Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Revised Tender Submission deadline date. Doc 1 and Doc 4 have been amended to reflect the revised procurement timeline and return date.

Scope

Reference

DN828631

Description

Newark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification.

The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements.

The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets.

Further information about the work requirements can be obtained in the tender documentation within this tender pack.

Contract Term and Duration

The contract commencement date is: 1st April 2027.

The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.

Contract Terms

The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a.

Contract Value

The total contract value for this procurement is £7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation.

Procurement Procedure

Open procedure in accordance with Procurement Act 2023.

Additional Information

This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at:

http://wellandprocurement.org.uk/

Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: https://www.eastmidstenders.org/

Project ID: DN828631

Total value (estimated)

• £7,400,000 excluding VAT
• £8,880,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2031
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business

requirements.

Please note: that extension options are not in any way guaranteed.

Main procurement category

Works

CPV classifications

• 45300000 - Building installation work
• 50700000 - Repair and maintenance services of building installations
• 65200000 - Gas distribution and related services

Contract locations

• UKF1 - Derbyshire and Nottinghamshire

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

23 October 2026, 12:00pm

Tender submission deadline

30 October 2026, 12:00pm

Submission address and any special instructions

https://www.eastmidstenders.org/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

7 December 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

https://www.eastmidstenders.org/

Home page of procurement portal where tender documents are available

Contracting authority

Newark And Sherwood District Council

• Public Procurement Organisation Number: PPXR-3259-QCMJ

Castle House, Great North Road

Newark

NG24 1BY

United Kingdom

Email: wellandprocurement [at] melton.gov.uk

Region: UKF15 - North Nottinghamshire

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Welland Procurement

Summary of their role in this procurement: Buyer

• Public Procurement Organisation Number: PVMQ-1845-NYPP

Parkside

Melton Mowbray

LE13 1GH

United Kingdom

Email: wellandprocurement [at] melton.gov.uk

Region: UKF22 - Leicestershire CC and Rutland

Contact organisation

Contact Welland Procurement for any enquiries.

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