Construction Contract Leads

Scope

Reference

Proc 26-48

Description

Wrexham County Borough Council (WCBC) is looking to appoint a single Contractor to undertake Asbestos Surveys and Analytical Works. The agreement will run for an initial 4 year term with the option to extend for a further period of 2 years, subject to satisfactory performance. The scope of the work will include, but not be limited to:

• Surveys and reinspection’s of domestic properties (dependant on new regulations/guidance).

• Reinspection’s of areas that fall under CAR2012 Reg 4 (Schools, commercial units, community centres and public buildings).

• Demolition and refurbishment surveys.

• Bulk sample and analysis.

• Reassurance air testing when required.

• Analytical work and site supervision of asbestos removal works.

• Water absorption testing.

• Management plan and report writing where required.

• Consultancy advice where required.

• Asbestos awareness training.

The work may be located anywhere across Wrexham County Borough with all WCBC owned and / or managed buildings falling within the scope of this Contract. For clarity, this may include private properties that the Council does not own, but is managing or is responsible for in some other way, such as local lettings.

The volume of work orders issued through this Contract may fluctuate and as such each Tenderer must be able to provide a flexible and scalable service that is capable of handling increases and decreases in demand throughout the Contract term. Given the nature of the work and the continued reduction in the number of buildings containing asbestos, it is entirely possible that volumes will reduce, although the Council cannot guarantee that this will be the case.

Tenderers should note that this Contract does not allow for the removal of asbestos. The removal of asbestos will be managed via a different contract which is scheduled to end 31st March 2027. It is the Councils intention to retender for the asbestos removals Contract but cannot guarantee this or the chosen procurement route.

The Contractor who is successful in being awarded the Asbestos Surveys and Analytical Works Contract (this procurement exercise) will be unable to bid for the planned Asbestos Removal Services contract. This extends to any organisations who are part of the same business group, i.e. organisations who share the same ultimate parent company. This is to support compliance with The Control of Asbestos Regulations 2012.

The full suite of tender documents are available free of charge on etenderWales:

https://etenderwales.ukp.app.jaggaer.com/home.html

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Please note that the Council will not allow for the use of subcontractors to deliver the contracted work. The tenderer must be able to deliver the work directly without subcontracting any element of it.

Total value (estimated)

• £600,000 excluding VAT
• £720,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 February 2027 to 31 January 2031
• Possible extension to 31 January 2033
• 6 years

Description of possible extension:

Option to extend for a further period of two years

Options

The right to additional purchases while the contract is valid.

Throughout the full term of the contract the Council may sell buildings / land and/or purchase / acquire new buildings / land. As a result of this the volume of work through this Contract may increase/decrease/fluctuate accordingly.

This section has been completed to make Tenderers aware of potential changes in volumes required through this contract.

Main procurement category

Services

CPV classifications

• 90650000 - Asbestos removal services
• 71600000 - Technical testing, analysis and consultancy services
• 79311000 - Survey services
• 71315300 - Building surveying services
• 71315200 - Building consultancy services
• 71317000 - Hazard protection and control consultancy services

Contract locations

• UKL23 - Flintshire and Wrexham

Participation

Legal and financial capacity conditions of participation

As per the tender documents

Technical ability conditions of participation

As per the tender documents

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

6 November 2026, 5:00pm

Tender submission deadline

13 November 2026, 5:00pm

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.com/home.html

Project_ 64173

itt_127236

Tenders may be submitted electronically

Yes

Languages that may be used for submission

• Welsh
• English

Award decision date (estimated)

8 December 2026

Recurring procurement

Publication date of next tender notice (estimated): 9 September 2033

Award criteria

Other information

Description of risks to contract performance

- Site surveys reveal previously unidentified conditions which will impact delivery timescales and cost.

- A Councill system which the successful contractor is required to interface with changes beyond the interface requirements set out in the contract.

- Changes in regulations or best practice in relation to asbestos which requires improved service levels or a change to the service delivery model.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Not enough time and contracted work is heavily regulated / standardised

Documents

Associated tender documents

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=378772

Overview of where to access tender documents and submit a response

Contracting authority

Wrexham County Borough Council

• Public Procurement Organisation Number: PJHN-6516-JQNZ

Commissioning Procurement and Contract Management Unit

Wrexham

LL11 1AR

United Kingdom

Email: procurement [at] wrexham.gov.uk

Website: https://www.wrexham.gov.uk/

Region: UKL23 - Flintshire and Wrexham

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

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