Construction Contract Leads

Scope

Reference

3511

Description

Imperial War Museums (IWM) is inviting Potential Providers to participate in the Procurement Specific Questionnaire (PSQ) stage for an Exhibitions Build Framework. The framework is intended to establish a panel of suitably experienced exhibition build contractors who can deliver high-quality, safe, reliable and cost-effective exhibition works across IWM’s estate. Potential Providers shortlisted following the PSQ stage will be invited to submit a full tender response.

The framework will be divided into two Lots, based on the anticipated value and scale of individual projects:

•Projects valued at under £200,000 (Lot 1)

•Projects valued at over £200,000 (Lot 2)

Potential Providers may bid for one or both Lots, subject to demonstrating that they have the appropriate capacity, capability, technical expertise and experience to deliver the relevant services. Each lot will be evaluated and awarded separately.

At this stage, IWM is undertaking the Procurement Specific Questionnaire (PSQ) stage only. Tender documents will be issued to shortlisted Potential Providers in accordance with the procurement timetable published alongside the PSQ document.

IWM is advertising a three-year framework agreement, with the option to extend by a further one-year period. Please note that the advertised value of each Lot anticipates that IWM will choose to use the extension.

Access Code: 3GC8GAUTZN

For more information about this opportunity, please visit the eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Museum-exhibition-services./3GC8GAUTZN

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3GC8GAUTZN

Commercial tool

Establishes a framework

Total value (estimated)

• £3,000,000 excluding VAT
• £3,600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 March 2027 to 28 February 2030
• Possible extension to 28 February 2031
• 4 years

Description of possible extension:

Extensions will be offered at the Client's discretion.

Main procurement category

Works

CPV classifications

• 92521100 - Museum-exhibition services
• 45212310 - Construction work for buildings relating to exhibitions
• 45212313 - Museum construction work
• 39154000 - Exhibition equipment

Contract locations

• UKJ - South East (England)
• UK - United Kingdom
• UKD - North West (England)

Lot 1. Projects valued at under £200,000

Description

Lot 1 will cover exhibition build services for projects with an anticipated value of under £200,000. Services are expected to include the fabrication, construction, installation, modification, refurbishment and removal of exhibition elements, together with associated project planning, technical coordination, health and safety management, programme management and site delivery requirements, and may occasionally include acting as Principal Contractor under CDM Regulations. This may include, but is not limited to, setworks, display cases, plinths, graphics, scenic finishes, props, replicas, AV housings, minor electrical and data cabling coordination, demolition of existing exhibition structures and redecoration of gallery spaces. Providers appointed to this Lot should be capable of delivering smaller-scale or discrete exhibition works efficiently, safely and to an appropriate museum-quality standard.

Lot value (estimated)

• £1,000,000 excluding VAT
• £1,200,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Projects valued at over £200,000

Description

Lot 2 will cover exhibition build services for projects with an anticipated value of over £200,000. Services are expected to include the delivery of more complex, higher-value exhibition build projects, including full exhibition construction, fabrication, installation, coordination of specialist trades, technical development, build programming, construction drawings, site management, health and safety compliance and, where required, acting as Principal Contractor under CDM Regulations. This may include, but is not limited to, setworks, display cases, graphics, scenic and specialist finishes, props, replicas, metal fabrication, AV housings, electrical and data cabling coordination, enabling works, demolition of previous exhibition structures and redecoration of gallery spaces. Providers appointed to this Lot should be able to manage larger, more complex programmes of work, coordinate multiple stakeholders and subcontractors, and deliver to the standards required within a public museum environment.

Lot value (estimated)

• £2,000,000 excluding VAT
• £2,400,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

a) Mini Competition

b) Direct Award

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

Lot 1. Projects valued at under £200,000

Lot 2. Projects valued at over £200,000

If awarded the contract, Potential Providers must ensure that they hold the required insurances before any work can be undertaken:

• Employers' Liability Insurance of not less than £10 million for any one occurrence;

• Public Liability Insurance of not less than £20 million for any one occurrence;

• Professional Indemnity Insurance of not less than £5 million for any one occurrence;

• Any other insurance required under the Contract or applicable law.

Particular suitability

Lot 1. Projects valued at under £200,000

Lot 2. Projects valued at over £200,000

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

16 September 2026, 11:59pm

Submission type

Tenders

Tender submission deadline

23 September 2026, 12:00pm

Submission address and any special instructions

https://www.delta-esourcing.com/respond/3GC8GAUTZN

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

12 February 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Stage One: Procurement Specific Questionnaire

Stage Two: Tender Bid Evaluation

Contracting authority

Imperial War Museums

• Public Procurement Organisation Number: PHRL-5691-LLXM

IWM London, Lambeth Road

London

SE1 6HZ

United Kingdom

Telephone: 0207 416 5000

Email: erowberry [at] iwm.org.uk

Region: UKI44 - Lewisham and Southwark

Organisation type: Public authority - central government

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