Construction Contract Leads

Scope

Reference

HEDYN/ESTA/2614

Description

Tai Hedyn Limited, trading as Hedyn (the “Association”), is seeking to procure a suitably experienced and qualified suppliers to deliver window cleaning services across its property portfolio.

Total value (estimated)

• £400,000 excluding VAT
• £480,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 1 April 2030
• Possible extension to 1 April 2032
• 5 years, 1 day

Description of possible extension:

The Contract shall be awarded for an initial term of three (3) years, with the option to extend for a further period of up to twenty-four (24) months, comprising two (2) optional extensions of twelve (12) months each.

Main procurement category

Services

CPV classifications

• 90911000 - Accommodation, building and window cleaning services

Lot constraints

Description of how multiple lots may be awarded:

Bidders must indicate the Lot(s) for which they are submitting a Tender Response. Bidders may submit bids for both Lots; however, no bidder will be awarded more than one Contract.

If a Bidder submits a Tender for both Lots and achieves the highest overall MAT score for both Lots, or where the Bidder achieves identical final scores across both Lots, Hedyn will ask that the Bidder to identifies its preferred Lot. The Contract for the remaining Lot will then be awarded to the second-ranked Bidder for that Lot.

In the event of a tie, where two or more Bidders achieve the same highest total weighted score for a Lot, the Contract will be awarded to the Bidder with the highest weighted score for the Quality Questions.

Not the same for all lots

Contract locations are shown in Lot sections, because they are not the same for all lots.

Lot 1. Lot 1: Newport

Description

Lot 1: Newport consisting of 237 Units

Lot value (estimated)

• £300,000 excluding VAT
• £360,000 including VAT

Contract locations

• UKL21 - Monmouthshire and Newport

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2: Torfaen, Monmouthshire, Blaenau Gwent and Powys

Description

Lot 2: Torfaen, Monmouthshire, Blaenau Gwent and Powys consisting of 79 Units

Lot value (estimated)

• £100,000 excluding VAT
• £120,000 including VAT

Contract locations

• UKL21 - Monmouthshire and Newport
• UKL24 - Powys
• UKL16 - Gwent Valleys

Same for all lots

CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. Lot 1: Newport

Lot 2. Lot 2: Torfaen, Monmouthshire, Blaenau Gwent and Powys

As per tender documents

Technical ability conditions of participation

Lot 1. Lot 1: Newport

Lot 2. Lot 2: Torfaen, Monmouthshire, Blaenau Gwent and Powys

As per tender documents

Particular suitability

Lot 1. Lot 1: Newport

Lot 2. Lot 2: Torfaen, Monmouthshire, Blaenau Gwent and Powys

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

21 October 2026, 4:00pm

Tender submission deadline

11 November 2026, 12:00pm

Submission address and any special instructions

https://www.delta-esourcing.com/respond/9XH26NP527

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

11 January 2027

Award criteria

Lot 1. Lot 1: Newport

Lot 2. Lot 2: Torfaen, Monmouthshire, Blaenau Gwent and Powys

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Tai Hedyn Limited

• Public Procurement Organisation Number: PCRZ-8927-RMXQ

Nexus House

Newport

NP20 2DW

United Kingdom

Contact name: Mia Gilby

Telephone: 0300 1212 345

Email: procurement [at] hedyn.wales

Website: http://www.hedyn.wales

Region: UKL21 - Monmouthshire and Newport

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

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