Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Scope

Description

Each school will require a range of tasks to be completed at different stages of the year. The work includes (please see attached spreadsheet for further details):

• Heating Plant

• Pumps

• Control Systems

• Strainers

• Gas Safety Checks

• Air Conditioning Plant

• Hot Water Calorifiers

• Air Handling Plant

• Extract Fans

• Water Booster Sets

• Door Curtains

• Water Hygeine (Legionella, Coliform, E.Coli)

• Domestic Hot Water Services

• POU Water Heaters

• Cold Water Storage Tanks

• Cold Water Services

• Showers and Spray Taps

• Infrequently Used Outlets

• TMV's

• Domestic Expansion Vessels

• Handriers

The contract should include the provision of water treatment / water hygiene diary, including suitable log sheets to enable to completion of weekly, monthly and quarterly tasks associated with the water treatment tasks completed. The logbook will also include sections for all analytical report sheets, certificates of bacteriological sampling and also clean and chlorination certificates.

Total value (estimated)

• £435,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• Possible extension to 31 August 2031
• 5 years

Description of possible extension:

We would like to review contracts every 3-5 years. If an extension works out financially better for the trust we will consider this. We would be happy to consider additional annual extensions for up to two years.

Options

The right to additional purchases while the contract is valid.

As buildings age other services maybe required during the contract.

Main procurement category

Services

CPV classifications

• 50000000 - Repair and maintenance services

Contract locations

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Tender submission deadline

29 May 2026, 4:00pm

Submission address and any special instructions

Bids should be submitted by email to Shannon Barden; email s.barden [at] pclc.co.uk

Tenders may be submitted electronically

No

Languages that may be used for submission

English

Award decision date (estimated)

30 June 2026

Recurring procurement

Publication date of next tender notice (estimated): 8 April 2029

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Special regime

Concession

Documents

Associated tender documents

School Maintenance Register.xlsx

Invitation to Tender for the provision of Mechanical Servicing.pdf

PCLC Asset Register.xlsx

This is the asset list for all schools. Relevant documents relating to the schools will be attached individually.

[LRA] 2024 Stewards Academy.pdf

Copy of Stewards Lab 3 Commercial Gas Testing and Purging Record2025 (6).pdf

Copy of Stewards Lab 3 Commercial Gas Testing and Purging Record2025.pdf

Copy of Stewards Lab 4 Commercial Gas Testing and Purging Record 2025.pdf

Copy of Stewards Lab 5 Commercial Gas Testing and Purging Record2025.pdf

Copy of Stewards Lab 6 Commercial Gas Testing and Purging Record 2025.pdf

Copy of Stewards Lab 7 Commercial Gas Testing and Purging Record 2025.pdf

Copy of Stewards Lab 8 Commercial Gas Testing and Purging Record 2025.pdf

Copy of Stewards lab 9 Commercial Gas Testing and Purging Record 2025.pdf

Copy of Stewards Prep room 3 Commercial Gas Testing and Purging Record 2025.pdf

Copy of Stewards Prep room1 Commercial Gas Testing and Purging Record 2025.pdf

J051654_Stewards Academy_Clean Disinfection Water Tanks - Silver Peroxide_2026_02_20.pdf

J051655_Stewards Academy_Shower & Spray Nozzle Cleaning_2026_02_20.pdf

J051656_Stewards Academy_Calorifier Blow Down_2026_02_20.pdf

J051658_Stewards Academy_Microbiological & Legionella Sampling - Collabit Original_2026_02_20.pdf

Lab 1 2025.pdf

Lab 2 2025.pdf

Legionella Info.pdf

Legionella Risk Assessment Report - Downs Primary School - March 2025.pdf

Operation & Maintenance Manual - The Downs Primary School 2026.pdf

passmores academy fgas log (1).pdf

Primec Ltd - Reports_Certificates J051657_Stewards Academy_TMV Service Inspection_2026_02_20.pdf.eml

Stewards Academy - Sports Centre [LRA] 2024.pdf

Stewards Academy AC Service 1-4.pdf

Stewards Academy AC Service 2-4.pdf

Stewards Academy AC Service 3-4.pdf

Stewards Academy AC Service 4-4.pdf

stewards Main boiler room Commercial Servicing Commissioning Record 2026.pdf

stwards Main boiler room water heater Commercial Servicing Commissioning Record 2026.pdf

stwards pool boiler room Commercial Servicing Commissioning Record 2026.pdf

Toilet Flush and Tap Run.docx

Water system schematic.pdf

Contracting authority

THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY

• Companies House: 07736246
• Public Procurement Organisation Number: PVPZ-5271-QXYZ

Passmores Academy

Harlow

CM18 6JH

United Kingdom

Contact name: Ben Ford

Telephone: 01279217810

Email: s.barden [at] pclc.co.uk

Region: UKH35 - West Essex

Organisation type: Public authority - sub-central government

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