Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

Email

jack.hunter [at] east-ayrshire.gov.uk

Telephone

+44 1563554400

Country

United Kingdom

NUTS code

UKM93 - East Ayrshire and North Ayrshire mainland

Internet address(es)

Main address

http://www.east-ayrshire.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publictendersscotland.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PS-26-151 - Housing Maintenance & Owner Occ Framework (PRJ0013890)

Reference number

PS-26-151

II.1.2) Main CPV code

• 45000000 - Construction work

II.1.3) Type of contract

Works

II.1.4) Short description

East Ayrshire Council have an expansive portfolio of domestic and owner occupied properties. The Council's tenanted properties are maintained primarily by an in-house team. Housing Asset Services require various sub-contractors to support the team in completing both housing related emergency and maintenance works to ensure they are completed within appointment /target dates and thus ensure KPI’s are achieved.

Owner Occupied Properties are currently delivered by sub-contractors and this framework has been developed to ensure this same practice

is continued.

The framework will be split into the following lots:

LOT 1 FLAT ROOFING

LOT 2 PLASTERWORK AND RENDER

LOT 3 GENERAL BUILDER

LOT 4 WET FLOOR SHOWER AREAS

LOT 5 TIMBER AND METAL FENCING

LOT 6 GENERAL ROOFING

LOT 7 ELECTRICAL WORK

LOT 8 JOINERY WORK

LOT 9 GLAZING WORK

LOT 10 BLACKSMITH/METAL WORK

LOT 11 PLUMBING WORK

LOT 12 ENVIRONMENTAL SERVICES

II.1.5) Estimated total value

Value excluding VAT: £4,500,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
12

II.2) Description

II.2.1) Title

Plaster and Render Work

Lot No

2

II.2.2) Additional CPV code(s)

• 45410000 - Plastering work
• 45324000 - Plasterboard works

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Plaster/Render Works - Internal and External

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Builder Work

Lot No

3

II.2.2) Additional CPV code(s)

• 45000000 - Construction work
• 45100000 - Site preparation work
• 45450000 - Other building completion work
• 45400000 - Building completion work
• 45210000 - Building construction work
• 45262520 - Bricklaying work

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 3 - Builder Work

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Wet Floor Shower Areas

Lot No

4

II.2.2) Additional CPV code(s)

• 45332000 - Plumbing and drain-laying work
• 45432100 - Floor laying and covering work

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 4 - Wet Floor Shower Areas

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Timber Fencing & Metal Work

Lot No

5

II.2.2) Additional CPV code(s)

• 45340000 - Fencing, railing and safety equipment installation work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 5 - Timber and Metal Fencing

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

General Roofing Work

Lot No

6

II.2.2) Additional CPV code(s)

• 45260000 - Roof works and other special trade construction works

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 6 - General Roofing Works

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Electrical Work

Lot No

7

II.2.2) Additional CPV code(s)

• 45311100 - Electrical wiring work
• 45311000 - Electrical wiring and fitting work

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Will be re-tendered following expiry of this framework in 4 years

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Joinery Work

Lot No

8

II.2.2) Additional CPV code(s)

• 45420000 - Joinery and carpentry installation work
• 45421000 - Joinery work

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 8 - Joinery Work

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Glazing Work

Lot No

9

II.2.2) Additional CPV code(s)

• 45441000 - Glazing work
• 45440000 - Painting and glazing work

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 9 - Glazing Work

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Blacksmith & Metal Work

Lot No

10

II.2.2) Additional CPV code(s)

• 71550000 - Blacksmith services
• 45262680 - Welding

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 10 - Blacksmith & Metal Work

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Plumbing Work

Lot No

11

II.2.2) Additional CPV code(s)

• 45332000 - Plumbing and drain-laying work

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Lot 11 - Plumbing Work

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Environmental Services

Lot No

12

II.2.2) Additional CPV code(s)

• 71313000 - Environmental engineering consultancy services
• 90700000 - Environmental services

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Will be re-tendered following expiry of this framework in 4 years

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

Will be re-tendered following expiry of this framework in 4 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Flat Roofing Works

Lot No

1

II.2.2) Additional CPV code(s)

• 45260000 - Roof works and other special trade construction works

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

II.2.4) Description of the procurement

Flat Roofing Works

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2026

End date

29 March 2030

This contract is subject to renewal

Yes

Description of renewals

This framework will be retendered upon its expiry

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

QUALITY MANAGEMENT REQUIREMENTS - PLEASE REFER TO ITT FOR FULL DETAILS

1.The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN

ISO 9001 (or equivalent),

HEALTH AND SAFETY REQUIREMENTS - PLEASE REFER TO ITT FOR FULL DETAILS

1.The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS

OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related

scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

ENVIRONMENTAL REQUIREMENTS - PLEASE REFER TO ITT FOR FULL DETAILS

1.The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or

equivalent) or a valid EMAS (or equivalent) certificate.

III.1.2) Economic and financial standing

List and brief description of selection criteria

Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer.

The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd. using the

Company Registration number supplied by the Tenderer.

Minimum level(s) of standards possibly required

Any Tenderer who does not meet the minimum threshold of a Credit Score of 30

out of 100 will have their submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Credit Score between 30 and 50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it

deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.

Risk or Credit reports from other agencies will not be considered.

It is the Tenderers responsibility to ensure that all information held by Creditsafe Business Solutions Ltd is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe Business Solutions Ltd scores are accurate by the due submission date.

III.1.3) Technical and professional ability

List and brief description of selection criteria

TECHNICAL AND PROFESSIONAL ABILITY - PLEASE REFER TO ITT FOR FULL DETAILS

The Council will require Tenderers to provide relevant examples and/or references that demonstrate that they have a sufficient level of experience in order to perform the Contract. Tenderers may also be requested to provide evidence of their technical and professional ability, such as their skills, efficiency and reliability.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

There are a suite of Key Performance Indicators which will apply to this framework. Please refer to ITT for full details.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 30

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

29 September 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

30 September 2026

Local time

12:00pm

Place

PCS-T

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: This framework will be subject to a re-tender process in 4 years.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32561. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community benefit requirements are defined in the Procurement Reform (Scotland) Act 2014 as a contractual requirement imposed by a contracting authority relating to:

training and recruitment

availability of sub-contracting opportunities

or which is otherwise intended to improve the economic, social or environmental wellbeing of the authority’s area in a way additional to the main purpose of the contract in which the requirement is included.

Community benefits have contributed to a range of national and local outcomes relating to employability, skills and tackling inequalities by focusing on under-represented groups. The Act aims to achieve the maximum use of these requirements in public procurement.

(SC Ref:840197)

VI.4) Procedures for review

VI.4.1) Review body

Kilmarnock Sheriff Court

Sheriff Court House, St Marnock's Square

Kilmarnock

KA1 1EA

Telephone

+44 1563550024

Country

United Kingdom

Internet address

https://www.scotcourts.gov.uk

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