Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

Contact

Zoe Wilson

Email

zoe.wilson [at] east-ayrshire.gov.uk

Telephone

+44 1563576000

Country

United Kingdom

NUTS code

UKM93 - East Ayrshire and North Ayrshire mainland

Internet address(es)

Main address

http://www.east-ayrshire.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply, Install, Maintain and Repair of Vehicle Activated Signs

Reference number

PS/24/17

II.1.2) Main CPV code

• 34992100 - Illuminated traffic signs

II.1.3) Type of contract

Supplies

II.1.4) Short description

Supply, Installation, Repairs & Maintenance of Electronic Vehicle Activated Signs in East Ayrshire and South Ayrshire

II.1.5) Estimated total value

Value excluding VAT: £850,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 34923000 - Road traffic-control equipment
• 34924000 - Variable message signs
• 50230000 - Repair, maintenance and associated services related to roads and other equipment
• 45316211 - Installation of illuminated road signs

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland
• UKM94 - South Ayrshire

II.2.4) Description of the procurement

East Ayrshire Council is currently inviting tenders from a suitably qualified company to work in close co-operation with the Council and adopt a positive and flexible approach in delivering the supply, installation, repair and maintenance of a variety of electronic vehicle activated signs. The Ayrshire Roads Alliance are responsible for this service within the East and South Ayrshire Council areas. Ayrshire Roads Alliance (ARA) is a shared integrated roads and transportation service established in 2014 and provides the combined roads service for East and South Ayrshire Councils. The Service is delivered with the overall objective of improving the road and transportation service in both Council areas and is led by East Ayrshire Council.

Supply and installation of the signs will be on an as required basis, with a planned maintenance schedule for 280 signs within the East Ayrshire area and 117 signs within the South Ayrshire area; a re-programming schedule for some signs will be required, approximately 164. No guarantees can be given as to the actual quantity of signs that will require to be purchased over the period of the contract.

A call-out repairs service will also be required, together with the Councils direct access to the successful Service Providers database asset management system for record purposes for managing and monitoring, relating to locations, repairs, faults, drawings etc.

The successful supplier must be able to maintain and repair the Councils current inventory of Electronic Vehicle Activated Signs. An inventory of all signs is included within the Pricing Schedule.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £850,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 x 1 year extensions

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

30 June 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

30 June 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: In 3, 4 or 5 years, subject to contract extensions invoked.

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29355. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community Benefits will be included in this tender process as pass/fail criteria.

(SC Ref:799945)

VI.4) Procedures for review

VI.4.1) Review body

Kilmarnock Sheriff Court

St Marnock Street

Kilmarnock

KA1 1ED

Country

United Kingdom

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