Construction Contract Leads

Section I: Contracting entity

I.1) Name and addresses

Caledonian Sleeper Limited

Basement and Ground Floor Premises, 1-5 Union Street

Inverness

IV1 1PP

Contact

KAREN MARY ROGERS

Email

procurement [at] caledoniansleeper.scot

Telephone

+44 3300600500

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

www.sleeper.scot

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30648

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.6) Main activity

Railway services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Operations and Engineering Services Framework

Reference number

CPT-061

II.1.2) Main CPV code

• 71336000 - Engineering support services

II.1.3) Type of contract

Services

II.1.4) Short description

Caledonian Sleeper Limited (CSL) is seeking to establish a multi-supplier Operational Support Engineering Framework to provide a compliant, agile and cost-effective route for the procurement of reactive, planned and minor engineering and operational support services required across CSL operations.

II.1.5) Estimated total value

Value excluding VAT: £800,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Any lots may be combined

II.2) Description

II.2.1) Title

MECHANICAL AND GENERAL ENGINEERING

Lot No

1

II.2.2) Additional CPV code(s)

• 71336000 - Engineering support services

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

This lot covers mechanical and general engineering support services required to support CSL operations, including:

mechanical fitting and repair

light fabrication

welding, including coded welding where relevant

ancillary equipment repair

temporary mechanical arrangements

repair or modification of non-integrated mechanical systems

basic plant and equipment support where within CSL-controlled scope

non-OEM HVAC mechanical support

metalwork, brackets, supports and local fabricated solutions

mechanical support to temporary operational fixes

II.2.5) Award criteria

Quality criterion - Name: Scope awareness and control / Weighting: 20

Quality criterion - Name: Technical Capability / Weighting: 20

Quality criterion - Name: Temporary Solutions / Weighting: 20

Quality criterion - Name: Interface Management / Weighting: 20

Quality criterion - Name: Mobilisation and Delivery / Weighting: 20

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Exclusions Specific to Lot 1

rolling stock mechanical systems covered under TSSSA

depot mechanical systems owned by Alstom or site owner

safety-critical traction, brake or other OEM systems

II.2) Description

II.2.1) Title

ELECTRICAL AND CONTROLS

Lot No

2

II.2.2) Additional CPV code(s)

• 45315100 - Electrical engineering installation works

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

This lot covers electrical and controls support services, including:

low voltage electrical works

temporary electrical arrangements

non-integrated lighting systems

control panel works on non-OEM assets

fault finding on approved systems

cable routing and connection for temporary arrangements

temporary power distribution arrangements

minor electrical support to CSL-controlled ancillary assets

non-integrated controls support

local system modifications outside OEM scope

II.2.5) Award criteria

Quality criterion - Name: Scope Awareness and Control / Weighting: 20

Quality criterion - Name: Electrical Capability / Weighting: 20

Quality criterion - Name: Electrical Safety / Weighting: 20

Quality criterion - Name: Temporary Electrical Solutions / Weighting: 20

Quality criterion - Name: Fault Response / Weighting: 20

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Exclusions Specific to Lot 2:

OEM-controlled rolling stock electrical systems

depot fixed electrical infrastructure

HV systems unless expressly stated and properly authorised

works already within Alstom or CAF responsibility

II.2) Description

II.2.1) Title

PLUMBING AND WELFARE

Lot No

3

II.2.2) Additional CPV code(s)

• 45330000 - Plumbing and sanitary works

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

This lot covers plumbing and welfare-related operational support, including:

plumbing repairs to CSL-controlled systems

minor drainage support

leak response

welfare facility supports where within CSL commissioning authority

temporary water arrangements

repair or replacement of localised pipework or fittings in approved scope

response to water ingress or similar operational issues

temporary welfare service continuity arrangements

hygiene related support associated with welfare systems

II.2.5) Award criteria

Quality criterion - Name: Scope Awareness and Control / Weighting: 20

Quality criterion - Name: Service Capability / Weighting: 20

Quality criterion - Name: Incident Response / Weighting: 20

Quality criterion - Name: Compliance / Weighting: 20

Quality criterion - Name: Temporary Continuity Arrangements / Weighting: 20

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Exclusions Specific to Lot 3:

depot-wide plumbing infrastructure owned by site owner

integrated train plumbing systems under TSSSA

major building services works

II.2) Description

II.2.1) Title

SPECIALIST ENGINEERING SERVICES

Lot No

4

II.2.2) Additional CPV code(s)

• 71336000 - Engineering support services

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

This lot covers specialist support services, including:

non-destructive testing

specialist inspections

corrosion treatment or assessment

temporary works design

engineering assessment services

lifting support and related specialist advice

specialist technical investigations

reporting and assurance support on defined interventions

specialist measurement and testing services

local engineering assurance where required

II.2.5) Award criteria

Quality criterion - Name: Scope Awareness and Control / Weighting: 20

Quality criterion - Name: Specialist Capability / Weighting: 20

Quality criterion - Name: Technical Assurance / Weighting: 20

Quality criterion - Name: Operational Integration / Weighting: 20

Quality criterion - Name: Reporting / Weighting: 20

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Exclusions Specific to Lot 5:

OEM certification work beyond supplier competence or authority

services reserved to another contract or statutory body

services requiring a separate regulated procurement due to value or strategic nature

II.2) Description

II.2.1) Title

DIGITAL AND DATA SUPPORT

Lot No

5

II.2.2) Additional CPV code(s)

• 72300000 - Data services

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

This lot covers digital and data support services, including:

data extraction from approved sources

data cleansing and transformation

creation of structured datasets

support to predictive maintenance initiatives

support to condition monitoring initiatives

support to third party analytics providers engaged by CSL

set up of non-integrated monitoring devices or sensors

dashboard or reporting support directly related to operational use cases

data handling support linked to engineering or operational investigations

technical support to improve data usability for CSL decision making

II.2.5) Award criteria

Quality criterion - Name: Scope Awareness and Control / Weighting: 20

Quality criterion - Name: Data and Digital Capability / Weighting: 20

Quality criterion - Name: Systems Boundary Management / Weighting: 20

Quality criterion - Name: Use Case Delivery / Weighting: 20

Quality criterion - Name: Data Security and Confidentiality / Weighting: 20

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Exclusions Specific to Lot 6:

unauthorised access to OEM restricted systems

modification of CAF or Alstom systems without approval

large-scale software development or enterprise platforms not suited to this Framework

II.2) Description

II.2.1) Title

EMERGENCY RESPONSE SERVICES

Lot No

6

II.2.2) Additional CPV code(s)

• 33180000 - Functional support

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

This lot covers emergency response and incident support services, including:

24/7 call-out support

urgent operational interventions

rapid deployment to stabilise or mitigate service-affecting issues

emergency temporary works

immediate support to restore operational continuity

urgent attendance for fault investigation outside restricted scope

emergency logistics and mobilisation

provision of on-call resources to support operational continuity

urgent support to containment, isolation or temporary workaround activity

II.2.5) Award criteria

Quality criterion - Name: Scope Awareness and Control / Weighting: 20

Quality criterion - Name: 24/7 Capability / Weighting: 20

Quality criterion - Name: Incident Management / Weighting: 20

Quality criterion - Name: Mobilisation / Weighting: 20

Quality criterion - Name: Reporting and Lessons Learned / Weighting: 20

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Exclusions Specific to Lot 6:

emergency works falling wholly within CAF or Alstom contractual responsibility

blue light or statutory emergency services functions

uncontrolled instruction of works without CSL authorisation

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 25

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

5 October 2026

Local time

4:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

5 October 2026

Local time

4:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=841190.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:841190)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=841190

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriffs office

Glasgow

Country

United Kingdom

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