Construction Contract Leads

Scope

Reference

ITT541

Description

Tender for manged solution for materials supply for the in-house DLO team and wider Departments.

Total value (estimated)

• £8,320,000 excluding VAT
• £9,984,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 14 May 2027 to 13 May 2032
• Possible extension to 13 May 2037
• 10 years

Description of possible extension:

Two possible extension available:

- First extension for 3 years,

- Second extension for 2 years.

Main procurement category

Goods

Contract locations

• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKJ - South East (England)
• UKK - South West (England)

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Responsive Repairs Van Stock and Specials

Description

For the supply of Responsive Van Stocks, Core Range Items and Special Materials across all regions.

Lot value (estimated)

• £4,500,000 excluding VAT
• £5,400,000 including VAT

CPV classifications

• 44115000 - Building fittings

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Electrical, Heating and Boilers

Description

For the supply of Electrical, Heating and Gas Van Stocks, Special Materials and Boilers

Lot value (estimated)

• £1,900,000 excluding VAT
• £2,280,000 including VAT

CPV classifications

• 31680000 - Electrical supplies and accessories
• 44115220 - Heating materials
• 44621200 - Boilers

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Hire and Tools

Description

For the supply of Hire Items and DLO Power Tools

Lot value (estimated)

• £220,000 excluding VAT
• £264,000 including VAT

CPV classifications

• 42600000 - Machine tools
• 43830000 - Power tools

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 4. Planned and Voids

Description

For the supply of Kitchen and Bathroom Materials and Voids Core Range

Lot value (estimated)

• £1,700,000 excluding VAT
• £2,040,000 including VAT

CPV classifications

• 44115800 - Building internal fittings

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Submission

Enquiry deadline

18 September 2026, 5:00pm

Submission type

Tenders

Tender submission deadline

30 September 2026, 12:00pm

Submission address and any special instructions

All submissions to be received through our InTend Portal - https://in-tendhost.co.uk/greensquare

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

15 December 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 April 2032

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Stage 1: Invitation to Submit a Tender

1. Stage 1 commenced with the issuing of a Tender Notice and the publication of this document(s).

2. Tenders must be submitted in accordance with the Procurement Timetable and instructions set out in this document and any additional information provided.

3. A Procurement Specific Questionnaire (PSQ) has been included on Intend, all Suppliers are required to complete and return in accordance with the Procurement Timetable and instructions within this document.

4. Following the deadline for submission of initial tenders, The Authority will also undertake a review of the completed PSQ with reference to any information held on the Central Digital Platform (CDP). Responses to any Conditions of Participation will be assessed in accordance with the selection process and any selection criteria as set out in the Tender Notice, PSQ and described in this document. Following the assessment of these responses any issues identified will be communicated to the relevant suppliers.

5. Suppliers should note that the Authority reserves the right to re-assess any response to the PSQ, in light of any new relevant information that comes to the Authority's attention. Please refer to the 'Supplier eligibility' provisions in Appendix A: Procurement Terms and Conditions.

6. After the deadline for submission of initial tenders, the Authority will consider, in respect of each Supplier that submitted a tender, whether the Supplier or any related persons within its corporate group, associated persons relied on to meet the Conditions of Participation, or proposed sub-contractors, are excluded or excludable Suppliers and will consider whether to disregard the tender submitted in accordance with its obligations under the Act. If the Supplier is an excluded or excludable Supplier only by virtue of an associated person or proposed sub-contractor, the Authority will notify the Supplier of its intention to disregard its tender and provide the Supplier with reasonable opportunity to replace the associated person or sub-contractor. If as a consequence of this process the Authority disregards a tender from an excluded or excludable Supplier or is aware of an associated person or sub-contractor having been replaced, it will give notice of this fact within 30 days of its decision to the Procurement Review Unit (PRU).

7. The Authority will conduct an assessment of all tenders in order to identify the Supplier which has submitted the most advantageous tender (MAT) in accordance with the assessment methodology and Award Criteria set out in the Tender Notice and described in this document. In carrying out this assessment, the Authority will disregard any tender from a Supplier that does not satisfy the Conditions of Participation. The Authority may also disregard a tender:

a. from a Supplier that is not a United Kingdom Supplier or a treaty state Supplier or that intends to sub-contract the performance of all or part of the Contract to a Supplier that is not a United Kingdom Supplier or a treaty state Supplier; or

b. if the tender breaches a procedural requirement set out in the Tender Notice or associated tender documents; or

c. if the tender offers a price that the Authority considers to be abnormally low for the performance of the Contract. Where the Authority considers that a price offered by a Supplier in its tender is abnormally low, the Authority will notify the Supplier and give the Supplier reasonable opportunity to demonstrate that it will be able to perform the contract for the price offered. The Authority will only disregard the tender if the Supplier cannot satisfactorily demonstrate that it will be able to perform the Contract for the price offered.

8. The Authority will assess tenders submission in accordance with the assessment process and Award Criteria set out in the Tender Notice and described in this document. The assessment process will identify which Suppliers are to be selected to participate in the Presentation stage as set out in Stage 2.

9. Once the assessment of initial tenders has concluded, Suppliers will be notified in writing whether they have successfully been invited to Stage 2. The Authority intends to shortlist a maximum of 3 Suppliers per lot to participate in the Presentation stage (dependent on % scores received). Any Suppliers not invited to participate in Stage 2 will be provided with reasons in writing to explain why they have not been successful.

Stage 2: Invitation to Presentation

1. Stage 2 will commence with the issuing of a letter inviting Suppliers that have successfully passed Stage 1, and based on the criteria outlined in Appendix B, to attend one (1) or more Presentation meetings.

2. The letter will also provide details of any new information made available to Suppliers at this stage in the Procurement.

3. The letter will also describe how the Presentation will be conducted, including the location and dates for the relevant meetings, as well as the attendee arrangements.

4. Stage 2 will conclude with the issuing of letters to all participating Suppliers confirming the closure of Presentation.

5. Once the assessment has concluded, the Authority will provide an assessment summary to all Suppliers that submitted final tenders to:

a. inform them whether they have been successful in being awarded the Contract.

b. provide an explanation of the assessment of the Supplier's tender against the relevant Award Criteria, in accordance with the requirements of the Act.

c. where different to the Supplier concerned, provide information in respect of the most advantageous tender submitted, including details of the assessment of this tender against the relevant Award Criteria and the Supplier's name.

6. Once the assessment summaries have been provided to the Suppliers that submitted final tenders, the Authority will also publish a Contract Award Notice on the CDP to commence the mandatory standstill period.

7. Subject to completion of the mandatory standstill period, Stage 2 will end with the Authority entering into the Contract with the preferred Supplier and publication of a Contract Details Notice on the CDP (within 30 days of the date on which the Contract is entered into). Where appropriate, a copy of the Contract may also be published on the CDP.

Documents

Associated tender documents

https://in-tendhost.co.uk/greensquare

Opportunity is ITT 541

Contracting authority

GREENSQUAREACCORD LIMITED

• Companies House: RS027052
• Public Procurement Organisation Number: PPDT-5615-BGVM

Second Floor, 10 Brindleyplace

Birmingham

B1 2JB

United Kingdom

Email: procurement [at] greensquareaccord.co.uk

Website: http://www.greensquareaccord.co.uk

Region: UKG31 - Birmingham

Organisation type: Public authority - sub-central government

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