourcing portal

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 March 2025

Local time

11:00am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

19 March 2025

Local time

12:00pm

Place

Electronic opening online via e0sourcing portal.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Cleaning will be an ongoing need for the force and will be re-procured when the current contract expires.

VI.3) Additional information

All additional information can be found on the e-sourcing portal.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147685

(WA Ref:147685)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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