Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

Contact

Kevin Milliken

Email

kevin.milliken [at] renfrewshire.gov.uk

Telephone

+44 3003000300

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

http://www.renfrewshire.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictenderscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Net Zero - Retrofit Works (Externals) - Design and Build

Reference number

RC-CPU-25-009

II.1.2) Main CPV code

• 45260000 - Roof works and other special trade construction works

II.1.3) Type of contract

Works

II.1.4) Short description

This Contract is for the Design, Build and Delivery of retrofit external works to existing wholly owned and mixed-tenure residential properties throughout Renfrewshire. The primary objective is to enhance the energy efficiency and thermal performance of the housing stock.

For the initial contract term of 2 years, the Council will provide the design information, using the designs submitted by ECD Architects who were contracted to provide this service. The appointed Contractor will be responsible for the supply and installation of the works only during the initial term. From the commencement of the first extension period, responsibility will transfer to the Contractor, who will undertake both the design and build elements for the remainder of the Contract.

II.1.5) Estimated total value

Value excluding VAT: £135,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45320000 - Insulation work
• 45210000 - Building construction work
• 45260000 - Roof works and other special trade construction works

II.2.3) Place of performance

NUTS codes

• UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Main site or place of performance

Renfrewshire

II.2.4) Description of the procurement

This procurement is for the appointment of a Design and Build Contractor for the delivery of retrofit external works to existing wholly owned and mixed tenure residential properties throughout Renfrewshire. The primary objective is to enhance the energy efficiency and thermal performance of the housing stock to achieve Net Zero/ Low Energy standards in Scotland.

Work will be issued via Task Order.

The Council is conducting the procurement process in accordance with The Public Contracts (Scotland) Regulations 2015, Regulation 29 the Restricted Procedure and Renfrewshire Council’s Standing Orders Relating to Contracts.

The purpose of this document is to invite suitable Candidates to submit a Request to Participate (RTP) in the procurement process for the Net Zero -Retrofit Works (Externals) – Design and Build and to provide information and instructions for completing the RTP including:

- General information about the project,

- An overview of the procurement procedure being utilised and instructions for completing and submitting the RTP,

- A statement of requirements which identifies the work required under the Contract

- Background and guidance on the completion of the Single Procurement Document Scotland (SPD)

- A statement of minimum requirements that each Candidate must meet to be selected to tender the criteria and rules to be applied to reduce the number of Candidates to be invited to tender.

This requirement is for a single contractor for Design and Build. It is anticipated that the Contract recommendation will be presented to the Finance, Resources and Customer Services Policy Board on 11th February 2027. The date of this board will be confirmed within the Invitation to Tender (Stage 2).

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

This Contract is subject to renewal if the extension periods are not utilised or if the overall Contract Period expires, a new Contract Notice would be published on Public Contracts Scotland.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

The Council intends to limit the number of otherwise qualified Candidates invited to tender to a minimum of five (5) and a maximum of five (5) i.e. a total of five (5) Candidates. The Council however reserves the right to invite more or less than 5 Candidates to tender where the Council considers this is necessary to ensure sufficient competition and equal treatment of Candidates, or in the event that any Candidate progresses from the Qualification Envelope and the final Technical Envelope score is within 1% of the fifth ranked score). Candidates may apply for selection to tender by submitting a Request to Participate in accordance with the instruction provided herein.

4C.1.A - Technical and Professional Ability - 25.00%

4C.1.B - Design and Build Contracting - 20.00%

4C.1.C - Working on large scale contracts - 15.00%

4C.1.D - Volume of Works - 15.00%

4C.1.E - Quality Control - 20.00%

4C.1.F - Passive House Planning Package (PHPP) - 5.00%

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please refer to the Invitation to Participate Document.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

This Contract includes performance conditions on Community Benefits, Fair Work First and Key Performance Indicators.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2026/S 000-069067

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

5 October 2026

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

19 October 2026

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 22 April 2027

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: A future PIN or Contract Notice will be issued for any future procurement.

VI.3) Additional information

The Recommended Tenderer will be required to provide at Request for Documentation Stage the following documents:

S1 Equalities Questionnaire

S2 Equalities Declaration

S5 Prompt Payment Certificate

S6 Waste Carrier

S9 List of Proposed Sub-Contractors

S10 Parent Company Guarantee

Consortium Guarantee

Main Contractor Collateral Warranty

Sub-Contractor Collateral Warranty

The successful tenderer will be required to consult with the council’s property insurers (risk engineering team), at the early design stage of the project.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 32513. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

There are mechanisms within the Terms and Conditions

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

There is a Community Benefit Clause included in the Contract

(SC Ref:840707)

VI.4) Procedures for review

VI.4.1) Review body

Please refer to VI.4.3 below

UK

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Please refer to VI.4.3 below

UK

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

An economic operator that suffers or risk suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

VI.4.4) Service from which information about the review procedure may be obtained

Court of Session

Parliament Square

Edinburgh

EH1 1RQ

Country

United Kingdom

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