Construction Contract Leads

Scope

Reference

009540

Description

Newcastle City Council seeks to identify a suitable partner to manufacture, supply, install, maintain, and remove 58 chalets of various sizes to serve the Christmas Market in the busy thriving city centre of Newcastle.

Total value (estimated)

• £104,000 excluding VAT
• £124,800 including VAT

Below the relevant threshold

Contract dates (estimated)

• 1 October 2026 to 30 September 2027
• Possible extension to 31 December 2027
• 1 year, 3 months

Description of possible extension:

The end date of the contract is 30 September 2027 and includes the Christmas Market for the Christmas period of 2026. The contract extension period is from 01 October 2027 for 3 months to facilitate the Christmas Market during the Christmas period of 2027.

Main procurement category

Goods

CPV classifications

• 44211100 - Modular and portable buildings
• 44211110 - Cabins

Contract locations

• UKC22 - Tyneside

Participation

This procurement is reserved for

• UK suppliers
• Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

8 September 2026, 5:00pm

Tender submission deadline

14 September 2026, 12:00pm

Submission address and any special instructions

Please refer to www.open-uk.org

Project # OPEN20261319

Tenders may be submitted electronically

Yes

Award criteria

Tenders will be evaluated on the basis of the Most Economically Advantageous Tender (MEAT). Responses will be assessed against the award criteria and weightings detailed in the Invitation to Tender.

Each submission will be evaluated by a panel of assessors, who will score responses based on the extent to which they demonstrate the ability to meet the Council's requirements. Scores will be awarded in accordance with the published scoring methodology.

The evaluation will take into account both quality and price, with the contract being awarded to the bidder achieving the highest overall score following completion of the evaluation process.

The Council reserves the right to seek clarification on any aspect of a tender submission where appropriate.

Procedure

Procedure type

Below threshold - open competition

Contracting authority

Newcastle City Council

• Public Procurement Organisation Number: PBHM-6848-TWYG

Civic Centre

Newcastle Upon Tyne

NE1 8QH

United Kingdom

Email: corporate.procurement.team [at] newcastle.gov.uk

Website: https://www.newcastle.gov.uk/

Region: UKC22 - Tyneside

Organisation type: Public authority - sub-central government

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