Construction Contract Leads

Scope

Description

The Sussex Police and Crime Commissioner (the Authority) is seeking to appoint suitably qualified Contractors to a framework for the provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and associated services. The framework will be jointly used by Surrey Police and Sussex Police but may also be used by East Sussex Fire Authority (ESFA).

Commercial tool

Establishes a framework

Total value (estimated)

• £0 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 June 2027 to 31 May 2031
• 4 years

Main procurement category

Services

CPV classifications

• 50000000 - Repair and maintenance services

Contract locations

• UK - United Kingdom

Lot 1. F-Gas and AHUs

Description

Air Conditioning / Chillers / AHUs / TM44 Maintenance & Repair

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Fire, Alarms and Access Control

Description

All Alarms (Fire, security, panic), Fire Dampers Monitoring, Sprinkler, Fire Extinguishers & Fire Fighting Equipment, Fire Suppression, Dry Raisers, Access control Maintenance and repair

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Auto Gates, Auto Door and Shutters

Description

Automatic Gates, Automatic Door Roller Shutters maintenance & Repair.

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 4. BMS

Description

BMS Maintenance & Repair

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 5. Boiler and Gas works

Description

Boiler & Gas Maintenance & Repair

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 6. Building Works

Description

General Building works, Roofing , Glazing, Cladding

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 7. Electrical

Description

EICR / Electrical Maintenance & Repair / PAT / Solar and EV charging / DEC

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 8. Fuel Pumps

Description

Fuel Site maintenance pumps, tanks, gauges, Pipework etc.

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 9. Generator and UPS

Description

Generators and UPS Maintenance, Repair & testing

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 10. Lifts

Description

Lift Maintenance, Repair & Inspection

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 11. Lightning protection

Description

Lightning protection Maintenance, Repair & Inspection

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 12. Man Safe Systems

Description

Man Safe Systems Maintenance, Repair & Inspection

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 13. Interceptors, Groundworks and Drainage

Description

Interceptors, Ground works, Resurfacing / Road Marking, drainage Maintenance & Repair

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 14. Water Treatment

Description

Water Treatment Services Assessments, Testing & Remediation

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 15. Civil & Structural Engineers

Description

Civil & Structural Engineers Consulting

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 16. Fire Compartmentation and Fire Doors

Description

Fire Compartmentation and Fire Doors repairs and replacements

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 17. Fire Risk Assessment, Fire Door Inspections and other Fire Surveys

Description

Fire Risk Assessment, Fire Door Inspections and other Fire Surveys, such as Compartmentation Surveys, Retrospective & Design Stage Fire Strategies

Lot value (estimated)

• £0 excluding VAT
• £0 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

The Authority will evaluate your tender response submission. Please ensure you read the ITT in full before responding. As the information you give within your tender response will be relied upon as being true and accurate and will form part of the contract for the successful Applicant. If any of the information given by your organisation within the tender response and Tender process is subsequently identified as being inaccurate, this may exclude your organisation from further consideration or could result in contract termination.

Information and instructions on responding to the ITT are detailed below. Please ensure that all questions are answered in full in your response, providing supporting and additional information as appropriate. Please note that upon evaluation of the SQQ if your organisation is deemed to have failed the Mandatory Pass/ Fail questions your tender will be excluded from any further part of the evaluation process.

All responses will be anonymised before being evaluated. If company names or personal details were to be included in the response, these will also be redacted before evaluation.

The evaluation of the submissions will be based on obtaining the most economically advantageous offer to the Authority, taking into account the criteria detailed below:

Evaluation Criteria and Process

Quality of services as demonstrated in the response to ITT questions

Rate Card and PPM Register Price

Quality Questions

There are 7 Quality Questions in total per tender submission form.

a. If a tender scores ‘0’ against any one or more question, this will give grounds for excluding that tender from any further consideration. For any tenders so excluded, the relevant price will also be excluded from the evaluation.

b. It should be noted that each question has also been assigned a relative importance weighting, on a scale of 0 (the lowest) to 100 (the highest), to reflect its significance in the evaluation.

The weighting is detailed against each question. Tenderers’ scores for each question will be multiplied by the relevant weighting to result in a ‘weighted’ score for that question.

The evaluation marking of the ITT response will follow the guidelines detailed below:

Marking guidelines Score

Comprehensive and useful response which is innovative and fully meets expectations, including a full description of techniques and measurements employed. Excellent evidence provided to demonstrate that the Specification will be met. 5

Response satisfies requirement and includes a good level of detail. Some good evidence provided to demonstrate that the Specification can be met. 4

Response meets minimum requirements but remains basic and could have been expanded. Response is sufficient with just enough evidence to demonstrate that the Specification can be met. 3

Poor response only partially satisfies requirement, with deficiencies apparent. Falls short of minimum expectations. Insufficient evidence to demonstrate that the Specification can be met. 2

Poor response - only attempted to answer requirement, with major deficiencies. Insufficient evidence to support the response. 1

Question not answered / response is unsatisfactory. Insufficient evidence to support the response to allow the Authority to evaluate. 0

Clarification Meeting (lots 1, 2, 5, 6, 7, 13, 17) - if required

The Authority, at its sole discretion, can if it sees fit, invite contractors under lots 1,2,5,6,7,13 and 17 to a meeting to clarify their tender submission. The Authority would only invite contractors which have been scored within 5% of the highest scored bid. The purpose of the meeting is to seek clarity on their tender submission which may result in their moderated score being adjusted.

Prior to the meeting, the Authority will send each contractor invited specific questions which we seek clarification on. The Authority will not be asking any additional questions.

PRICE

Tenderers’ price scores will be calculated based upon the lowest price submitted for the Rate Card and PPM Pricing Document submitted. The Tenderer offering the most cost-effective solution based upon these costs will be awarded the highest score available

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

The Police and Crime Commissioner for Surrey

East Sussex Fire Authority

Contracting authority location restrictions

• UKJ2 - Surrey, East and West Sussex

Submission

Tender submission deadline

6 November 2026, 11:59pm

Submission address and any special instructions

Tenders should be submitted through the Tendering Portal https://sell2.in-tend.co.uk/blpd. Submission of tenders by any other means will not be accepted or considered.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

4 January 2027

Recurring procurement

Publication date of next tender notice (estimated): 2 October 2030

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

The Police & Crime Commissioner for Sussex

• Public Procurement Organisation Number: PPLN-2959-YWYQ

Sackville House, Brooks Close

Lewes

BN7 2FZ

United Kingdom

Email: JointProcurementService [at] Surrey.Police.UK

Region: UKJ22 - East Sussex CC

Organisation type: Public authority - sub-central government

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