Construction Contract Leads

Scope

Description

Educo Consultancy & Facilities Management are completing a two-stage competitive tendering procedure for the cleaning services on behalf of the Hampton Academies Trust in Peterborough, Cambridgeshire.

The Trust have included the following 6 schools within this tender process:

Hampton College, Hampton College 6th Form, Hampton College Primary, Hampton Gardens School, Hampton Lakes Primary and Great Haddon Primary School

Educo are seeking sufficiently experienced contract cleaning companies to formally express their interest and engage in the Tendering process, by completing and submitting the required responses to key sections within this document.

SCHOOL INFORMATION

Weeks Cleaning:

Each school is required to be cleaned over 39 weeks including Inset Days.

Deep Cleaning:

Each School will require a minimum of between 15 and 25 days deep cleans depending on the size of the school.

Staff Structure & pensions – Anonymised TUPE data will be uploaded in stage 2.

The Contractors will be expected to complete their own evaluation of the spaces when the site visit is arranged during the second stage of this tender process, and it will be their responsibility to generate sufficient information to respond to the tender requirements.

CONTRACT LENGTH

The contract term will be for three years at each School and will start on the 26th of March 2027 through to the 25th of March 2030

There will be an opportunity to extend each contract by a further one year plus one year dependent on satisfactory completion of the contract term and achievement of agreed KPI’s.

Total value (estimated)

• £2,217,575 excluding VAT
• £2,661,090 including VAT

Above the relevant threshold

Contract dates (estimated)

• 26 March 2027 to 25 March 2030
• Possible extension to 25 March 2032
• 5 years

Description of possible extension:

There will be an opportunity to extend each contract by a further one year plus one year dependent on satisfactory completion of the contract term and achievement of agreed KPI’s.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKH11 - Peterborough

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

8 October 2026, 5:00pm

Submission type

Tenders

Tender submission deadline

15 October 2026, 12:00pm

Submission address and any special instructions

https://www.mytenders.co.uk/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

5 February 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

EXPRESSION OF INTEREST

The 1st Stage of this tender is to assess the most appropriate Contractors from their expression of interest applied and on information and responses provided and submitted on the mytenders portal as requested in the Selection Questionnaire attached to this tender. Please see Section 4.0 for requirements for submission.

The highest scoring 4 - 5 bidders will be invited to progress to Stage 2

FINANCIAL & OPERATIONAL PROPOSAL STAGE

The 2nd Stage will comprise of:

• Initial on-line Briefing session to outline key requirements, expand on completing forms of tender and answer any questions relating to the ITT & Specification.

• Site visits to the School(s).

• Submission by Tenderers of their Forms of Tender outlining their financial proposal and responses to Technical Questions within the ITT that describe the operational support to the teams on site, and the Schools

• Submissions will be evaluated with the highest scoring being shortlisted.

• The shortlist of 3 Tenderers will be asked to present to representatives of the Trust and the Schools and Educo.

Justification for not publishing a preliminary market engagement notice

this is the first stage of a two stage process

Documents

Associated tender documents

https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652792

Selection Questionnaire

https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652793

example agreement

Contracting authority

Educo

• Public Procurement Organisation Number: PPVP-3991-WRNY

West Walk Building

Leicester

LE1 7LT

United Kingdom

Email: emma [at] educo.co.uk

Website: http://www.educo.co.uk

Region: UKF21 - Leicester

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

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