Construction Contract Leads

Scope

Reference

CfT_6343516

Description

The Supplier shall provide to the University routine servicing on each piece of High Voltage (HV) equipment in accordance with the latest version of the British Standards BS6626:2010, IEE Electrical Maintenance document and the Manufacturer’s Maintenance Schedule.

The Supplier shall provide the following services:

• Carry out inspection, testing and remedial repairs necessary as a result of both the planned maintenance servicing and break downs.

• Call outs of all equipment forming part of the HV equipment to maintain a fully functional system at all times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University), except for vandalism, accidental damage or misuse.

• Emergency call-out facility and training to University appointed personnel to assist with diagnosis of power failures prior to the emergency call-out procedure being instigated.

• Training for University appointed personnel.

• SAP (Senior Authorised Person) attendances to cover instances where the University intends to renovate or expand its existing Estates and this would have an impact in the existing HV Infrastructure.

Total value (estimated)

• £219,616 excluding VAT
• £263,539 including VAT

Above the relevant threshold

Contract dates (estimated)

• 19 February 2027 to 18 February 2030
• Possible extension to 18 February 2033
• 6 years

Description of possible extension:

Initial term of 3 years with provision to extend for any periods up to and including 36 months.

Options

The right to additional purchases while the contract is valid.

The University reserves the right to change the indicative dates provided in the procurement documentation, and also for the removal and addition of any HV assets from/to the scope of this contract subject to further details being provided by NIE. The University also reserves the right to increase or decrease the frequency of asset overhauls. Such future changes to HV assets and overhaul frequency may change the actual contract price, which may be higher or lower that the prices stated in the Supplier’s Commercial Submission.

ADDITIONAL INFORMATION

In the event that the Contract is terminated prior to expiry of the proposed initial three (3) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 36 months.

Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier's offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University's discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise.

Main procurement category

Services

CPV classifications

• 50000000 - Repair and maintenance services

Contract locations

• UKN - Northern Ireland

Justification for not using lots

The reason for not dividing into lots is uniformity to ensure one service provider is contracted for the provision of services at all campus locations. Awarding one contract should maximise potential economies of scale for the service provider and reduce contract management with multiple contractors.

Submission

Enquiry deadline

14 October 2026, 11:59pm

Tender submission deadline

27 October 2026, 11:59pm

Submission address and any special instructions

https://etendersni.gov.uk

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

27 November 2026

Recurring procurement

Publication date of next tender notice (estimated): 19 February 2031

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Ulster University

• Companies House: RC000726

Finance Office, Cromore Road

Coleraine

BT52 1SA

United Kingdom

Email: procurement_enquiries [at] ulster.ac.uk

Region: UKN0C - Causeway Coast and Glens

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Northern Ireland

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