Construction Contract Leads

Changes to notice

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Scope

Description

The successful Supplier will be required to provide cleaning services for St Catherine's CofE Primary School.

The annual contract value is approximately £78,000. The initial contract term will be three years, commencing on 1 February 2027 and concluding on 31 January 2030. The contract will operate on a guaranteed performance basis, with the successful Supplier providing a fixed annual contract price. There will be an option to extend the contract for a further period of up to three years by mutual agreement.

St Catherine's CofE (VC) Primary School is located in Kidderminster, Worcestershire. It is a Church of England voluntary controlled primary school for pupils aged 4-11, with approximately 414 pupils currently on roll, a capacity of 420 pupils, and is supported by a dedicated team of teaching and support staff.

St. Catherine's is truly a special school. They nurture every aspect of child development, promoting high academic standards while fostering social and emotional skills-truly embodying their commitment as a 'Heartsmart' school. Strong relationships are vital for their success, and they pride themselves on the positive connections they build within they school community.

The existing structure comprises all six cleaners working in the evening with cleaning completed 15.15pm - 18.30pm. The current service operates for 39 weeks of standard cleaning per annum, supplemented by 51 hours of periodic cleaning spread across the year. There is currently no daytime cleaning provision.

Whilst the monthly contract payment will represent one-twelfth of the annual contract value, a monthly reconciliation process will be undertaken to verify actual hours worked against those budgeted within the contract. Where actual hours delivered are lower than those budgeted, the Supplier will be required to provide a credit to the school. This credit will be calculated by dividing the annual contract value by the annual contracted hours to establish a contractual hourly rate, which will then be multiplied by the shortfall in hours delivered.

The school is seeking a suitably experienced Supplier with a proven track record of delivering cleaning services within the primary school sector. Preference will be given to Suppliers with a strong operational presence within the West Midlands, enabling the provision of responsive contract support, operational resilience and service flexibility throughout the contract term.

Please see PSQ Document for more information.

Total value (estimated)

• £468,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 February 2027 to 31 December 2030
• Possible extension to 31 December 2033
• 6 years, 11 months

Description of possible extension:

3+3

Please see PSQ Document for more information.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKG1 - Herefordshire, Worcestershire and Warwickshire

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

30 October 2026, 12:00pm

Submission type

Tenders

Tender submission deadline

30 October 2026, 12:00pm

Submission address and any special instructions

PSQ Link: https://litmustms.co.uk/respond/A5RSM6MRSR

ITT Link: https://litmustms.co.uk/respond/U3798J876B

Please make sure you use BOTH links.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

14 December 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Concurrent Procedure, please see PSQ Document for more information.

Contracting authority

St Catherine's CofE Primary School

• Public Procurement Organisation Number: PBLM-6765-NRJM

St Catherine's CE Primary School, Marlpool Lane

Kidderminster

DY11 5HP

United Kingdom

Contact name: Simon Quill

Telephone: 01276 673896

Email: tenders [at] litmuspartnership.co.uk

Region: UKG12 - Worcestershire

Organisation type: Public authority - sub-central government

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