Construction Contract Leads

Scope

Reference

BF1085

Description

Bedfordshire Fire and Rescue Authority is inviting suitable qualified organisations to bid for a modern, fit for purpose self-managed cloud-based Fuel Monitoring System.

Bedfordshire Fire and Rescue Authority operate six (6) sites with bunkered diesel vehicle fuel stations, three of which contain dual tanks. The sites are located within the county of Bedfordshire: Fire Headquarters Kempston (2 tanks / 1 dispenser), Bedford Fire Station (2 tanks / 2 dispensers), Stopsley Fire Station (1 tank / 1 dispenser), Luton Fire Station (2 tanks / 2 dispensers), Leighton Buzzard Fire Station (1 tank / 1 dispenser) and Dunstable Fire Station (1 tank / 1 dispenser).

The objectives are to:

• Provide real-time monitoring of six bunkered fuel site and eight fuel dispensers

• Enable full auditability of fuel usage

• Reduce human error in recording and reporting as a result of manual processes

• Provide accessible management information across the organisation

• Support automated fuel reordering and monitoring

• Enable all BFRS vehicles to access bunkered fuel with appropriate recording mechanisms

• Improve overall fleet fuel management, including non-bunkered fuel users

The high level requirements include but are not limited to:-

• Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling station.

• The information gathered at each fuelling station will be cloud based and be accessed from PCs at BFRA Headquarters Workshops for analysis.

• The Fuel Monitoring System must provide relevant monitoring information.

• The Fuel Monitoring should, where technically possible, be compatible with the existing High/Low level alarms.

• The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle.

Total value (estimated)

• £50,000 excluding VAT
• £60,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 8 February 2027 to 7 February 2030
• 3 years

Main procurement category

Goods

CPV classifications

• 42122180 - Fuel pumps
• 42124211 - Parts of fuel pumps
• 63712600 - Vehicle refuelling services

Contract locations

• UKH24 - Bedford
• UKH25 - Central Bedfordshire
• UKH21 - Luton

Submission

Enquiry deadline

8 October 2026, 5:00pm

Tender submission deadline

15 October 2026, 5:00pm

Submission address and any special instructions

https://sell2.in-tend.co.uk/blpd/home

Tenders may be submitted electronically

Yes

Award criteria

Quality 60% and Price 40%

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

https://sell2.in-tend.co.uk/blpd/home

Contracting authority

Bedfordshire Fire & Rescue Authority

• Public Procurement Organisation Number: PJVV-9479-XBQX

92 Southfields Road

Bedford

MK42 7NR

United Kingdom

Contact name: Procurement Team

Email: procurement [at] bedsfire.gov.uk

Region: UKH24 - Bedford

Organisation type: Public authority - sub-central government

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