Construction Contract Leads

Scope

Reference

BLC0225

Description

National Framework for Emergency Services Fleet Management Systems for Software As A Service (SAAS)

Commercial tool

Establishes a framework

Total value (estimated)

• £52,730,000 excluding VAT
• £63,276,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 26 February 2027 to 25 February 2032
• 5 years

Main procurement category

Services

CPV classifications

• 48100000 - Industry specific software package
• 50111100 - Vehicle-fleet management services

Contract locations

• UK - United Kingdom

Framework

Maximum number of suppliers

8

Maximum percentage fee charged to suppliers

1%

Further information about fees

1% Levy of total net sales to be paid to BlueLight Commercial for Framework and Customer Management. See Framework Documents for further details.

Justification for framework term over 4 years

The proposed framework term is five (5) years, with call off contracts of up to eight (8) years. This reflects the significant switching costs and complexity associated with fleet data transition, migration, ICT integration, and the cyber assurance and due diligence requirements applicable to national SaaS providers.

Framework operation description

Mini Competition & Direct Award. See tender documents for details.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

UK Public Sector - BlueLight Commercial Customers / Members

UK Police, Fire, Rescue Contracting Authorities and those who fall under one or more categories, including statutory successors:

Police, Fire, Rescue, Crime Commissioners, Mayors Office

and Local Authorities - England, Wales, Northern Ireland

The College of Policing, Royal Gibraltar Police, Sovereign Base Areas Police (Cyprus), Civil Nuclear Constabulary, British Transport Police, Police Service of Northern Ireland,.

Ministry of Justice, Home Office, Border Force, Department of Work & Pensions, Foreign Commonwealth & Development Office, Department Business & Trade, Department for Environment Food & Rural Affairs, including their associated agencies and non-departmental public bodies

NHS Bodies as defined in Section 275 of the NHS Act 20026 including NHS Trusts, Ambulance Trusts,

Local Authorities in England, Wales & Northern Ireland

Combined Authorities

Participation

Legal and financial capacity conditions of participation

BlueLight Commercial are using a Supplier Financial Risk Assessment Tool (SFRA) to assess financial capacity. The tool is based on the standard methodology used as standard by the Government Commercial Function (in their Financial Viability Risk Assessment Tool). The assessment will also apply to any other person or entity relied on to meet the conditions of participation relating to financial capacity, or to act as a guarantor, where relevant. Bidders must complete and return the SFRA as part of their submission.

The ratios considered are:

1 Turnover Ratio

2 Operating Margin %

3 Free Cash Flow to Net Debt %

4 Net Debt to EBITDA Ratio

5 Interest Paid Cover Ratio

6 Acid Ratio/Quick Ratio

7 Group Exposure %

Each ratio with be assessed and a total % financial appraisal score will be calculated to determine whether the Bidder's submission is high, medium or low risk.

An estimated individual annual local Contracting Authority value will form part of the consideration. See ITT Documents for further Information.

Technical ability conditions of participation

Bidders are required to hold the following organisational qualifications and / or standards, or equivalent: ISO27001 certification - Information Security Standard. Examples of equivalents may be national variants of ISO/IEC 27001 (e.g. JIS Q 27001) or by ISAE 3402 (International Standard on Assurance Engagements 3402,

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

7 October 2026, 5:00pm

Submission type

Tenders

Tender submission deadline

12 October 2026, 5:00pm

Submission address and any special instructions

https://atamis-7459.my.site.com/s/Welcome

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

7 January 2027

Recurring procurement

Publication date of next tender notice (estimated): 1 September 2031

Award criteria

Other information

Description of risks to contract performance

Data Handling & Compliance, Business Continuity, Cyber Threat / Attack, Business Transition, Configuration and Customer Mobilisation, Data Migration, Data Integration & Exploitation. Workflow Management.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Competitive Flexible 2 stage process, Stage 1 Tender Stage PSQ & ITT. Stage 2 Software Demonstration

Justification for not publishing a preliminary market engagement notice

UK2 Preliminary Market Engagement Notice 2025/S 000-080367

Contracting authority

BlueLight Commercial Limited

• Companies House: 12517649
• Public Procurement Organisation Number: PHNR-1637-NVGV

Lower Ground 5-8 The Sanctuary

London

SW1P 3JS

United Kingdom

Contact name: Jason Croft

Email: nationalict [at] bluelight.police.uk

Website: https://atamis-7459.my.site.com/s/Welcome

Region: UKI32 - Westminster

Organisation type: Public authority - sub-central government

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