Construction Contract Leads

Scope

Reference

FX1444

Description

Avanti West Coast (AWC) operates 16 railway stations directly and provides train services to many other destinations. It provides car parking to support rail travel generating farebox revenue, as well as car park revenue.

It also provides staff car parking whether in dedicated staff car parks or in its publicly available car parks.

AWC car parks are primarily operated using barriers and payment terminals, location on and around station premises.

AWC seeks to transform the customer proposition at its car parks, through the procurement of a single contract for car park management (CPM), deployment of cloud-based barrierless (freeflow) automatic numberplate recognition (ANPR) systems and provision of a cashless payment platform.

Ongoing carpark management services also form part of this procurement.

Total value (estimated)

• £7,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2027 to 31 August 2030
• Possible extension to 31 August 2032
• 5 years

Description of possible extension:

There will be the option for two further extensions of one year for each extension.

Main procurement category

Services

CPV classifications

• 34926000 - Car park control equipment
• 34996300 - Control, safety or signalling equipment for parking facilities
• 63712400 - Parking services
• 98351000 - Car park management services

Contract locations

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Participation

Legal and financial capacity conditions of participation

This procurement process is being advertised and run by First Trenitalia West Coast Rail Limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of First Trenitalia West Coast Rail Limited . That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport.

The date for transfer of the current operations to the successor operator has now been confirmed as the 7th March 2027. Where the transfer is completed before contract award under this procurement process, the successor operator (Railway West Coast Limited) may elect (but will not be obliged) to carry on with this procurement process in place of First Trenitalia West Coast Rail Limited, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).

Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator.

Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.

If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to First Trenitalia West Coast Rail Limited shall be deemed to refer to the successor operator (Railway West Coast Limited) for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.

Submission

Submission type

Requests to participate

Deadline for requests to participate

9 November 2026, 11:59pm

Submission address and any special instructions

https://www.example.com/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

18 March 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Utilities

Competitive flexible procedure description

This will be a two stage process with Pre Qualification Stage (PQQ).

Following the evaluation of the PQQ responses, the Client will shortlist the Applicants it will invite to tender in accordance with the terms of the PQQ.

The Client reserves the right to limit the number of Applicants that are invited to tender to a maximum of five Applicants. Only Applicants that score a "Pass" for all non-qualitatively

scored questions in the PQQ will be considered and places will be awarded in order of highest to lowest score. The client reserves the right, in its absolute discretion, to invite more Applicants if there is a tie in the scores between two or more Applicants for the final place.

The PQQ will be followed by an Invitation to Tender (ITT) with shortlisted bidders being taken forward to a Presentation stage, BAFO if applicable before final evaluation and award.

The final scores for each Tender will be added together, after application of the relevant weightings, to receive a final score for each Tender. The Tenders will then be ranked according to the final scores received to identify the Most Advantageous Tender.

The Client intends to award the contract to the highest scoring Tenderer.

Contracting authority

FIRST TRENITALIA WEST COAST RAIL LIMITED

• Companies House: 10349442
• Public Procurement Organisation Number: PGLQ-8629-CMPG

8th Floor The Point

London

W2 1AF

United Kingdom

Email: procurement [at] avantiwestcoast.co.uk

Region: UKI32 - Westminster

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

FIRST RAIL HOLDINGS LIMITED

Summary of their role in this procurement: Tender administration

• Companies House: 05154485
• Public Procurement Organisation Number: PPVJ-1479-GGLX

8th Floor The Point

London

W2 1AF

United Kingdom

Email: sabrina.pattenden [at] firstrail.com

Region: UKI32 - Westminster

Contact organisation

Contact FIRST TRENITALIA WEST COAST RAIL LIMITED for any enquiries.

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