Construction Contract Leads

Wales

Category Services

Type

No. of Lots 1

Status Active

Published 22nd Sep 2026

Tender Details
Reference	ocds-h6vhtk-077697
Common Procurement Vocabulary	Refuse transport services
Procurement Method	Open procedure
Value	£1,400,000

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Wales

Category Services

Type

No. of Lots 1

Status Active

Published 22nd Sep 2026

Tender Details
Reference	ocds-h6vhtk-077697
Common Procurement Vocabulary	Refuse transport services
Procurement Method	Open procedure
Value	£1,400,000

Changes to notice

This notice has been edited. The previous version is still available.

Amend Price

Scope

Reference

CCBC/WasteHaulage2026

Description

Conwy County Borough Council (the “Authority”) intends to procure a contract for the transportation of waste and recyclable materials from its waste management facilities to designated disposal and recycling sites. The Authority proposes to award a contract for an initial period of five (5) years, with the option to extend for a further two (2) years, to the successful supplier(s) (the “Service Provider”).

Total value (estimated)

£1,400,000 excluding VAT
£1,680,000 including VAT

Above the relevant threshold

Contract dates (estimated)

21 January 2027 to 20 January 2032
Possible extension to 20 January 2034
7 years

Description of possible extension:

Option to extend for 2-years

Main procurement category

Services

CPV classifications

90512000 - Refuse transport services

Contract locations

UKL13 - Conwy and Denbighshire

Participation

Legal and financial capacity conditions of participation

Please see Invitation To Tender for the Legal and financial capacity conditions of participation.

Technical ability conditions of participation

Please see Services Specification for Technical ability conditions of participation.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

14 October 2026, 12:00pm

Tender submission deadline

22 October 2026, 12:00pm

Submission address and any special instructions

https://www.sell2wales.gov.wales

Tenders may be submitted electronically

Yes

Languages that may be used for submission

Welsh
English

Award decision date (estimated)

1 January 2027

Recurring procurement

Publication date of next tender notice (estimated): 1 September 2032

Award criteria

Name	Description	Type	Weighting
Price Schedule	9.6 The rates submitted in the Price Schedule shall be deemed to be the full and inclusive consideration for the Services. Unless expressly stated otherwise, the rates shall include all costs, charges... and expenses associated with the delivery of the Services, including but not limited to: • Labour costs, including overtime, standby payments, subsistence, insurance, pensions, accommodation and profit. • Vehicle costs, including acquisition, leasing, fuel, maintenance and related operating costs. • Maintenance and repair of vehicles, plant and equipment. • Establishment charges, administrative costs, overheads, postage, telephone and other communications costs • Small tools, consumables and other miscellaneous equipment. • The administration, supervision and management of subcontractors. • Compliance with all obligations, covenants and requirements set out in the Conditions of Contract and other Contract Documents. • Attendance at meetings with the Authority and all associated preparation and follow-up activities. Please complete Tables 1 to 9 of Appendix A, only. The Summary Sheet has been formulated to automatically populate using the information provided in Tables 1 to 9 and should not be completed manually.	Price	70.00%
Business Continuity and Contingency Arrangements	Tenderers are required to outline the contingency measures in place to ensure continuity of haulage operations in the event of emergencies, incidents, or disruptions affecting the provision of the... Services through a detailed Business Continuity Plan (BCP). Please refer to Section 6 of the Service Specification Document.	Quality	10.00%
Previous Experience and Specialist Skills	Please provide information relating to your Organisation’s experience of similar contracts awarded to your Organisation in the last ten years, particularly within Local Government or other Public... Sector Organisations	Quality	5.00%
Service Delivery Plan - Compliance	Please explain how your organisation complies with all applicable waste transport, environmental and road transport legislation, including but not limited to: • Waste Carrier Registration • Operator... Licensing • Environmental Protection Act Duty of Care requirements • Digital Waste Tracking requirement • Drivers' Hours Regulations • Tachograph Regulations Tenderers shall provide evidence of relevant certifications, licences and accreditations, together with details of the systems, procedures and controls used to monitor compliance, including arrangements for monitoring driver working hours and ensuring ongoing compliance with all applicable transport legislation.	Quality	5.00%
Service Delivery Plan - Health and Safety Management	Please provide details of your organisation's risk management and health and safety procedures relevant to the delivery of the Services. Responses should include: • Health and safety management... systems and governance arrangements; • Risk assessment processes • Safe systems of work • Driver and employee training arrangements • Incident reporting and investigation procedures • Monitoring procedures Tenderers should refer to Section 7 of the Service Specification Document.	Quality	5.00%
Service Delivery Plan - Environmental Performance and Carbon Reduction	The Service Provider shall operate the Services in a manner that seeks to minimise fuel consumption, greenhouse gas emissions and unnecessary vehicle mileage. As part of the SDP, Tenderers shall... demonstrate how they will achieve this through: • Route optimisation and scheduling • Vehicle utilisation and fleet efficiency measure • Driver behaviour and fuel-efficient driving initiatives • Measures to reduce idling and unnecessary vehicle movement • Fleet maintenance arrangements • Deployment of low-emission, alternative fuel and/or zero-emission vehicles where appropriate • Monitoring and reporting of fuel consumption, mileage and carbon emissions	Quality	5.00%

Other information

Payment terms

Invoices are to be submitted electronically to P2PInvoices [at] conwy.gov.uk

Description of risks to contract performance

Vehicle breakdowns and fleet availability issues resulting in missed collections, delayed haulage, or reduced service capacity.

Driver shortages, sickness, or recruitment difficulties affecting the contractor's ability to maintain scheduled services.

Disposal facility or transfer station disruptions, including unplanned closures, reduced operating hours, or capacity restrictions.

Significant increases in waste volumes beyond forecast levels, placing pressure on haulage resources and contract performance.

Adverse weather conditions such as flooding, snow, ice, or high winds causing access restrictions and transport delays.

Traffic congestion, road closures, or major incidents affecting journey times and service reliability.

Fuel supply disruptions or significant fuel cost increases impacting operational costs and service delivery.

Health and safety incidents involving vehicles, employees, contractors, or members of the public, resulting in service interruptions.

Failure to comply with environmental legislation, permit conditions, or waste duty of care requirements, potentially leading to enforcement action or reputational damage.

Industrial action affecting haulage operations, disposal facilities, or associated supply chains.

Subcontractor performance failures where third-party operators are used to deliver part of the service.

IT, communication, or tracking system failures affecting service scheduling, reporting, and performance monitoring.

Financial instability of the contractor impacting their ability to continue delivering the service throughout the contract term.

Changes in legislation, policy, or regulatory requirements necessitating operational changes and potentially increasing costs.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

A Preliminary Market Engagement Notice was not published as the haulage requirement is well understood, the market is established and competitive and the Council has sufficient market knowledge to proceed directly to tender. Formal market engagement was therefore considered disproportionate and unlikely to influence the procurement approach or deliver additional value.

Documents

Associated tender documents

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=379661

Bilingual advert

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=379664

Services Specification

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=379667

Instructions

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=379668

Invitation To Tender (ITT)

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=379680

Pricing Schedule - Please complete Tables 1 - 9 only. Please do not complete the summary table. The summary table contains pre-defined formulas and will be automatically populated using the data provided elsewhere within the pricing schedule. Any manual entries may overwrite the formulas and affect the accuracy of the calculations.

Contracting authority

Conwy County Borough Council

Public Procurement Organisation Number: PQJH-8668-YMDV

Coed Pella Offices

Colwyn Bay

LL29 7AZ

United Kingdom

Contact name: Danielle Richards

Telephone: 01492576002

Email: Danielle.Richards [at] Conwy.gov.uk

Website: http://www.conwy.gov.uk

Region: UKL13 - Conwy and Denbighshire

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales