Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

Contact

Raji Purba

Email

raji.purba [at] glasgow.gov.uk

Telephone

+44 1412879077

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

www.glasgow.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publictendersscotland.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Recovery & Relocation Services for Vehicle and Plant Equipment

Reference number

GCC006281CPU

II.1.2) Main CPV code

• 50118200 - Breakdown and recovery services for commercial vehicles

II.1.3) Type of contract

Services

II.1.4) Short description

The Provision of Recovery & Relocation Services for vehicle and plant equipment.

II.1.5) Estimated total value

Value excluding VAT: £3,666,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50118100 - Breakdown and recovery services for cars
• 50118200 - Breakdown and recovery services for commercial vehicles
• 50118300 - Breakdown and recovery services for buses
• 50118400 - Breakdown and recovery services for motor vehicles
• 50118500 - Breakdown and recovery services for motorcycles
• 34144220 - Breakdown vehicles

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

II.2.4) Description of the procurement

Council requires recovery and relocation services for vehicles up to 44 tonnes for the provision of a 24 hours, 365 days per year recovery and relocation services as summarised below:

>Recovery service to include but not limited to:

all vehicles and plant equipment currently in the Council family’s fleet.

>Relocation Services to include but not limited to:

*Privately owned vehicles ahead of council related works,

*Privately owned vehicles ahead of council related events,

*Privately owned vehicles which are illegally parked.

The council has deemed the following /areas where the Relocation services will be required.

*Street to Street Uplifting – uplift from one street to another nearby street (please note that this service will be required for both events and other areas of the business and may involve multiple vehicles to be relocated.

*Street to Council premises/depots or another location

*Street to Service Provider premises

*Council premises/depot/multi storey car parks/other to another specified location

Bidders must provide copies of valid certification demonstrating compliance with the following minimum requirements:

Institute of Vehicle Recovery (IVR) Accreditation or equivalent ;

and

PAS 43 – Safe Working of Vehicle Breakdown and Recovery Operators Certification or equivalent

II.2.5) Award criteria

Quality criterion - Name: Fair Work First / Weighting: 5

Quality criterion - Name: Service Delivery / Weighting: 30

Quality criterion - Name: Fleet / Weighting: 5

Quality criterion - Name: Electric Vehicles / Weighting: 5

Quality criterion - Name: Training / Weighting: 5

Quality criterion - Name: Sustainability / Weighting: 5

Price - Weighting: 45

II.2.6) Estimated value

Value excluding VAT: £3,666,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Subject to Council's future demands, 12 months prior to the expiry of this framework, the Council may consider commencing a new tender process

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

Insurance

Glasgow City Council’s Insurance Requirements are:

The Bidder shall take out and maintain, throughout the period of the Framework, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of any one event and unlimited in the period.

The Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one event and unlimited in the period.

The Bidder shall maintain motor insurance in accordance with the requirements of the Road Traffic Act 1988 and any other applicable legislation. Where required, the Bidder shall maintain Motor Trade Road Risks cover sufficient for the recovery, transportation and movement of vehicles and plant in connection with the delivery of the Framework.

The Bidder shall maintain insurance covering loss of or damage to any vehicle, plant item or third-party asset while in the bidder’s possession, custody or control, including during recovery, transportation, relocation, loading, unloading and storage operations. The level of indemnity shall be sufficient to cover the maximum foreseeable value of vehicles and plant equipment handled under the contract.

The policies may be stand-alone or a combined Motor Trade policy

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Minimum level(s) of standards possibly required

Financial Check

In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:-

There is a minimum financial requirement that affects trading performance and balance sheet strength.

Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House

Trading Performance

An overall positive outcome on pre-tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio Pre-Tax Profit/Turnover

Balance Sheet strength

Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities

Companies that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three year profitability requirement to be verified

Bidders should have no outstanding issues, with regard to statutory filing requirements with Companies House.

Bidders who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Bidders who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.

Bidders who are subsequently appointed to the Framework shall, during the lifetime of the Framework Agreement, inform the Council immediately of any material changes to the information provided in their submission in relation to economic and financial standing. The Council notes Regulation 60(9) and 60(11) of the Public Contracts (Scotland) Regulations 2015 and reserves the right to refuse to award a contract following a mini-competition should the Bidder no longer meet the requirements set out in this SPD.

Any Bidder that fails to achieve or exceed the criteria as stated above will be excluded at this stage.

Insurance

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As referenced in Document One - Invitation to Tender and Document Two - Terms & Conditions

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2022/S 003-191010

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 October 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

22 October 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: October 2030

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

For SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; Bidders should hold the relevant certificates for Quality Assurance Schemes and Environmental Management Standards . If Bidders do not hold the relevant certificates, they will be required to respond to supporting questions.

Bidders must complete Document Five – Health and Safety Questionnaire and submit it with the tender submission (Only questionnaires of the preferred bidders will have the health and safety aspect evaluated.

Freedom of Information Act

Information on the FOI Act is contained in Appendix A of the ITT. Bidders must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information).

Tenderers Amendments

Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer.

Prompt Payment

The successful Service Providers shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful Service Provider shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any.

Non Collusion

Bidders will be required to complete the Non Collusion certificate.

Insurance Mandate

All successful Service Providers will be required to sign an Insurance Mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within the attachments area within the PCS Tender portal and are reference Document Two

Additional information pertaining to this contract notice is contained in the Invitation to Tender Document One.

Bidders must ensure they read all the attachments available in the attachment area in line with this contract notice.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 65491. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

COMMUNITY BENEFITS POINTS AND THRESHOLDS:

420 points, community benefits points will be triggered once the spend reaches the undernoted threshold: -

Community Benefit Points Offered - Reaching spend threshold of 500k GBP - 120 points

Community Benefit Points Offered - Reaching spend threshold between 501k GBP to up to 1M GBP– Additional 180 points

Community Benefit Points Offered - Reaching spend threshold 3 - over 1M GBP – Additional 120 points.

Bidders are required to offer the minimum CB points as detailed above for each lot they are bidding for within this framework agreement as a mandatory requirement.

Bidders must confirm that they will meet these obligations in full by completing the relevant areas within the Community Benefits Menu and Methodlogy. Only Bidders who provide the desired points and provide completed menu and methodlogy will progress.

(SC Ref:841705)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court and Justice of the Peace Court

PO BOX 23 1 Carlton Place

Glasgow

G5 9DA

Email

glasgow [at] scotcourts.gov.uk

Country

United Kingdom

Internet address

www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of;

or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further

clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

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