Construction Contract Leads

Section I: Contracting entity

I.1) Name and addresses

Shetland Islands Council (Utilities)

8 North Ness Business Park

Lerwick

ZE1 0LZ

Contact

Graeme MacDonald

Email

contract.admin [at] shetland.gov.uk

Telephone

+44 1595744595

Country

United Kingdom

NUTS code

UKM66 - Shetland Islands

Internet address(es)

Main address

http://www.shetland.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA27103

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.6) Main activity

Port-related activities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Marine Electrical and Mechanical Services

Reference number

I/06/26

II.1.2) Main CPV code

• 71334000 - Mechanical and electrical engineering services

II.1.3) Type of contract

Services

II.1.4) Short description

The scope of the procurement is the provision of Marine Electrical and Mechanical Services at Sullom Voe Terminal, Shetland including the crude oil loading jetties, and across the Council’s ports, harbours, ferry terminals, vessels and marine infrastructure.

The successful Contractor must be capable of operating within high-hazard operational environments and complying with site-specific control measures, including permit-to-work and access control systems. A 24-hour, 365-day emergency call-out service is an essential requirement.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

II.2.3) Place of performance

NUTS codes

• UKM66 - Shetland Islands

Main site or place of performance

Shetland Islands and as required by the Contracting Authority.

II.2.4) Description of the procurement

The type of arrangement is a Single Supplier Framework Agreement for the Provision of Marine Electrical and Mechanical Services.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Options for up to an additional four 12 month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

Full financial statements (not filing accounts) for the last 3 financial years available; if no accounts are available (eg new company) then a bank reference is required. Where accounts are not in English, the Tenderer must provide certified extracts in the English language;

A current bank reference which supports that the company could currently support an annual contract value of at least 150,000 GBP per annum; or

A credit rating check report to support a minimum annual value of 150,000 GBP; or

An average minimum general turnover of 100,000 GBP for the last 3 financial years available; or

A minimum general turnover of 100,000 GBP for the last financial year available; or

A minimum general turnover of 100,000 GBP for the current financial year by supporting verifiable evidence such as an extract from the company's finance and accounting software;

Evidence of current Employers and Public Liability Insurances to a minimum of 10,000,000 GBP and 5,000,000 GBP respectively;

Evidence of Professional Indemnity Insurance with a minimum limit of indemnity of 2,000,000 GBP.

III.1.3) Technical and professional ability

List and brief description of selection criteria

1. Bidders must have had experience providing marine, electrical and mechanical services in both an oil and gas environment and harbour areas within the last 5 years; (must submit 2 case studies, 500 words each);

2. Bidders must ensure that they can support 24 hours a day, 7 days a week, 365 days per year, oncall service with an electrical engineer available to attend site within 2 hours and perform the function of isolating authority within the Sullom Voe Terminal permit system. This person must be of suitable experience and knowledge to maintain required systems; (Confirmation Statement).

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 October 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

22 October 2026

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 8 years

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please note that it is an essential requirement of the procurement process that Tenderers fully complete and submit a satisfactory Single Procurement Document (SPD) (Scotland) and satisfy all requirements specified or referred to in the Contract Notice.

The Council is not and shall not be under any obligation to award a contract and shall be at liberty to abandon the procurement exercise at any time including any time after submission and evaluation of Tenders.

The Contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.

GBP means Great British Pounds.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=825166.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:825166)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=825166

VI.4) Procedures for review

VI.4.1) Review body

Lerwick Sheriff Court

King Erik Street

Lerwick, Shetland

ZE1 0HD

Email

lerwick [at] scotcourts.gov.uk

Country

United Kingdom

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