Construction Contract Leads

Scope

Description

The successful Supplier will be required to provide cleaning services for Colmers School & Sixth Form College.

The value of the current contract is approximately £162K per annum.

Colmers School & Sixth Form College is a large secondary school within Birmingham and is situated on the Rubery / Longbridge border. The current pupil roll is currently stable at capacity and is anticipated to continue to be so.

Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to this will need to be detailed along with examples of where this has been undertaken within similar contracts recently.

The contract will commence on 1 April 2027 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost monthly, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client’s requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are always worked, and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.

Please see PSQ Document for more information.

For more information about this opportunity, please visit the eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-cleaning-services./D2VBG6T42H

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/D2VBG6T42H

Total value (estimated)

• £810,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 1 April 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

3+2

Please see PSQ Document for more information.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKG31 - Birmingham

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

22 May 2026, 12:00pm

Submission type

Tenders

Tender submission deadline

22 May 2026, 12:00pm

Submission address and any special instructions

https://litmustms.co.uk/respond/D2VBG6T42H

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

26 October 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Please see PSQ Document for more information.

Contracting authority

Colmers School & Sixth Form College

• Public Procurement Organisation Number: PGVN-9141-QWXX

Colmers School & Sixth Form College, Bristol Road South, Rednal

Birmingham

B45 9NY

United Kingdom

Contact name: Neil Cook

Telephone: 01276 673896

Email: tenders [at] litmuspartnership.co.uk

Region: UKG31 - Birmingham

Organisation type: Public authority - sub-central government

• Share
• Share
• Share