Construction Contract Leads

Scope

Reference

NSC-0267-24

Description

North Somerset Council (NSC) are looking to appoint a single supply contractor to deliver electrical related property compliance testing and inspection across the North Somerset estate. This contract opportunity is a new 3-year contract from 1st April 2027 (with the option to extend by 1 year). This will be a JCT Measured Term Contract 2024. NSC are looking for a contractor with relevant experience of providing a similar service across a comparable variety of properties, such as nurseries, libraries, offices, leisure centres etc. Services required include, among others • Door Access Systems • Portable Appliance Testing • Emergency Alarm Systems • Fire Alarm Systems • Uninterruptible Power Supplies (UPS) • Electrical Installation Condition Reports (EICR) Full details of the scope are included in the tender pack. This contract opportunity is for the testing and inspection only – remedial works are not included. Please note the procurement route being used is a 2 stage Competitive Flexible Procedure. Stage 1 is Open and includes scored conditions of participation questions which will be used to shortlist suppliers. The 5 highest scoring Assessed responses will be invited to tender in stage 2. Further details can be found in the tender pack.

Total value (estimated)

• £940,000 excluding VAT
• £1,128,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2031
• 4 years

Description of possible extension:

Possible 1 year extension

Main procurement category

Services

CPV classifications

• 71630000 - Technical inspection and testing services

Contract locations

• UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire

Participation

Legal and financial capacity conditions of participation

Full details set out in the 'READ FIRST Invitation to Tender - Information and Instructions_Electrical Compliance' document.

Technical ability conditions of participation

Full details set out in the 'READ FIRST Invitation to Tender - Information and Instructions_Electrical Compliance' document.

Case study's demonstrating technical suitability for the contract through operational, administrative & communications experience of similar contracts required.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

15 May 2026, 1:00pm

Submission type

Requests to participate

Deadline for requests to participate

29 May 2026, 1:00pm

Submission address and any special instructions

Tenders must be submitted electronically via the https://www.supplyingthesouthwest.org.uk/ Portal.

The Portal reference is DN814490.

All tendering instructions are provided in the tender pack.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

5 suppliers

Selection criteria:

Full details set out in the 'READ FIRST Invitation to Tender - Information and Instructions_Electrical Compliance' document.

A conditions of participation stage with scored questions will be used.

Award decision date (estimated)

2 November 2026

Award criteria

Other information

Payment terms

Full details set out in the 'READ FIRST Invitation to Tender - Information and Instructions_Electrical Compliance' document and the tender pack.

Description of risks to contract performance

Full details set out in the 'READ FIRST Invitation to Tender - Information and Instructions_Electrical Compliance' document and the tender pack.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

STAGE 1 - Conditions of Participation

The Council intends to reduce the number of participating Suppliers (down selection), as per section 20(4)(a) of the Act following the Intermediate Assessment in Stage 1:

• The maximum number of Suppliers that will be invited to Stage 2 is five (5).

• The down selection will be determined by the highest scoring Assessed Tender(s) from the Intermediate Assessment.

• The Council reserves the right to award the Contract at the end of Stage 1.

All suppliers are required to complete and submit the following documents:

• Volume 1 - Core Supplier Information

• Volume 2 - Conditions of Participation Submission

Please note that any additional details provided in Stage 1 (Conditions of Participation), unless expressly requested by the council, will be disregarded and not assessed.

STAGE 2 – Invitation to Tender

Stage 2 will include the Final Assessment of Tenders to determine the Most Advantageous Tender.

• Should a Supplier withdraw or be removed from the procurement process after being invited to Stage 2 - the Council reserves the right (but shall not be obliged) to invite the next highest scoring Assessed Tender from Stage 1.

• The Council reserves the right to update the tender documents, following Stage 1, however the Award Criteria shall remain the same for the Final Assessment.

Shortlisted suppliers will also required to complete and submit the following documents by the stage 2 deadline:

• Volume 3 - Declarations and Certificates

• Volume 4 - Quality Submission

• Volume 5 - Price Submission

• Volume 6 - Social Value Submission

• Electrical Compliance Pricing Schedule (in Appendix 4 – Pricing Schedule)

Contracting authority

North Somerset Council

• Public Procurement Organisation Number: PVVX-9588-WCMV

Town Hall

Weston-super-Mare

BS23 1UJ

United Kingdom

Contact name: Laura Cochrane

Telephone: +44 193442742

Email: laura.cochrane [at] n-somerset.gov.uk

Website: http://www.n-somerset.gov.uk/

Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire

Organisation type: Public authority - sub-central government

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