Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Trivallis

Ty Pennant, Mill Street

Pontypridd

CF37 2SW

Contact

Lewis Ford

Email

lewis.ford [at] trivallis.co.uk

Country

United Kingdom

NUTS code

UKL15 - Central Valleys

Internet address(es)

Main address

https://trivallis.co.uk/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0787

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk

I.4) Type of the contracting authority

Other type

Registered Social Landlord (RSL)

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Window Cleaning Programme

Reference number

TRIV2025-PM173

II.1.2) Main CPV code

• 90911300 - Window-cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Trivallis are seeking to appoint an experienced contractor(s) to undertake window cleaning services at Trivallis owned properties, along with all associated services and delivery of wellbeing initiatives.

The associated cleaning elements include, but shall not be limited to;

I. Windows

II. Gutters

III. Glass lifts

IV. Canopies

V. Screens

VI. Partitions

The services will be carried out at properties owned by Trivallis, situated in the geographical areas of Rhondda Cynon Taff, Cardiff Bay and any future areas.

This tender exercise aims to help Trivallis select a minimum of one (1) and a maximum of two (2) suitable partners to carry out the necessary works and services.

The contract will be split into 3 lots, the lotting structure can be found below;

I. Lot 1 – General Needs

II. Lot 2 – Cardiff Bay

III. Lot 3 – Sheltered Schemes

Note that Contractors are eligible to bid on all 3 lots, However, their success may be limited to a maximum of two lots.

We particularly welcome responses from small and medium sized enterprises (SMEs).

II.1.5) Estimated total value

Value excluding VAT: £412,140

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 – General Needs

Lot No

1

II.2.2) Additional CPV code(s)

• 45452000 - Exterior cleaning work for buildings
• 90910000 - Cleaning services
• 90911200 - Building-cleaning services
• 90911100 - Accommodation cleaning services
• 90911300 - Window-cleaning services

II.2.3) Place of performance

NUTS codes

• UKL15 - Central Valleys

II.2.4) Description of the procurement

Trivallis are seeking to appoint an experienced contractor(s) to undertake window cleaning services at Trivallis owned properties, along with all associated services and delivery of wellbeing initiatives.

The associated cleaning elements include, but shall not be limited to;

I. Windows

II. Gutters

III. Glass lifts

IV. Canopies

V. Screens

VI. Partitions

The services will be carried out at properties owned by Trivallis, situated in the geographical areas of Rhondda Cynon Taff, Cardiff Bay and any future areas.

This tender exercise aims to help Trivallis select a minimum of one (1) and a maximum of two (2) suitable partners to carry out the necessary works and services.

Lot 1 – General Needs

Note that Contractors are eligible to bid on all 3 lots, However, their success may be limited to a maximum of two lots.

We particularly welcome responses from small and medium sized enterprises (SMEs).

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 - Cardiff Bay

Lot No

2

II.2.2) Additional CPV code(s)

• 45452000 - Exterior cleaning work for buildings
• 90910000 - Cleaning services
• 90911100 - Accommodation cleaning services
• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services

II.2.3) Place of performance

NUTS codes

• UKL15 - Central Valleys

II.2.4) Description of the procurement

Trivallis are seeking to appoint an experienced contractor(s) to undertake window cleaning services at Trivallis owned properties, along with all associated services and delivery of wellbeing initiatives.

The associated cleaning elements include, but shall not be limited to;

I. Windows

II. Gutters

III. Glass lifts

IV. Canopies

V. Screens

VI. Partitions

The services will be carried out at properties owned by Trivallis, situated in the geographical areas of Rhondda Cynon Taff, Cardiff Bay and any future areas.

This tender exercise aims to help Trivallis select a minimum of one (1) and a maximum of two (2) suitable partners to carry out the necessary works and services.

Lot 2 - Cardiff Bay

Note that Contractors are eligible to bid on all 3 lots, However, their success may be limited to a maximum of two lots.

We particularly welcome responses from small and medium sized enterprises (SMEs).

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 3 - Sheltered Schemes

Lot No

3

II.2.2) Additional CPV code(s)

• 45452000 - Exterior cleaning work for buildings
• 90910000 - Cleaning services
• 90911100 - Accommodation cleaning services
• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services

II.2.3) Place of performance

NUTS codes

• UKL15 - Central Valleys

II.2.4) Description of the procurement

Trivallis are seeking to appoint an experienced contractor(s) to undertake window cleaning services at Trivallis owned properties, along with all associated services and delivery of wellbeing initiatives.

The associated cleaning elements include, but shall not be limited to;

I. Windows

II. Gutters

III. Glass lifts

IV. Canopies

V. Screens

VI. Partitions

The services will be carried out at properties owned by Trivallis, situated in the geographical areas of Rhondda Cynon Taff, Cardiff Bay and any future areas.

This tender exercise aims to help Trivallis select a minimum of one (1) and a maximum of two (2) suitable partners to carry out the necessary works and services.

Lot 3 - Sheltered Schemes

Note that Contractors are eligible to bid on all 3 lots, However, their success may be limited to a maximum of two lots.

We particularly welcome responses from small and medium sized enterprises (SMEs).

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per tender documentation

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

14 March 2025

Local time

1:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

14 March 2025

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148002

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Requirement

At Trivallis, our approach to procurement is deeply rooted in the principles of social value and community benefits. We understand the potential for collaborative investments with external stakeholders to make a positive impact on well-being.

To align with the Trivallis commitment to well-being impact and community benefits, we have developed a Wellbeing Impact menu of options (Annex 5 of tender suite).

The wellbeing menu of options is designed to support Trivallis in achieving our goals in delivering well-being impact values, in accordance with the requirements outlined in our business contracts.

As part of the contract delivery, our contracted partners must implement Wellbeing initiatives equivalent to a specified percentage of the contract spend.

As part of our tender process, we invite bidders to choose one or more options from the Wellbeing Impact Menu. These options represent the well-being initiatives that your organisation intends to pursue and accomplish as part of fulfilling the Trivallis contract requirements.

The successful contractor will need to select one (or more) options from the Wellbeing Impact Menu to deliver in the first year of the contract.

This contract has a potential duration of 6 years. For each year of the contract, on the anniversary date, the successful contractor is required to review and choose an option (or options) from the menu to deliver in that specific year once again.

It is crucial to note that failure to select an option will render the tender bid non-compliant, resulting in exclusion from the tender process.

Your response must detail how you propose to meet this requirement

(WA Ref:148002)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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