Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Health Board

Mountainhall Treatment Centre, Bankend Road

Dumfries

DG1 4AP

Contact

Nicoll Milne Asset & Contract Manager

Email

Dean.McLean [at] nhs.scot

Telephone

+44 1387244343

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

www.nhsdg.scot.nhs.uk

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NHSDG Estates & Property-Property Maintenance-Exterior Services Contractor - October 2025 - October 2028

Reference number

NHSDG0062025

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

The Property Maintenance Exterior Services Contractor will be expected to carry out the following specific functions

Gutter cleaning to various properties

Collection and disposal of cigarette ends

Power washing of areas allocated for skips

Power washing areas containing compactors

Sweeping of service yards

Emptying and disposal of rubbish bags to external bins

Power washing of VIE compounds

Cleaning and disinfecting food waste bins

Sweeping clean large flat roofs and clearing drain outlets

Treatment and removal of bird guano

Power washing concrete paths

Clearing leaves from hard standings paths etc

II.1.5) Estimated total value

Value excluding VAT: £300,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Estate Wide

II.2.4) Description of the procurement

See enclosed Scope of Works for detail on procurement criteria

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £300,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

NHSDG intends to invite the 6 bidders achieving the highest scores in the SPD to submit tenders unless two (2) or more bidders score the same sixth (6th) highest score, in which case all such bidders shall be invited to tender.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

See enclosed SPD

Minimum level(s) of standards possibly required

See enclosed SPD

III.1.3) Technical and professional ability

List and brief description of selection criteria

See enclosed SPD

Minimum level(s) of standards possibly required

See enclosed SPD

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

NEC4 Term Services Short Contract June 2017 (with amendments October 2020)

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

26 June 2025

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

17 July 2025

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=799830.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:799830)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=799830

VI.4) Procedures for review

VI.4.1) Review body

Sheriff Court House

Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Royal Instution of Chartered Surveyors

3rd Floor 125, Princvess Street

Edinburgh

EH2 4AD

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

NHS Dumfries & Galloway

Mountainhall Treatment Centre Bankend Road

Dumfries

DG1 4AP

Country

United Kingdom

• Share
• Share
• Share